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Band invoice for non-profit organizations

I was recently doing some board training for a nonprofit and someone said who knew a binder could be so powerful it is powerful So today we're talking about board of directors nonprofit board binders the essential tool for maintaining effective governments promoting transparency and ensuring that board members are well informed and prepared to fulfill their duties nonprofit board members have more than just a prary duty of care depending on your board structure they can assist with strategic planning and oversight support and evaluate the executive director develop an approach and policies act as ambassadors and Advocates and even contribute to fundraising efforts so how do we set these folks out for success with all the resources and information they need a board binder but here's the honest truth they probably won't read it cover to cover but don't worry as we go along I'll share some tips to ensure your board knows what's in the binder without reading every page now before we dive in make sure to check out the link in the video description for our nonprofit board coaching program we offer a comprehensive board development series and can also assist with fundraising and nonprofit marketing to help your organization Prosper first for your board members to be effective ambassadors they need to know what your organization does and how it operates so we start with an organization overview in your board binder and this should include your mission and vision statements that clearly outline your nonprofits purpose and aspirations history of the organization that shows where you came from and how you've grown description of your programs and services with what your organization does and who it serves and any strategic plans and goals but what if they don't read it no worries here's some tips to make sure that they stick you can create a one-page cheat sheet with the most important information or use infographics and charts to make the information more engaging and easy to digest I also like to do new board members onboarding sessions where we review the highlights directly with them now let's move on to the technical but crucial governance documents they might not be the most exciting but they are super important so here's what to include obviously bylaws and Articles of Incorporation the backbone of your organization board policies that cover things like conflict of interest and code of ethics board structure where we outline the Committees the roles and the responsibilities and board member job descriptions and a board pledge this is a formal commitment made by each board member to support and fulfill their respons possibilities to the nonprofit organization this can include commitments to attend meetings participate in committees contribute financially advocate for the organization andhere to the organization's policies and ethical standards now if you stick around till the end of the video I have a free download for you with a board pledge template now what if they don't read it so here are some fresh tips to make sure they get the gist create easy to read summaries or bullet pointed versions of the documents or use tabs or color coding to Mark the most critical sections in the binder and you can bring up different policies or sections in board meetings as they become relevant and occasionally present on these topics in a fun interactive way during board meetings so next let's talk about financial information so here's what to include in your board binder you want your most recent financial statements with balance sheets and income statements to give a clear picture of the organization's Financial Health you want approved current fiscal year budget from in your IRS 99 90 for the past year which provides transparency and accountability and financial policies guidelines on the financial matters and how they're handled you can even include your gift acceptance policy but what if they don't read it so here are some points to make sure that they get the important Financial info so you can provide easy to understand summaries or you can use visual aids like charts and graphs to print the information you can hold short briefings during your board meeting to go over key financial point now on to legal documents and compliance so your tax exent status letter any state regulations and permits that you require annual reports key contracts and agreements and any compliance policies like your whistleblower policy but what if they don't read it so create simple checklist that outlines compliance regulations or some periodic updates on legal compliance changes or reminders about important deadlines now let's cover additional resources these extras give your board members a full picture of your organization so your organization's chart which is a visual representation of your nonprofit structure showing who's who and how department and roles work together and your staff directory so contact info for key staff members so board members know who to reach out to for different issues any recent press releases news articles so updates and media coverage that highlight your organization's activities and ATT treatements and any awards and recognition if they don't dive into the resources here are some tips to ensure they're not missing out so send out monthly or quarterly summaries of recent news and include a staff Spotlight or news highlight section in board meetings you can introduce new staff members or any significant news in a brief engaging format at board meetings so these tips will help you ensure your board members are up to date with all the additional resources even if they don't dig into every detail themselves and as for that board pledge a QR code is going to be popping up here in a second so thank you for watching if you found this video helpful give it a thumbs up and don't forget to subscribe for more tips and insights on running successful nonprofits and see you next week