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Cleaning invoice example for Facilities

cleaning companies welcome back it's rick from clean lunch and what we're gonna talk about today is how to price your commercial cleaning services and that's what we're gonna talk about today and if you guys haven't heard about me i built a seven figure commercial cleaning business and i'm simply here to help you do the same so i see a lot of people charge based on square footage and that is simply a rookie mistake because this is not a post-construction job or a big warehouse when it comes to commercial cleaning if there's two places that are the same square footage but one place stays clean and one place you know they it gets dirty very fast and they require a lot more things in the scope of service meaning that this place is gonna take six hours and this place is gonna take three hours are you gonna charge the same amount because they're the same square footage no so why are we charging based on square footage that's a rookie mistake because one size doesn't fit all no because it's the same size doesn't mean it's gonna take the same time to clean there's offices that are very clean and there's offices that are very dirty all right i clean restaurants where there was fries breadcrumbs all over the carpets and there were offices where i just went with the vacuum quick and done and they both took different times so we can't charge based on square footage we have to charge based on estimated time per visit and then we calculate how many visits are in that month and we come up with the estimate right guys so how do we come up with the monthly estimate for the client so when the client calls us or we reach out to them and they're interested and we're doing the walkthrough when we're doing the walkthrough you want to be taking notes how long this place will take you to clean yourself this is why you need a little cleaning experience so you know how long it will take you to clean that place and one thing about cleaning the first time always takes you double the time and then once you build a routine the contract takes less right so we kind of want to meet in the middle all right if i see a contract and i know it's gonna take me you know three hours to clean on a normal basis maybe the first time it's gonna take me five six hours to clean and maybe the first week is going to take me four hours and then the second week it's going to take me three hours per visit so we want to charge maybe four hours or three and a half hours so that gives us a little pillow so anyways as you're doing the walkthrough you want to estimate how long it will take right if it takes three hours maybe you want to quote them three and a half four hours just to give us that flexibility in case the cleaner we hire takes a little longer so we want to estimate how long it takes per visit if it takes one hour per visit we want to be charging at least 60 70 per hour because we want to make it worth the drive and if it's three hours we can't be charging 60 70 an hour because because that's gonna be too much so if it's three hours maybe we're gonna charge 50 an hour 45 an hour so we estimate how long it takes per visit because if the contract takes let's say five hours per visit then we gotta charge around 35 an hour because we can't be charging too much all right less hours per visit the more we charge per hour because we want to make it worth the drive if it's more hours we gotta reduce the hourly rate because we can't overcharge the client so you calculate your cost per visit how much you're gonna charge the client per visit and then you times it by the weekly frequency so if the client wants you know monday wednesday and friday that's three visits per week if the client wants monday to friday that's five visits a week if the client wants once on the weekend that's one time per week so once you have your weekly estimate you have two options you can charge the client monthly or every four weeks if you charge the client monthly make sure you times the weekly total times 4.33 because some months have five weeks send them so on average a month has 4.33 weeks on average but i recommend people to charge every four weeks because you get to invoice the client 13 times a year and it makes the invoice appear a lot more smaller when we charge every four weeks making your quote appear a little more competitive and that's how you quote commercial cleaning offices and now i want to do some examples with you so you guys can fully understand so if there's a contract that's two hours a visit one time per week i would personally charge anywhere between 500 to 600 per month if there's a contract that's you know let's say five hours to visit five days a week i would charge about 4 000 or 4.5 if there's a contract that's you know eight hours per visit five days a week i would charge maybe 5900 all right if there's a contract that's you know five hours per visit one time per week i would charge about a thousand per month or 1100 so yeah guys and this is why i recommend you guys focus on ongoing commercial cleaning contracts because once you guys close the contract it pays every single month and you build a portfolio over time and this is why it's very important to not do everything yourself because when you do everything yourself you only learn with cost mistakes what are some of the things you've done for the first time you haven't done before if you played soccer before you know you have that prior training from a coach so you can be successful in the battlefield and same goes for business why do everything yourself with no road map no guidance when you can join my program be coached one-on-one by someone that already built a seven figure commercial cleaning business and not only that but we also build everything you need all done for you so having a really good website that stands out from your competition having that winning proposal having those brochures having those systems step-by-step systems so you know exactly what to do how to price contracts what's doing the walkthrough so you can actually win the contract because there's nothing more frustrating than doing a walkthrough and the client doesn't call you back when it comes to your actions and in business one little mistake can cost you 40 000 a year and we don't think about those things all right i lost the contract that was nine thousand dollars per month because the managers changed and i should have added a little term on the proposal saying that the contract can only be cancelled due to quality and not pricing and they cancel that contract because the managers changed and they were not very educated with what was involved with the cleaning so they were like oh we're paying too much for cleaning let's get other quotes and obviously they got other quotes and those people didn't understand what was involved in the cleaning so they obviously under quoted and they canceled that contract because the managers did not understand the work involved in the cleaning in their big office so just that little mistake i could have saved myself forty thousand dollars a year profit all right that contract was paying me over 3 000 a month profit or doing walk-throughs and just because i didn't have a closing process in place or a proven follow-up process to maximize my closing rate there were so many meetings i went to and they were for three four five six thousand dollar contracts per month and the reason why i didn't close them was because i didn't have a closing process in place so guys be wise enough to learn from my mistakes so you can skip the child and air and launch your commercial cleaning business as fast as possible step by step and if you don't believe me you guys can go to our instagram clean launch and also you can check our website cleanlaunch.com to book a call if you're ready to work one-on-one if capital's tight we have cheaper options for you because at the end of the day you can spend the next six months two years five years trying to figure out this business model but the easiest way to success is to work with someone who's already successful in that industry so don't reinvent the wheel all by yourself when you can work with someone who already has that successful business model so schedule call below if you're ready to work together and if capital is tight we have cheaper options for you so click below and don't forget to join our free facebook group and send me a message on instagram i'll be happy to help thank you so much for watching subscribe like this video talk soon guys