Create a Seamless Construction Invoice Example for Teams

Construction invoice example for teams

[Music] in this tutorial we'll review the owner invoicing to start open the owner folder then the owner invoicing folder inside this folder is the invoice form template this form can be used to generate all of your owner invoices for the project you can also save other templates in this folder based on the requirements of the project create a new folder for your invoice then you can save all of your invoice documents releases and other pertinent documents within this folder for easy access open up the invoice forms master sheet and start filling out your invoice when you open up this file you'll see two tabs a pay application tab and a schedule values tab depending on what your project requirements are you may need to include other documents such as release forms and other backup to begin filling this out start with a schedule of values tab fill out the colored cells only with project information and invoice information as needed make sure to enter the descriptions of work contract values completed values and retention amount once you fill out the schedule of values the amounts will carry over to the owner invoice cover sheet once this is done you can fill out the remaining information on the cover sheet now the invoice is ready to be printed and sent to your client along with the appropriate attachments be sure to save a pdf or scan copy of your owner invoice within your project files each new owner invoice period you will create a new folder for that invoice period and save the new owner invoice copy in that folder you can reuse the owner invoice template by updating the information each invoicing period by updating the previously invoiced column within your schedule of values you will be able to keep an updated owner invoice for use in each invoicing period as with other tools within your project system it is recommended that you save your emails pertaining to this owner invoice within that invoice folder emails of the invoices being sent being approved and other changes or comments to your invoice throughout the invoicing process should be included in that folder that we've covered owner invoicing we can dive into subcontractor invoicing managing dozens of invoices can be a time consuming task but it doesn't have to be with this system with the invoice tracking log you can work through these invoices quickly and effectively this can result in faster payment turnarounds and less headache this was a headache for me for years as i was managing multiple projects every month i felt like i was drowning in invoices simply by implementing the system i was able to significantly reduce the time and brain power needed to work through all these invoices that i had on a monthly basis instead of having to devote a whole day to processing invoices i was getting through multiple projects in a matter of a couple hours with some practice this system will help you get there now dive into the video below and see how you can improve your subcontractor invoicing process you