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Electronic invoice template for Facilities

do you always sort and distribute check allocate and post accounts payable manually stress is guaranteed documents pile up or disappear approval takes ages and cash discounts expire save time and money and get your accounts payable processes up to speed with an electronic document management system or DMS for sure you can manage accounts payable and the related documents easily efficiently and securely checking and approval processes that used to take several days can now be done in a few hours you process all invoices in the same way whether they come regular mail or by email each status is automatically documented outstanding invoices and due dates are always clear what's more web integration and data export into your accounting system system makes everything run efficiently and you can rest assured that every single invoice is stored in compliance with the law see for yourself how easily invoices can be handled digitally first of all invoices and supporting documents are recorded electronically and archived in the right order Auto recognition procedures make this incredibly easy that's your digital desk for filing retrieving and processing documents paper invoices are filed electronically after being scanned in transfer invoices from your email inbox with one click you can now organize and file documents much faster than on your real desk take a look the software has automatically recognized and read the invoice and the vendor date invoice number and the amount if anything is missing like the due date in this case just click to add it to the document if you want to pre-allocate the invoice also add data like the vendor code general ledger account an account type via select lists linked to your accounting system and now everything's ready to be filed for even faster processing the software learns from what you input so the next invoice you file from the same vendor is indexed and pre-allocated completely automatically all tasks involved in processing accounts payable are now distributed to the relevant co-workers it's quick and [Music] easy first let's open the account accounting task pane recently archived accounts payable appear here automatically as the to-do item assign cost center the accountant opens the invoice and assigns it to one or more cost centers at the same time with just a few clicks every invoice is forwarded systematically for checking verification of accuracy and approval is now done very quickly even when co-workers are rarely in the office the process is not [Music] delayed as soon as invoices are due to be checked the cost center manager automatically receives an email using the link in the email she opens her task Pane and sees all the invoices she has to check and the right packing slip or purchase order pre-signed and archived is ready immediately DMs automatically linked it to the invoice all items are okay and the cost center manager approves the invoice digitally with no trouble at all let's go back to the accounting department where the invoice is immediately posted incidentally DMS always works perfectly with your accounting [Music] system what has changed the approved inv invoice has returned as a post task the accountant switches to the accounting system and can import nearly all the data needed for posting the invoice from DMS once again that saves a lot of time and typing finally the posting is confirmed in DMS and what happens next now the invoice is paid without delay of course previously you had to pay a late fee but now you get a valuable prompt payment discount but you'd like to take another look at the invoice before paying it you can access the invoice directly via a search field displayed in your accounting system thanks to the digital stamp on the document all processing steps are documented precisely digital invoice processing makes your accounts payable as transparent as possible liquidity forecasting runs smoothly and no invoice is forgotten or misplaced even years later every document can be retrieved immediately would you like an overview of all documentation for a vendor for example just enter the company name and you'll see all the documents you can also compile all invoices for a fiscal year quickly and easily you are well prepared for tax preparations and external audits as you have seen electronic document management puts an end to piles of paper invoices digital invoice processing is as simple efficient and secure as ever and you'll enjoy your job again