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Invoice agreement template for Quality Assurance

welcome to growth mindset company your One-Stop shop for empowering yourself with the knowledge and tools to dominate your professional life I'm Sven Kumar your host an MEP and contract expert today we're tackling a critical aspect of contract management contractor documents and the systems that make wrangling them a breeze by my side is gutam Sahar our co-founder and IL legal eagle with an impressive background in contract law and procurement together we've crafted a comprehensive 16p part series to transform you into a contractor document submission ninja we'll break down the why the how and the tech that keeps the process smooth efficient and compliant from start to finish so whether you're a seasoned project manager navigating complex contracts or new to the field and eager to build a solid foundation this series is your key to unlocking a world of streamline processes reduced risk and total project management confidence subscribe now and join us on this journey to Contracting Mastery in this presentation we will unpack the vital list for contractor documents submission systems this list is not just paperwork it's the backbone of any Project's quality timeline and operational success let's delve into each item procurement plan the blueprint for sourcing all project materials and services it ensures that the procurement process is transparent and aligns with the Project's schedule and budget inspection and test plan ITP a document that specifies the inspections and tests to be performed to ensure that all components meet the project specifications quality management plans tailored for procurement performance and Manufacturing these plans articulate the standards procedures and responsibilities to maintain quality across all project stages RAM management plan this outlines the reliability availability and maintainability strategy crucial for the life cycle of the Project's deliverables testing and commissioning plan it guides the systematic process of ensuring that all systems and components of a building or industrial plant are designed installed tested operated and Main obtained ing to the operational requirements request for manufacturing clearance a crucial checkpoint that confirms all prerequisites for production have been met submission fat request stands for factory acceptance test where equipment is tested to ensure it meets the contract specifications before shipment submission of fat report DC request ensures the client is informed of the outcomes of the fat and that the dispatch clearance is requ requested indicating Readiness for shipment submission of logistic requirement involves detailing the transportation and storage needs for materials ensuring they are delivered in good condition and on time test on after completion critical assessments that verify if the final product meets the contract requirements post construction rout plan road to Depot for Rolling Stock planning the transportation route for large and heavy equipment is vital to avoid logistical setbacks operation and maintenance manual this documentation equips the user with the necessary information to operate and maintain the systems effectively post completion as we navigate through each document in this list remember that the goal is not only to comply with contractual obligations but also to ensure the highest standards of quality and efficiency by understanding and implementing these documents properly contractors can mitigate risks avoid delays and enhance overall project performance each document serves as a step in The Stairway to a project success ensuring every phase is completed to the highest standard join us as we continue to explore each of these documents in detail in our upcoming videos If you seek to enhance your understanding of the Project Life Cycle and ensure excellence in execution you're in the right place at growth m mindset company remember to like share and subscribe for more insightful content that propels you and your projects forward picking up from where we left off in our comprehensive guide let's delve deeper into the procurement plan with insights from the fidic yellow book which sets the international standard for construction contracts Clause 7.1 emphasizes the manner of execution mandating that the contractor's approach to manufacturing plant producing materials and executing the works must be in line with the contract specifications employing recognized good practices this means the procurement plan isn't just about choosing suppliers but also about ensuring the manner of execution aligns with industry standards is workmanlike and careful and utilizes properly equipped facilities and safe materials the samples mentioned in Clause 7.2 integrate directly into the procurement process the cont contractor is required to provide standard and specified samples at their own cost and any additional samples as variations instructed by the engineer this Clause ensures that the quality of materials procured meets the Project's stringent requirements every sample must be meticulously labeled with its origin and intended use within the works reflecting a rigorous Quality Control process by aligning our procurement plan with these Clauses we ensure that the execution of work is not not just procedurally compliant but also substantively up to the mark reflecting the due diligence and foresight that a well-thought procurement strategy entails as we navigate through each requirement and Clause remember that procurement is not just a phase it's a crucial component of project delivery that requires strategic planning and precise execution the procurement plan is not merely a list it's a strategic framework that guides decision-making throughout the procurement process it outlines the methodology of sourcing benchmarks for quality and harmonizes procurement activities with the overarching project timeline and goals one document title procurement plan this plan is a comprehensive actionable road map detailing how procurement should be approached to ensure timely cost-effective acquisition of resources that meet the Project's specifications reference articles Clause V of contract we reference Clause 7.1 7.2 of the yellow book which is synonymous with the design and build contracts under fidic regulations this Clause is pivotal as it encapsulates the contractual obligations related to procurement integrating design and construction responsibilities which are often interl three brief content the heart of the plan is its content which involves a meticulous outline of the procurement scope including selection criteria for suppliers risk assessment for potential supply chain disruptions and the establishment of quality benchmarks it's about making informed strategic decisions that account for the Project's unique needs market conditions and stakeholder expectations M four timing of submission submission timing is strategic 28 days after the Loa this period allows for the assimilation of contract terms and conditions and setting up a framework to Kickstart procurement without delays emphasizing the criticality of Swift action postc contract award five purpose the plan's ultimate purpose transcends beyond the administrative it's about envisioning a procurement pathway that aligns with project Milestones ensures transparency and establishes clear lines of communication among all parties it's a proactive measure to mitigate risks optimize resource allocation and secure value for money the plan should also incorporate sustainability considerations ensuring that procurement decisions contribute to environmental stewardship and social responsibility to draft a procurement plan that truly reflects the complexity and nuances of modern projects one must incorporate a blend of strategic Vision Market intelligence and Regulatory Compliance it's a balance between the art of negotiation the Precision of logistics and the foresight to anticipate and address potential challenges series we now turn our attention to an indispensable component of project quality assurance the inspection and test plan plan or ITP this detailed document outlines the specific inspection and testing requirements for um for each element of the supply chain to ensure all components meet or exceed project specifications one document title inspection and test plan ITP the ITP is a comprehensive guide that ensures quality control measures are not just planned but meticulously executed it serves as a checklist for both contractors and project managers to verify the Integrity of the materials and workmanship throughout the Project Life Cycle two reference article Clause Vol of contract referencing Clause 7.3 of the yellow book underlines the necessity for inspections to be thorough and in compliance with employer personnel's rights to access examine and test materials in workmanship at all reasonable times three brief content the content of an ITP is extensive and includes but is not limited to a detailed list of equipment and supplies requ re iring inspection and test plans specific inspection and test plans for each supplied item plans for factory inspections clearly defined test procedures protocols for site acceptance testing Frameworks for the final acceptance testing by incorporating Clause 7.3 we recognize the employer's right to inspect all parts of the site and the materials being obtained or manufactured the contractor is obligated to provide full access and facilities for these activities ensuring trans transparency and adherence to project standards St four timing of submission similar to the procurement plan the ITP must be submitted 28 days after the Loa is received this timing reinforces the plan's role as a proactive measure laying the groundw work for quality assurance before the commencement of physical work five purpose the purpose of the ITP is multifaceted it identifies the inspection and testing requirements for various equipment and plants ensuring that all components are vetted before integration into the project it aligns these requirements with the Project's scope and contract specifications ensuring no discrepancy between expected and delivered quality the ITP also mandates contractor transparency by stipulating the contractor's duty to notify the employer's Personnel when work is ready for inspection and the consequences of failing to do so the Clause reinforces the responsibility of the contractor to ensure that every phase of the project is subject to scrutiny as we move through our comprehensive look at contractor documents we approach a pivotal part of our journey the quality management plan in the context of procurement this plan is not merely a document it is a testament to the contractor's commitment to uphold the highest standards of quality throughout the procurement process one document title procurement quality management plan Q a this plan outlines the approach for quality assurance during procurement it ensures every item procured aligns with the quality expectations of the project two reference article Clause V of contract referring to ISO 91 2015 and clauses 4.1 4.9 and 5.7 of the yellow book we understand the quality management plan is bound by internationally recognized standards and specific contractual obligations ensuring the final works are fit for their intended purpose and meet every nuanced requirement of the contract three brief content the plan details the specifics of each procurement from Personnel to processes relevant drawings and specifications for each item inspection and testing methods their frequency and standards of execution the criteria for compliance detailing the quality checkpoints the documentation for reporting inspection and test results the protocols for the handling storage and delivery of procured items ensuring their integrity from supplier to site by including Clause 4.1 we affirm the contractor's General Obligations to execute Works in ance with the contract this extends to procured items which must be fit for purpose and comply with the detailed proposals and schedules stipulated in the contract clause 4.9 emphasizes the contractor's responsibility to Institute a quality assurance system that complies with the contract subject to audit by the engineer ensuring no part of the procurement process occurs without thorough oversight and documentation four timing of submission the timing is set within 28 days after the commencement of Works aligning with the Project's mobilization phase and ensuring quality is proactively managed from the start purpose the purpose is to establish clear criteria for the evaluation selection and mon monitoring of performance it is about documenting compliance and ensuring a transparent trail from procurement to project integration Clause 5.7 interlinks with this purpose highlighting the necessity of operation and maintenance manuals that allow for proper management of plant and Equipment Post procurement the procurement process must therefore consider the full life cycle of the procured items up to and including their operation and maintenance as we delve into into the intricacies of quality management in procurement we see it as an assurance of Excellence a systematic promise that every item procured will contribute to a project that is not just completed but also operates to its optimal capacity engage with us in the comments below share your experiences with Quality Management in procurement And subscribe to our Channel growth mindset company for more in-depth Explorations into achieving and assuring quality in every aspect of contract management building upon our foundation of quality and procurement let's now pivot to a document that safeguards the operational Integrity of the project the RAM management plan Ram standing for reliability availability and maintainability is a critical component in ensuring the project systems are designed for Optimal Performance throughout their life cycle one document title RAM management plan reliability speaks to the system's ability to perform its required function under stated conditions without failure availability measures the degree to which the system is in a functional State ready for use when needed maintainability on the other hand assesses how quickly and efficiently the system can be restored to operational status after a failure two brief content incorporating these elements the plan includes the specifics of ram tasks for each project phase methods for tracking and mitigating any potential threats to the Project's operational stability demonstrating adherence to the defined Ram requirements and ensuring ongoing monitoring crucially this document aligns with the relevant Indian standards and employer specifications guaranteeing that the project not only meets but exceeds the necessary statutory and functional criteria three timing of submission the RAM management plan is to be submitted 21 days prior to the start of work indicating its role as a proactive measure this timeline ensures that Ram considerations are embedded into the project from the very beginning shaping decisions that affect design material selection and construction methodologies the four purpose the aim here is clear to design and execute a project with an unyielding focus on reliability and availability resulting in Dependable service and increased system utilization it underlines the importance of Designing for maintainability ensuring the system remains as C effective during its operation as it was to build with the RAM management plan we guarantee that the project delivers on its promise not just on day one but continues to do so efficiently for years to come considering the impact of life cycle costs on long-term Financial sustainability as we continue our journey through the contractor document submission process remember that each plan and each document interlocks to create a cohesive reliable and sustainable project stay tuned for our next installment where we will explore the testing and commissioning plan ensuring that all systems and components meet the Project's operational demands your continued support and engagement here at the growth mindset company are invaluable as we strive to impart the most comprehensive knowledge in MEP and contract management maintaining our focus on ensuring operational excellence we progress to the testing and commissioning plan this document is is pivotal in the Project Life Cycle verifying that every system and component performs in ance with stringent standards before the Project's final acceptance sta one document title testing and commissioning plan this plan embodies a meticulous approach to validating the functionality and safety of the Project's components from Individual systems to comprehensive operational tests two brief content detailing the four elements of the plan the structured testing and commissioning procedure for all deliveries and Equipment a micro schedule that outlines specific testing and commissioning activities requirements for interfacing various systems and components a comprehensive submission of procedures for each item tested and commissioned detailed schedules for reporting test results a risk Matrix and mitigation strategies to preemptively address potential issues in ance with Clause 9 .1 of the yellow book the contractor is obliged to execute the tests following the provision of necessary documents and manuals with Clause 12.1 guiding the tests after completion the plan also addresses the procedures and responsibilities post taking over by the employer ensuring ongoing performance in line with the contract three timing of submission the plan submission is scheduled within 9 months from the commencement date a period that allows for thorough preparation and coordination ensuring that testing does not become a bottleneck but rather a smooth conclusive phase in the project timeline purpose the purpose is dual to verify that every component of the project is not only installed correctly but also operates correctly under the expected conditions to establish a framework for post completion testing guaranteeing that the operational phase maintains the established quality and performance criteria testing and commissioning is more than just a formality it is a demonstration of the Project's Readiness for operational service a critical checkpoint that ensures the reliability and safety of the works for all users for the most comprehensive and insightful look into the field of me and contract management keep watching the growth mindset company leave your questions and comments below share this series with others in your Professional Network And subscribe to stay updated on our journey through the meticulous world of contract document submission continuing our In-Depth series we now turn to the Quality Management plan focused on performance this plan plays a critical role in monitoring and ensuring that the Project's execution aligns with the high standards established in the procurement and operational phases tar one document title performance on quality management plan /qa this document serves as a live record and an analytical tool for the ongoing quality management efforts throughout the Project's life cycle two brief content contained within our several key components the status of quality system document submissions and reviews ensuring continuous alignment with the employer requirements a current audit schedule maintaining the rigor and frequency of quality checks an updated non-conformity register providing transparency on any issues raised by the engineer or the contractor and the status of their resolution a narrative appraisal that critically assesses the quality management system addressing any non-conformities and the effectiveness of corrective and preventive actions taken a log of all pending issues documenting the dialogue between the engineer and the contractor and the actions proposed to address them three timing of submission this plan is dynamic requiring monthly updates as part of the monthly progress report MPR such regular reporting ensures that the quality management is is not only reactive but also proactive adapting to the Project's evolving needs four purpose uh the primary purpose of this plan is to maintain a high performance Benchmark for the project ensuring that any deviations from the quality standards are promptly identified and addressed it acts as a dashboard for the Project's Health in terms of quality guiding the project team towards successful delivery that meets both the contracts standards and the employer operational expectations as we venture further into the specifics of the quality management plan in subsequent segments we'll dissect how each element within this plan is crucial in maintaining the thread of quality that runs through every facet of the project from inception to completion and beyond for continued learning and insights into the essential aspects of me and contract management keep watching the growth mindset company share your questions and insights in the comments and don't forget to subscribe for updates as we advance through this detailed exploration of contractor document submission the diligent tracking of performance in the quality management plan our series now turns to the specificities of the quality management plan manufacturing this plan is essential in ensuring that every piece of equipment or plant material is produced to the highest quality standards from the smallest bolt to the largest Machinery one document title manufacturing quality management plan QA this document outlines the standardized procedures and benchmarks for the manufacturing phase of project components guaranteeing consistency and adherence to original equipment manufacturer OEM standards two brief content the plan details several key factors the specific quality requirements and standards that must be upheld throughout the manufacturing process the rigorous guidelines um that must be followed to ensure OEM compliance ensuring that every manufactured item is compatible with the overall system in line with Clauses 4.1 4.9 and 5.7 of the yellow book the manufacturing quality management plan aligns with the contractual obligations setting out a clear road map for Quality from the design stage to the final output c 3 timing of submission the timing is as precise as the plan itself 28 days after the letter of acceptance all synchronizing with the procurement phase to ensure that manufacturing begins with a clear quality framework in place for purpose the core objective of this plan is twofold to ensure that the manufacturing quality meets or exceeds the standards expected by the project specifications and client requirements to facilitate an audit trail that aligns with quality standards acceptable to the client creating a transparent and verifiable quality management process that encompasses the entire project this manufacturing quality management plan stands as a testament to our commitment to Quality ensuring that the foundation of our project its manufactured components is as robust as the structure we aim to build as we proceed in our series we will explore the specific elements of this plan showcasing how each component's quality is assured from its Inception stay tuned to the growth mindset company where we delve into the complexities of MEP and contract management with an an unyielding commitment to Quality at every turn remember your insights and participation enrich our channel so please comment below share our content with others and subscribe to receive all of our updates on this intricate journey through contractor documents submission ensuring a seamless transition from planning to execution we now explore a critical Gateway in the manufacturing Journey the request for manufacturing clearance this step is a testament to the Project's commitment to procedural integrity and Design design Fidelity one document title manufacturing clearance the clearance acts as a green light for production confirming that all design work aligns with the Project's scope and contract schedules readying the path for the creation of components two brief content detailed within the document a structured process for obtaining clearance which commences only after securing all necessary design approvals a checklist of compliance that guarant 's manufacturing activities align with the contract's detailed schedule and specifications aligned with Clause 5.2 of the yellow book the request for manufacturing clearance ensures that all contractor's documents are thoroughly reviewed and approved by the engineer prior to the start of manufacturing maintaining contractual compliance three timing of submission a 21-day notice is required before manufacturing commences offering a buffer for any final reviews or adjustments this notice period is crucial for verifying that all designs meet the project requirements and are ready for production for purpose the purpose is clear and multifaceted to delineate a transparent process where the contractor identifies that all designs are finalized and ready for production to set in motion a manufacturing activity that is fully approved and in sync with the agreed upon project timeline with this request for manufacturing clearance we ensure that manufacturing only begins once we have full assurance that every design element is approved documented and scheduled correctly mitigating the risk of costly reworks and delays in our next chapter we will delve into the complexities of factory acceptance tests and their role in quality assurance before equipment and components leave the manufacturing site stay connected with growth mindset company for more invaluable insights into the nuances of MEP and contract management engage with us in the comments share your perspectives and don't forget to hit the Subscribe button for continuous updates on our comprehensive guide through the contractor document submission process Welcome to our guide on submitting a factory acceptance test or fat request under the finck yellow book first the document title is simply fat request for the reference we look at class 7.3 and 7.5 in the fidic yellow book which which provide guidelines on inspections and testing class 7.3 outlines the inspection process the employer's Personnel have full access to all parts of the site and other relevant places for inspection purposes they can examine inspect measure and test materials and workmanship during production manufacture and construction the contractor is obligated to provide access facilities permissions and safy equipment to facilitate these activities importantly the contractor must notify the engineer whenever any work is ready for inspection before it is covered up or packaged if the contractor fails to provide this notice they may be required to uncover the work later at their own cost class 7.5 deals with rejection if during an inspection or testing any plant materials or workmanship is found to be defective or not in ance with the contract the engineer can reject it by giving notice to the contractor with reasons the contractor must then promptly rectify the defect to comply with the contract standards if the engineer requires the rejected items to be retested these tests will be conducted under the same conditions if retesting causes additional costs the contractor is responsible for these expenses in brief the contractor submits this request for factory inspection of any product or package is part of the procurement schedule along with this request all relevant routine test reports should be provided and a fat test should be scheduled with the employer's representative timing is crucial the request must be submitted 21 days prior to the scheduled fat ensuring prior confirmation from the manufacturer or OEM the purpose of this document is to outline the schedule for the factory inspection test for each package in coordination with the employer's representative it also serves to obtain necessary approvals for factory test data and Records in line with the contract's scope of Works specifications and testing procedures by adhering to these guidelines you ensure a smooth and compliant process for your fat requests under the fidic Yellow Book thank you for watching for more information visit our website at wisdom waves.com Welcome to our guide on the submission of a factory acceptance test or fat report under the fidic yellow book first the document title is fat report submission DC request dispatch clearance for the reference we look at Clause 7.4 in the fidic yellow book which provides guidelines on the submission and approval of fat reports Clause 7.4 specifies that this sub Clause applies to all tests on plant materials and workmanship as required by the contract the contractor is responsible for providing all necessary apparatus assistance documents and other resources to efficiently conduct the specified tests this includes electricity equipment fuel consumables instruments labor materials and suitably qualified and experienced staff the contractor must agree with the engineer on the time and place for testing the engineer may vary the location or details of the specified tests or instruct the contractor to carry out additional tests under Clause 133 variations and adjustments if these additional or varied tests reveal that the plant materials or workmanship do not conform to the contract the contractor Bears the cost the engineer is required to give the contractor at least 24 hours notice of their intention to attend the tests if the engineer does not attend at the agreed time and place the contractor May proceed with the tests unless instructed otherwise and the tests are deemed to have been conducted in the engineer's presence if the contractor suffers delays or incurs costs due to complying with the engineer's instructions or due to delays for which the employer is responsible the contractor is entitled to an extension of time and payment for costs plus reasonable profit under subclause 20.1 contractor's claims the engineer must agree or determine these matters as per subclause 3.5 determinations the contractor must promptly forward certified reports of the tests to the engineer once the specified tests are passed the engineer will endorse the contractor's test certificate or issue a certificate to that effect if the engineer has not attended the tests they are deemed to have accepted the readings as accurate in brief the contractor submits this request for factory inspection of any product or package as part of the procurement schedule along with this request all relevant routine test reports should be provided and a fat test should be scheduled with the employer representative timing is crucial the report must be submitted 60 days prior to the delivery of each package or product as per the contract's procurement schedule the purpose of this document is to outline the clear status of fat report approval and the dispatch clearance request for any package or product as applicable for more information visit our website at wisdom waves.com Welcome to our guide on the submission of logistic requirements under the fidic yellow book first the document title is delivery SL logistic requirement for the reference we look at Clause 4.16 and Clause 7.7 in the fidic yellow book which provide guidelines on transport and ownership of goods and materials Clause 4.16 specifies the contractor's responsibilities for the transport of goods the contractor must give the engineer at least 21 days notice before delivering any plant or major items to the site the contractor is respons responsible for packing loading transporting receiving unloading storing and protecting all Goods required for The Works furthermore the contractor must indemnify and hold the employer harmless against all damages losses and expenses arising from the transport of goods Clause 7.7 addresses the ownership of plant and materials ing to this Clause each item of plant and materials becomes the property of the employer upon delivery to the site when the contractor is paid for the value of the items or when the contractor is paid under subclause 14.6 whichever occurs first this ensures that the employer has full ownership free from leans and other incumbrances in brief the contractor must submit detailed logistic requirements as part of the delivery of each package this includes but is not limited to the packing list bill of lading commercial invoice country of origin items declared value custom documents and other documents as part of local regulations if applicable timing is crucial the logistic requirements must be submitted 28 days prior to the delivery of each package or product as per the contract's procurement schedule the purpose of this document is to ensure the submission of necessary documents for the delivery of each item in order to get logistic clearance in line with contract terms and local Customs norms and laws applicable under the the contract by adhering to these guidelines you ensure a smooth and compliant process for your logistic requirements under the fidic Yellow Book thank you for watching for more information visit our website at wisdom waves.com moving on to test on completion or test after completion under the fidic yellow book first the document title is test on completion SL test after completion for the reference we look at Clause 9.1 and clause 12.1 in the fidic yellow book which provide guidelines on the contractor's obligations and the procedure for tests on completion and tests after completion Clause 9.1 outlines the contractor's obligations for tests on completion the contractor must carry out the tests in ance with the contract and provide all necessary documents the contractor must give the engineer at least 21 days notice before the date the contractor will be ready to carry out each of the tests on on completion unless otherwise agreed the tests should be conducted within 14 days of this date on days specified by the engineer the results are then compiled into a certified report submitted to the engineer Clause 12.1 details the procedure for tests after completion these tests are carried out if specified in the contract and usually occur after the works or a section have been taken over by the employer the employer provides necessary resources and the tests are conducted as soon as reasonably practicable after takeover the contractor is given at least 21 days notice before the tests commence and the results are compiled and evaluated by both parties in brief the test on completion SL test after completion document describes various testing procedures and their implementation in line with technical specifications and contract requirements it includes schedule for testing on completion submission of testing procedures testing interface requirements obtaining approvals requests for inspection notice of testing in line with the schedule terms and conditions TNC submission of test reports to get approval risk Matrix and mitigation timing of submission is crucial the contractor must provide at least 21 days notice for any tests on completion tests after completion they intend to perform as per the scope of works the purpose of this document is to outline the testing and commissioning activities pertaining to each relevant package upon the completion of execution works for more information visit our website at wisdom waves.com now let's discuss about the submission of a route plan for Rolling Stock under the fidic yellow book first the document title is Route plan road to Depot for the reference we look at Clause 4.1 and Clause 4.15 in the fidic yellow book which provide guidelines on the contractor's General Obligations and access routes Clause 4.1 outlines the contractor's General Obligations the contractor is responsible for Designing to the extent specified in the contract executing and completing the works in ance with the contract and the engineer's instructions this includes remedying any defects in the works the contractor must ensure the adequacy stability and safety of all site operations and methods of construction if the contract specifies that the contractor shall design any part of the permanent works the contractor must submit the relevant documents to the engineer for approval and ensure that the completed works are fit for their intended purpose Clause 4.15 deals with access routes the contractor must be satisfied with the suitability and availability of access routes to the site they must use reasonable efforts to prevent any Road or Bridge from being damaged by their traffic or Personnel this includes using appropriate vehicles and routes providing necessary signs or directions and obtaining any required permissions from relevant authorities the contractor is responsible for any maintenance required for their use of access routes and must bear any costs due to non-s suitability or non-availability of routes in brief the contractor submits a detailed access route plan including the design and construction of the route ensuring necessary access to the depot timing is crucial the plan must be submitted 21 days prior to the delivery of any Goods or plants to the site the purpose of this document is to outline the detailed access route plan including design and construction to ensure necessary access to the depot for Rolling Stock for more information visit our website at wisdom waves.com now this is the final part of the series let's discuss submission of an operation and maintenance manual under the fidic yellow book first the document title is Operation and maintenance manual for the reference we look at Clause 5.7 in the fidic yellow book which provides guidelines on the preparation and submission of operation and maintenance manuals Clause 5.7 specifies that prior to the commencement of the tests on completion the contractor shall supply the employer with provisional operation and maintenance manuals in sufficient detail these manuals must enable the employer to off operate maintain dismantle reassemble adjust and repair the plant and works The Works shall not be considered complete nor a taking over certificate issued until the employer has received the final operation maintenance manuals in such detail along with any other manual specified in the employer's requirements in brief this document outlines detailed guidelines for the operation and maintenance Manual of relevant plant which include but are not limited to guidelines for the omm manual spare parts usage emergency procedures safety requirements checklists for Preparatory Works operation and maintenance checks and Records monitoring and Reporting methods diagrams and signs timing is crucial the manual must be submitted 21 days prior to the commencement of the test on completion the purpose of this document is to provide detailed guidelines for operating maintaining dismantling reassembling adjusting and repairing as necessary during the final completion of works for more information visit our website at wisdom.com well what did you think about that hopefully this video helped demystify some of the key contract terms and clauses we covered if you feel like you leveled up your construction knowledge don't forget to smash that like button every thumbs up and share helps us reach more people in the industry who are hungry to gain an edge we're all in this together so let's keep paying that knowledge forward by spreading the word far and wide but why stop there there's always more to learn in this ever evolving field so do yourself a favor and subscribe to the growth mindset company Channel right now then brace yourself because you're about to get a 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