Find the Perfect Invoice Example for Planning Your Next Project

Invoice example for Planning

okay let's hello hello um [Music] okay let's go to ERS is not much like a evaluated receipt settlement foreign hello hello um [Music] so what do you mean by ers plus Theta process for the settling the course okay so the vendor invoices are posted automatically without actually receiving the from the invoice that means we will pay we will uh settling the invoices automatically without receiving any invoice from the vendor okay so uh why we need to do this year's process so the settlement documents are sent automatically to the vendor okay uh what we need to do this CRS anyone knows might be he is my regular vendor okay so maybe we had a good relationship between uh our company and vendor so he have uh maybe when they're accepting that if I uh didn't receive invoices from the vendor I can settle the invoice based on the gr which I received from the vendor that means instead of I'm again verifying the invoice here we don't need to verified invoice once we did the gr automatically design voice will be settled okay so what what are the advantages here uh because of the years what are the advantages we can close the previous quickly right we don't we don't want to build it for the winter till getting the invoices from the vendor and uh verifying the vendor voice okay again verifying the gr and we will find invoice so this is a quick little bit time right time taking process right so the Matrix uh those cases what will happen if a mistakenly they are printed wrongly or it may be invoice getting wrongly then again I need to check with vendor again that was a different process you can in this this case if the vendor is accepting okay there is no change in the uh prices and you can settle down invoice automatically without receiving any invoice then the system automatically calculating the people price and GR an it automatically invoices right so those case what will be happened purchase orders can be closed quickly right that's why because it is automatically settling the invoice based on the P1 we are comparing so there is no variance here so so there is no concept of blocking also correct why because sometimes what will happen if there is a winner invoice which we restored high price and gr and po the price is less then the stock is the system automatically blocking the invoice so here there is no concept of the invoice creating so there is no price no quantity variance in the invoices okay and we don't need to be wait for the vendor or till we receive invoice okay and we can involve we can avoid an uh communication between the vendor invoice and our vendor invoice concept into our invoice receive okay so majorly because of this concept we we can easily close that previous correct any doors did you understand what is the concept of errors any doubts so here we will not receive any invoice our Mappy will resource later okay so invoices will be settled automatically [Music] once we are completed you can do background job or manually uh manually means there was a program meter we can close that okay running the running the report then the system will automatically invoice the players voice invoices will be cleared automatically so for this what we need to do in the car settings so we need to be uh we don't need to invest checkbox right check box so let's go to this one okay so in my in Vendor Master record what SQL 02 okay and check your vendor foreign boxes for the years concept okay if you want to be post automatically invoices you need to select these two okay clear so this is one uh one one it is okay so this is a major one okay so when you when you're creating Windows Circle you have to select these two check boxes okay now so what here are indicator and rs indicator should be select activated in the PO why because based on the gr only we are verifying the investor we are posting the invoice right so we need to be select the gr based IV indicator in the PO okay so go to Pure creation let's create a PO let's see and foreign checkbox also it should be okay and now the tax code is mandatory here because it is posting automatically right in background so in you need to enter the tax also the tax value is also you have to be entered tax code okay and the price is everything you can enter here only okay so what are the mandatory here in the number Circle ERS checkbox is mandatory and in Provo mandated no sale now PO is created now let's receive the PO or we go and enter the courtship and Patch order okay item category okay check let's see to enter the store location which which location you want to be received check now the material document also disposed to a right so the GI completed now what is the next step we need to do the invoice right so here in this case what I what I said we don't need to do the manual verification invoices so we will in the real time what we'll do we'll run the background jobs for the one report we can see in the report here so mrr okay violated receive settlement which Logistics so the system will automatically post the invoices here by running this report the system automatically refined the invoices automatically and we're posting that in the background based on the GR okay so let's uh enter the PO number okay under your it is in the testing test mode okay so I can see here okay there is entry now I just removing this one okay so till the course items and plantar will cost if anything which is there the courses you can select this one check box and reduce okay if everything is fine there is no issue then the system will automatically post the invoice in the background okay we taught entering manually and the effect documents also posted if you just click on this one you can see the invoice automatically posted the system automatically invoice posting with reference of gr and po the prizes which is calculating from the PO and gr quantity okay and it is posted a year or so so this is the concept of vrs evaluated recipient so in the background job ultimately Mr this is the transaction code MRI okay write down somewhere if you want you can write down mrl mrrent data foreign Okay so uh so uh what else so here okay if you want to be understand that uh configuration level okay you can understand the errors configuration level uh what number ranges you want to be maintained okay if you want to maintain the number ranges which okay you can maintain the number ranges and you can check the document type okay and document type level and I think number ranges which is common for the all right and output determination for this output determination if you need to get a output determination so you need to be configured the condition records and the output determination here so last time we generated output determination right do you know what is our output determination so this is settlement is done settled documents okay and we have what we else we have here the console okay I'll just settled here so let's go to mar4 so if you click on a following the document and you can see the FI documents also here foreign generated for this invoice so you can generate the invoices also from here okay hello are you able to hear me yes or no there is a power power cut that way if you are able to hear me or not okay okay and uh if you want to see the configuration level go to NAC for this output and for this us devices applied to uh this one is there application Reader invoice okay let's go to that invoice first with the invoices okay this is the output types you can see that here is a separate again uh the output you can design separately standard output under this output we can design separately so we'll discuss this point when we're talking about output determination okay but just understand that so okay this is a for the University separate and the last time what we did is different for output correct correct or wrong no no right okay I just connected to my phone that's why it's not disconnected working okay okay then now what is the concept now invoice plan what do you mean by Windows plan anyone knows about invoice plan anyone knows about the invoice plan last time you added discussion about this one inverse plan foreign [Music] rupees so the the basic concept of inverse plan is nothing much like a we are pre-planned our schedules to play pair amount here okay so here there is it's not a there is no gr and there is no invoice we are paid amount to the vendor amount remainder for their service why because we are staying in the Dare room that means we we are not expecting any gear for this right there is no gr here but of course it is a service of the room we are staying there and we have to pay amount okay so whatever the periodically we need to pay some amount those with General called as inversing plan so the concept of inverse plan is a pre-planned or is scheduled the desired dates when I need to pay so I know I already know when I need to pay okay so for Planned procurement voices okay so we are receiving this might be the services or it might be water maybe without any gear okay those Concepts okay we are not receiving any invoices from the vendor so those cases will be using the inverse plan clear you get the idea last time we discussed about that uh how we will pay their rent rentals I will pay their rent I will parent and so we'll pay automatically generating invoices when the debt is coming first every month or first I need to pay so then everyone first the system automatically generating the invoices to that vendor they taught me without receiving any gear without anything we don't require we will pay every month okay so in this case what will be happen there is a two cases one one uh periodic invoice plan that is invoice plan the second one is partial inverse plan you know what is the difference between the periodic inverse plan and passing investing gland each month we are paying each month or each 15 days or something like if period each period okay if all period we are paying the amount each period of the application number and password is nothing but like a which just planning that are desire that we need to pay some amount to the debt vendor so for let's say this 15 I need to pay 10 000 rupees again 38 I need to pay 15 000 rupees again 25th I need to pay some amount so here it is not like a periodic it is like a we are designed our debts when we need to pay so example generally surveys we are using okay in the service survey first first server if it is completed we we agreed that okay on 20 uh June month we are playing today 20 000 rupees again on August we are paying today 30 000 rupees again September we have paying to the 29 rupees so it's not like a periodic okay there might be difference if there this month I'm paying 15 investment I might be paying first a second or third fourth okay but we are pre-design prep uh what means pre-schedule foreign okay but in the periodic inverse plan what will happen okay it is like a default every month first I have to pay every month I have to pay every month last and month and I have to pay or month middle I have to pay clear do you understand what is the difference between a periodic and parcel yes you know okay now let's go to the let's go to the uh concept here so here automatically the system is generating the invoices so obviously obviously here should be selected for this if yours should be mandatory why because the IRS concept is nothing but like a automatically generating invoice right so here we are we also ultimately generating invoices right so obviously errors should be mandatory and other other times like a tax score payment terms those are mandatory okay and yours checkbox is mandatory okay let's create here what will be happen Okay uh so the first thing is I need to check the vendor must record let's see okay so in the one must record first first uh we need to check that [Music] so go to okay this we need to select the ERS check box okay our letter automatically available receive treatment we need to select okay and after gr statement and relations we need to select the gr based IV okay we will need to be selected you are based maybe also mandatory okay but because once you restore the GFR uh once you it is automatically settling settling right without any uh without any uh receiving the verification invoice without any verifying University settling now I am creating the PO okay and if you would let's create a uh let's create the invoice plan okay hello entering to and if you see here what is the difference between here okay first thing what we need to difference here in the invoice plan you need to be select the framework order so there is a separate to uh document type framework that framework order you need to select here and you need to enter the validity date from one to when it is valid related suppose it is from July 1st to again July first student quality so one year agreement let's assume that this is one year agreement okay [Music] and foreign go to school like this Because you responded okay so this is one year one year period now I selected a framework and uh so the payment the this is the uh like Oriental agreement is like that right so it is a particularly we are consuming further so there is no okay I should not hello should be alone okay so between the configuration somebody will change let's see this uh framework to framework so in the document type level we'll see why it is not allowing somebody to change the concept or so this is what is the framework F4 F4 framework adder and selected and services foreign uh [Music] separate to operations and maintain account recent category here cheater anyway where it is connected and okay and now it is allowing how it is before that I got error right okay [Music] I need to pay every month okay and one brand and it is a services okay so uh what is the amount I need to pay let's say 10 000 rupees okay and other unit is you can put it like a Mountain Mon and something you can put it's okay whatever you can put you can okay now come I will enter the cost center also might be administrator or maybe [Music] so friends and administrator I can enter okay now see here now the concept is here that photo is mandatory if you see that if you click on this checkbox but if you click on the stick box you must plan okay yes also I've got original Dr we already discussed about that okay and now here if you see that invoice received by checking on this one we have the periodic and partial Mass plan so we need to be selected periodic investment here click on continue okay now see the system automatically defaulty which is coming okay uh every month how much invested so the system will generate automatically inverse generated or automatically every month and those operations okay so if you want to change the date also you can change the date here okay so month there is a possibility like a month at the end of the month monthly at the first of the month and monthly every month means when you are creating invoice when you are creating people for that day and words okay why it is disconnecting identities disconnecting or it is slowly wait until 1 and and select a framework order po document type and a vendor 2 and center the purchase group and data details and when they started wondering that and and power center and rent and land and we are entering the details after all the required entries okay and cost center now invest plan and we should not select the gear based review because we don't have gear here and we should not select the gr here why because we don't have invoices now click on this one okay now after that clicking on this one simple periodic invoice plan select the invoice plan then the system will generate automatically dates based on the here default it is coming 51 okay first month every monthly at the first day in case if you want to go with every month to monthly end of the month you can pay or if you want to pay every monthly you can pay monthly date or yearly also can pay that Okay so now if you want to generate the date so today we need to do practice right so I'm just changing the stair you can change manually also okay I'm putting today data okay 2015. so I need to generate that today but next month and worse it will be generate these times okay and see no send it out here you'll hear any doubts Guru Arjun oh okay now uh check okay and we are getting some differentiator investing but we don't know that this is not an event or something it is okay so now for Charter which is created okay now we are now there is no gr right so we don't need to do Raj here and we don't need to do the invoice manually so we will be using the transaction code MRIS okay so it is not displaying anything so there is some problem with you okay not displaying anything it is the pure number is correct for three framework order and rent and okay okay everything it is same 100 is connected with different equivalent do you see what other animations we have to see if it is foreign foreign two one foreign [Music] everyone what is the plan 2100 uh so Car Center 21 automatic which we create that's the last one created and we'll not select any noise if we find it inverse and okay for this I need to select the errors so I have to change the Years first generation and 2121 instructor automatic years and automatically we are trying to do errors so now I'm E21 people I'm looking again [Music] little number right and the services will let's take the services little group and our communities and Target unit is Manta let's take months now here base drive is not there and let's check that code since it is not required and now all that is and select the periodic invoice plan here select continue and now to see the value which we are getting thousand rupees over there so to write invoice we can write to here uh I just I just want to generate that today so I'm just selecting this line okay if you still wants to change the date and you can change the date and start date and time and date to contact everything you can change contact details okay and very disturbing differential invest is not possible to be able to set the differential noise as a relevant not okay because you first need to be changed applicable or this is currently and Save you know copy what you created let's see my RS sorry MRIs okay no it's not coming so let's see why it is not coming let's see and voice closification output types the output types we are working on the ins in this okay and for this ins condition records are there or not let me check the time in this okay company code okay so we'll create a computer level 2121 [Music] okay in the language Union communication method the lp01 print and intermediately so this is also