Collaborate on Invoice Letter Sample for Payment for Inventory with Ease Using airSlate SignNow

Invoice letter sample for payment for Inventory

hello in this video we're going to learn how to receive inventory with a bill so we're going to assume that the inventory has arrived and there was a uh bill or a copy of the purchase order attached so we're receiving inventory from one of our vendors so then we will be going to the vendor Center we're in our sample file here so from the vendor Center we're going to click on receive inventory you'll see that we have two choices one is to receive inventory with a bill and one is to receive it without so we're going to click on with a bill and then the first thing that we're going to do is we're going to choose the um vendor that we're that we're receiving the inventory from so in this case we're going to receive inventory from CU electrical supply um so there's a few things that we need to do so we choose the vendor first and then we check the date so we want to make sure that we're receiving the date uh the receiving the inventory on the proper date the reason the date is important is because any discount that we have coming to us from from the vendor um will start on the day that the inventories received so um so it is important to make sure that you've got the proper date then we click into the reference number if there's an invoice number uh with the bill then you would type it in here so type Tye the uh reference number in there we don't put anything in the amount do box uh QuickBooks will populate that as we um as we fill in the items um so from CU electrical supply we're going to receive a table lamp so we've purchased a um a Tiffany table lamp and we received eight of them so we received eight and they were at 85 95 each so we're going to update the price simply by typing over top of what was there now it's important to check the cost the price as we're entering inventory um because the price that will show up is the price that we currently have in our inventory list but we're not always purchasing inventory at the same price our vendors often Supply inventory at sale prices discount prices and so on so as we're receiving it it's important to make sure that we um enter in the proper cost amount uh and then when we press tab to move past we will get a dialogue box that shows that just tells us that we've changed the cost for that table lamp and did we want to update the item with the new cost we're going to click yes when we see those messages um and then that um will update the the cost in our item list we'll know then the cost cost that we paid the last time we P purchased that particular item so we've purchased eight tiffany lamps uh the total amount drops in there it automatically enters the HST that's due and then puts the total amount due up at the top of the form um so we would continue we would click down if we had more items to receive we would click down into each of those rows choose the items uh type in the amount if it's different uh until the uh the bill was complete in this particular case that's the only item that we're going to receive so we're just going to double check everything make sure you've got the right vendor name make sure you've changed the date you've typed in the reference number and you've listed the items that you've received correctly checking the costs that you've received them at when all of those things are done and you're satisfied with your form then just click save and close you will get this message when we're working on our sample files because we're working with files that have um older dates so it's just telling us that if we modify this now it could affect our reports especially uh to the government um but we're just using this as a training file so we're just going to click yes that we do want to make sure that we make this change and that's all there is to receiving inventory with a bill