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Invoice pdf editor for Facilities

Hi everyone, Kevin here. Today I want to show you how you can  edit a PDF file entirely for free. It's not going to cost you anything. Now, I don't know about you, but one of the  most annoying things is you have a PDF file,   and you need to make a quick edit to  it, or you need to insert a signature,   and it turns out you have to get an app. Now most apps out there put a watermark  on when you make edits or if you go for   the official Adobe Acrobat app, it  costs $14.99 per month. Luckily,   there are some fantastic apps out there that let  you edit PDFs, and they don't charge anything. Now, I had four different criteria  that I looked for in a PDF editor. First off, I wanted it to be  free or if it wasn't free,   I wanted it to be an app that I already have. The second, I didn't want  it to insert any watermarks,   third I wanted to be able to edit, and fourth,  I wanted to be able to insert a signature,   and luckily there were a few apps that could do  that, and today I'm going to share those with   you. All right, well, why don't we jump on the PC  and let's get started. Here I am on my desktop,   and I have a PDF file that I  need to make a few edits to. I'm going to open up the PDF  by double clicking on it. This opens up the PDF file and  it opened it up within a viewer. Now, like I said before, I need  to make a few tweaks to the file. Right up here, it says insert partner name. I want to be able to type text directly  here at the end of this paragraph,   and down below within the PDF, there's a signature  field and I'd like to insert my signature. Now unfortunately, this is just a  viewer, so I won't be able to edit it,   but luckily there are a few apps that will let me  do that, so why don't we jump into the first one. The first app is Microsoft Word. This app isn't free, but it's widely available  and most people already have the app,   and surprisingly, Word can open PDF files,  and then you can edit those PDF files. How do we do that? Well, here I am on the Word start page,  and I have my PDF file on my desktop. To open it within Word, all I  need to do is click on the PDF   and drag it over onto the Word start page. When I drag it over, I see a prompt  from Microsoft Word telling me that   Word will convert my PDF into an editable Word  document, that's exactly what I want Word to do. It does call out one caveat though. It says that if my PDF has lots  of images or lots of graphics,   the conversion might not look quite like  the original PDF, so just one thing to keep   in mind if you're using Microsoft Word for  the conversion. That all sounds good to me. I'm going to click on OK. This opens up my PDF file and it looks  pretty similar to what my PDF looked like. In fact, it looks pretty much  identical to my original PDF,   and if I click on it, I can  make edits to this text. Look at this, I could type things in and I'm  going to insert the partner name right here. I've typed in the partner name and  I could easily go in and edit that. Now when I go down below,  there's the signature field. Luckily here too I could  easily insert the signature. In fact, I could edit it just  like any other Word document.   For this signature, I have a  signature file on my desktop. I'm just going to drag and drop  this into my Word document. This inserts the signature into my Word  document, and I could insert signatures,   I can type text, I can modify the text. All of this looks good. Once  I'm done making my edits,   it's in a Word document though. How do  I get this back into the PDF format? It's pretty easy to do. All we need to do is go up  to the top left-hand corner,   click on the file menu, and then go  down to the option that says export. When you click on export, you'll see  that there's the option to create a PDF. Let's click on this button that says create PDF. Next, I'll see a prompt where I can publish it  to a PDF and I simply need to type in the name   and I'm going to leave the original  name, but I'll append Word to the end. Let's click on publish. Here now you see the  PDF that I published in Word and if I zoom in,   this is now back in PDF format, and  you'll see that my edit shows up in here   with the partner name and if I go down below,  I see my signature, so Word works pretty well. The only downside though is Word does cost money. You need Microsoft Office to be able to use Word. The main reason I'm recommending it  is that many people already have Word. Also, another downside is if  you just want to edit PDFs,   you do have to the entire Microsoft  Office suite, so you're getting a lot more apps   beyond just Word, but overall, this is  a very good option to edit PDF files. Next, I want to show you how you can  edit a PDF in your web browser for free,   and by far, my favorite online  PDF editor is the Sejda editor. The reason I like it so much is it  doesn't require any installation at all,   and the free version gives you most  of the functionality that you need. It is a freemium service, so they do have  some additional functionality that you get,   but once again, the free version is pretty good. There are a few caveats with the free  version. The document can only be up to   200 pages or 50 megabytes, and you  can only convert 3 PDFs per hour. I found for my needs that's more than enough  and that's why I recommend this service. To get started, all we need to do is,  once again, let's click on our PDF file,   and we can drag and drop it  over onto the Sejda website. This now opens up the PDF  on the web, and here too,   just like in Word, it looks like it  does a fantastic job at the conversion. Let's test out editing. There  I could insert custom text. It doesn't have the exact fonts, but  I'm going to replace the original font   to use one that's close to the  font that I'm using in my PDF. Next, I want to insert my  signature into the document. I'm going to go up to this top bar here, click on  add images, and there I see my signature selected. I'm going to click on this image. Now I can drag and drop it down into  where I want to insert it on the document,   and there's my signature within the document. I have my text, I have my signature, all of  this looks good. Now with the Sejda editor,   they also offer many rich controls. For instance,  I could insert more text, I could create a form,   I could insert any number of images or signatures,  I could wipe things out, I could annotate the   document, so it has a lot of richness above and  beyond just editing and inserting a signature,   but this is all I needed to do to this document,  so I'm going to click on apply changes. Once I click on apply changes, it now gives  me the option to download the document. I'm going to click on download. This now downloads a copy of the PDF. Let's click on this to see what it looks like. And here too, my PDF looks exactly like I want it. I edited the text right here and I also see my  signature inserted into the document, so this   also works extremely well. Last, I want to show  you how you can edit a PDF using LibreOffice.   LibreOffice has an app called Draw that’ll  allow us to open a PDF and make edits to a PDF. If you don't have LibreOffice, you can download  it on their homepage by clicking on download now.   The one downside though of LibreOffice is that it  requires you to download an entire office suite. It includes apps similar to  Word, Excel, and PowerPoint. So basically, your office productivity software. I'm going to go ahead and download it and  then let's test this out with editing PDFs.   Once you finish installing LibreOffice,  go to your Start menu and type in   LibreOffice Draw and that'll  open up the drawing app. Here too, let's go up to the file menu  and let's go down to open, navigate to   where you have the PDF on your computer, and  then click on the PDF, and click on open. This opens the PDF in LibreOffice Draw,  and here too, I could click on my text,   and I could edit it just like I could  in Word and in the Sejda editor. I'm going to type in the partner name right here. There I made an edit to the document  and now I want to insert the signature,   and just like with the other experiences,  I can simply drag and drop my signature in. This’ll insert my signature and  then I can drag and drop it into   the exact position where I want my signature. Here too, I can do more than just edit the text. I could also insert new text. I could insert  shapes. I could insert images. I could highlight   objects. I have full functionality  and richness of an image editing app. Once I'm done making all of my changes, to  export it as a PDF again, let's go up to the top   left-hand corner, click on file, and then  on the file menu, go down to export as.   Within export as, you can export  as a PDF, let's click on that. This opens up a PDF options prompt. All of the defaults look good to me. Let's now click on export. This opens up the window save dialog. I'm going to click on this name  and then I'll simply append   draw to the end and now click on save. Let's now click on the file on the  desktop to see how it turned out. Here's my file that I just saved and look at  that. I have the text that I inserted. I also   see my signature down here. So here too, with  LibreOffice Draw, I can also edit PDF files. All right, well that was a quick  look at how you can edit a PDF file   entirely for free using three different apps. If this video helped you learn how you  can edit a PDF, please give this video a   thumbs up. If you want to see more videos like  this in the future, hit that subscribe button,   that way you'll get a notification  anytime new content like this comes out. And lastly, let me know if you have any other   video topics that you want to  see me cover in the future. That's how I build my list of videos to create.  All right, well, that's all I have for you today,   I hope you enjoyed, and I hope  to see you next time. Bye.