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Open invoice example for Logistics

friends so now we see the last document in the procurement cycle uh which is the invoice and in this video we shall demo the display of vendor invoice so again i keep it on to you people to search for the easy access menu path the t code is miro remember the d code for goods receipt was amigo which was a key code to record any material movement and for the invoice it is mirrored keep in mind that this is not our invoice this is a vendor invoice so we usually say it is an invoice verification incoming invoice right so by default uh through this decode we can enter an incoming invoice but the system also allows us to display an existing invoice so if we want to display the invoice we need to go to other invoice document and over there so the system pops up with a window of invoice document number and fiscal year so uh if we know the invoice document number we can just type invoice document number here with fiscal year and press continue unlike other t codes like purchase requisition purchase order and gr where we can actually search for a document if we don't have a document number sap doesn't provide this functionality at the invoice level so this is probably the shortcoming maybe in the next version they might come up with making it up so anyway we don't have any search facility so we must know the invoice number uh before actually using this decode so if you don't know the invoice number of course the invoice is in the chain of documents which is actually followed by gr and gr is actually followed by purchase order and purchase order is actually a following document of pr so prpo gr invoice so we can go to just here and see the invoice number from there so we continue here and we are taken to this screen where again let's go to the top so we have a document header here and we can collapse it we can hide it and then we have the nine items and there is no detail over here so in the header you can see that this is invoice this is the relevant invoice number this is the fiscal year now of course whenever an invoice comes it is actually from a vendor so this is the vendor address and vendor id etc and these are the document date and the posting date and then voice amount and other header related information including of course the company code here and when we come over here we can see that there are two items being invoiced in this particular invoice so first item was corresponding to purchase order number 243 and the amount was 2400 the item number and details are probably not shown here so although the quantities are shown but the exact material number so this this is the material number which is invoiced so this is our material number and again there is no material description probably so many other things are there so let's focus on the amount so the first nine item um for which the 60 units were delivered the amount is 2400 and for second line item in the invoice for 150 units amount is 3750 so this is the description of uh from the material from the pure text and this is the corresponding to your number so this way we can actually display an invoice if we want and of course right from here we can tunnel into the purchase order number if you want if we just click here the system will take us click whatever click the system might take us to the purchase order so this is the purchase order and this is the corresponding invoice number and corresponding gr number which is in the approaches order history tab we can see item by item go back and so as we know that a vendor invoice is also it does result in an accounting entry in sap system so if we want to see the corresponding accounting entry accounting document we just can go here on the following documents and just call the document and the system will take us to the corresponding accounting entry so you see this is the corresponding accounting entry olympic protective gear which is the name of the vendor is being credited and gr ir account is being debited so you can see the details of this entries in my another video which is the mm theory a video which is there in the system in my playlist and also on my channel so that's it we can also see the vendor open items here recall from our accounting sap videos and discussions that open items means those vendor items questions have not yet been paid or if they uh so you we can just call open items here so for this particular vendor there are almost four open items right now right it means these are the items which has not either have not been paid or if the payment is made then there is no corresponding gr so a debit exists and the credit is missing credit exists then the debit is missing so we go back and that's it this was the the only few things we need to know in the invoice and thank you