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Quickbooks estimate template for Facilities

this video we're going to go through how to create an estimate why to create an estimate uh you want to think about estimates as quotes sometimes people call them quotes in their industry uh sometimes people call them work orders um it's basically a non-posting transaction it is a way for your customer to get the information on how much this will cost them how much your services will cost how much the parts you sell them are going to cost and you can give it to them so they have a quote they know how much they're going to owe how much they're going to need to pay and uh then they can tell you to go ahead with the order or you know not hopefully to go ahead with the order so think of estimates as quotes again they're non-posting transactions um and they're there just so that you can give the example to the customer before they actually place the order you wouldn't want to create an invoice and modify it and modify it and modify it with all the changes that they're having right so an estimate gives us a way to do that all right so first things first if you don't see estimate on your homepage here that means that it's not turned on in your QuickBooks file yet so you need to be logged in as admin and you want to go up to edit and preferences okay it's always confusing to go through all of these different items so I always remember I'm changing my desktop something about my desktop so I'm going to click on desktop and click on company preferences and go on down to estimates all right where it says do you create estimates here you want to say yes okay and we're going to say okay there we go now you're going to have estimates on your desktop so you're going to go ahead and click in on there all right estimates can be customized just the same as the invoices can be customized you can Define what you want to show on here what you want printed for your client to see what you want your client not to see you can do that up under customize customize data layout decide all the information that you want them to see okay including your custom Fields be sure and watch those other videos all right so we're going to choose we're going to do an estimate for Dan Tedford okay again I use tab to go through all the different fields it's my favorite way to navigate through QuickBooks because it takes me through everything I need so I put in the customer job tab is this an active estimate yes it is because we're just creating it what's my class on this let's go ahead and change Revenue all right which template am I going to be using we're just going to leave it at this for now what's the date of this invoice what's the I mean invoice what's the date of this estimate what's the estimate number what's the name and address get down to the items we're going to add a couple of items in here concrete 20 15 okay you can have a markup in here so it's going to we we estimating that cost 15 Dollar so we're going to mark it up by 50% Oops I Did $50 if you do it flat like that it's going to be $50 but Mark it by 15% I mean 50% okay and we'll choose some siding and it's going to be 15 hours at $20 an hour and mark up a 50% all right so total estimate $900 okay now from here we can email this to the client we can print it out okay we can print it um and give it over to the client so that they can review it and decide if they want to go forward with the estimate now the nice thing about putting in an estimate is you can run estimates actual reports and we have a different section A Different video on that you can also straight from here you can go in and create an invoice so if they say sure let's go let's do it go ahead and create the invoice straight from the screen you can also go in and create a sales order straight from the screen purchase order straight from the screen okay so we're going to go ahead and do the invoice all right it's going to ask you here do you want invoice for all of it the 100% of the estimate you're going to invoice for maybe half up front or you want to select some items to invoice for but we're just going to go ahead and create the invoice for all right now we're not talking about progress invoicing in this video okay it creates the invoice right here for us everything is good we say save and close all right now when we go into our estimates here we look at our previous estimate we know that this has been invoiced we're all done with this estimate nothing else is going to be changed you would come in here and uncheck that the estimate is active so you could make it inactive meaning we don't need to do anything with this estimate anymore the other thing that you can do is you can come in here and let's say we want to add some additional things so add some masonry work we're going to add $50 and it's going to take an hour 50% markup all right and we're going to go ahead and say save on this okay now it's going to ask us when we say save it's going to say do you want to add a change order to your original estimate okay so basically you have this choice you can add a change order stamp here so I'm going to go ahead and say add for now so you can see what it looks like all right so now um when I do my print preview notice here it adds this change order stamp here so that the customer knows all along the way what things have changed okay so it's the same estimate something was changed so since it was originally saved and here's what it was all right so that is how to create an estimate