Create a Sales Receipt Example for Accounting with Ease

Sales receipt example for Accounting

hi in today's lesson I'm going to review how to create a sales receipt now many of you may be wondering what the difference is between a sales receipt and an invoice an invoice are services that are either rendered or going to be rendered that you were billing the customer for for them to pay you at a later period in time a sales receipt is just basically a customer or a client paying you in full at the time service is rendered so you don't have to create them a bill just as if you were going into your local store and you purchase let's say a T-shirt and they give you a receipt you're paying in full For That t-shirt at the time of purchase so they do not have to bill you for it so again an invoice is for services that they're going to pay you later on down the line for and a sales receipt is for payments received info at the time of service or at the time they purchased the product to create a sales receipt in QuickBooks you're going to want to go into your customer center on your homepage and you'll see that there's create sales receipts here again yours may look a little bit different depending on the year of QuickBooks that you're using um but the in the customer section regardless of the year you you will see create sales receipts you can also go into customers and you can go into enter sales receipt here we're going to want to create a sales receipt or select sales receipt from the homepage okay and then this window will come up again depending on the version of QuickBooks and the year of QuickBooks you have your window may not look exactly the same you may not have this on the side or the credit card or payment options on this side um but either way this is what it would look like so you're going to want to go ahead and select what what customer you want to create a sales receipt for and if you have different templates for sales receipts like you have a retail sales receipt or different departments whose sales receipts look different select that template down here by selecting the down arrow and selecting that template okay again you're going to want to pick the customer and if you classify your transactions then the actual transaction itself you're going to want to hit the class class key down arrow pick which class code it is change your date to reflect the date of the sale this should automatically populate your sales number should be the next one in order okay if they're paying by check you're going to want to put the check number um and and you want to select again the type of payment method again it just completely depends on how you have your template set up and then you're going to want to just create the items that they're purchasing from you okay whether or not it's tax or not tax completely up to you and completely up to your state you know if you want to create a receipt with non- tax just go ahead and select this with non- taxable sales and if you want to select with taxable sales go ahead and just click taxable sales or any other type of tax item that you may have in there depending on your state and how you're going ahead and doing your accounting okay if you want to do a customer message down here you can like thank you for your business we appreciate prompt payment whatever the case is and here you go you have created a sales receipt now you may want to put in a memo like let's say picked up by Bob so so that way you know if anybody ever calls about that sales receipt or hey who picked up that order or who authorized that order you could have a memo line that just basically says was picked up by Bob authorized by Katie whatever it is if you want to print preview it you can and this is what it would look like we'll zoom in so you can see again I mean it may differ from what yours looks like because my template may not be as creative as yours because I am in fact using a sample file then you would just hit save and close now the good thing about sales receipts is that it's not like an invoice so like with an invoice you would build out the customer and then you have to receive the payment from the customer and then you have to deposit that payment in QuickBooks so there's three steps that go with creating an invoice with a sales receipt there's only two steps you create the sales receipt and then you go in and you record the deposit because you've already taken the money you're giving them a receipt the receipt is after the exchange of money and that's how you do a sales receipt so basically you would just go in there and you would record your deposit and hit save and close or save in new that's it that's how you use and create sales receipts Within QuickBooks thank you again for visiting my my Channel please subscribe so you can get all of our updates and all of our new videos and if you have any questions feel free to email us at demos equality financialservices.com and we'll be sure to go ahead and demonstrate something that maybe you're having an issue with or just you're inquiring about thank you again