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Sample letter sending billing statement for Personnel

[Music] foreign [Music] hello guys welcome back to my channel writing practices today we are going to learn how to write a complaint letter what is a complaint letter a complaint letter is a written communication that is sent to an individual company organization institution or authority to express dissatisfaction grievance or criticism regarding a particular issue product service or situation the primary purpose of a complaint letter is to bring attention to a problem or concern and seek a resolution or response from the recipient here writing practices will show you how to write a complaint letter step by step check this out first of all you need to write your information as a sender of this letter yes write your full name under it write your home address in this case you should include the home number street name city state and zip code after that write the date of the letter you can use the format of month date and year for the next write the information about the recipient of this letter you need to write the full name as well as the occupation in the company or organization or Institution and write also the name of the company or organization or Institution in this example the letter is addressed to principal Dumbledore at Chicago Elementary School under it write the address of the company or organization or institution or school don't forget to mention the number street name city state and zip code and you can then open the letter with salutation simply write Dear followed by the last name of the recipient in the first paragraph do an introduction you can begin with a polite and formal introduction address the recipient by name and provide your details including your name grade since this example is about a student for example I am writing to bring to your attention a matter of concern regarding my child Jane Mary who is currently enrolled in fourth grade at Chicago Elementary School in the second paragraph you can start to describe the issue you want to complain clearly and concisely explaining the problem or concern that prompted the letter this may involve providing details facts and any relevant background information in this case the writer complains about bullying happen to her child so she wrote over the past few months Jane has been experiencing recurrent instances of bullying by a fellow student in her class Sarah despite our previous Communications with Jane's teacher and the school counselor this issue has not been adequately addressed and it continues to impact Jane's emotional well-being and academic performance it is a must to give description of the bullying incident in a clear and concise manner describe the bullying incident include details such as the date time location individuals involved if known and any Witnesses then you should State your expression of discontent don't hesitate to start expressing dissatisfaction frustration or disappointment regarding the issue this helps convey the emotional aspect of the complaint yes it is necessary to write the effect on you or your child explain how the bullying has affected you emotionally physically or academically and be specific about the impact it has had on your well-being and ability to learn mention if you or your parents Guardians have previously reported The Bullying to the school and provide any relevant details about those previous reports I believe that an effective communication between parents and the school is essential for the overall well-being and academic progress of the students and here you can request for Action clearly State your request for Action this may include a request for the school to investigate the bullying take appropriate disciplinary measures or Implement preventive measures to ensure your safety for example is therefore I kindly request that the school administration investigate this matter promptly and take appropriate actions to address it including ensuring Jane's safety and implementing measures to prevent further bullying requesting for resolution is the main reason why you are writing this complaint letter that's why clearly stating what action or resolution is desired this could include requesting a refund replacement an apology clarification or any other specific remedy and you can write I value the education and Welfare of my child and believe that resolving this matter will contribute to a positive learning environment at Chicago Elementary School you can also provide supporting evidence if applicable providing any evidence such as photographs receipts or documents to support the complaint and strengthen the case but sure it is not that easy to prove bullying so you can write your hope here for example I hope we can work together to address this issue and ensure that all students have a safe and supportive educational experience after that give your contact information including the sender's contact information such as name address phone number and email so that the recipient can respond or address the issue for example as if you require any further information or clarification regarding this matter please do not hesitate to contact me and there you give your phone number and email address and ask the recipient to respond as soon as possible if there's a deadline for resolving the issue or if a response is expected within a specific time frame it should be mentioned in this example the writer wrote I am available for a meeting at your convenience to discuss this concern further and you can close the letter with a thank you simply you can write thank you for your prompt attention to this matter I look forward to a constructive resolution that benefits all students at Chicago Elementary School write sincerely add your signature and write your full name under it here being polite and professional is important even if you are complaining maintaining a respectful and professional tone throughout the letter even when expressing dissatisfaction is important to ensure that the letter is taken seriously so that's how you write a complaint letter step by step I hope you find this video helpful thank you for watching and see you soon [Music] [Music] [Music] thank you