Certificate Generation
Automatically creates a PDF certificate with signer details, timestamps, authentication method, and a cryptographic hash to verify document integrity and provenance after completion.
Saving an email signature certificate preserves signer metadata, timestamps, and authentication evidence that support enforceability under U.S. laws such as ESIGN and UETA while providing documentation required for audits and internal compliance.
A compliance officer oversees certificate policies, retention schedules, and audit readiness. They configure platform settings to align certificate content with legal requirements and coordinate with legal and IT teams to ensure records are preserved and discoverable for regulatory inquiries.
An IT administrator manages integrations, storage configuration, and access controls for certificate archives. They implement encryption, backups, and authentication settings to protect certificates and ensure availability for business units and auditors.
Automatically creates a PDF certificate with signer details, timestamps, authentication method, and a cryptographic hash to verify document integrity and provenance after completion.
Captures a detailed event log including IP addresses, timestamps, and actions taken by each participant to support compliance and dispute resolution needs.
Supports email verification, SMS codes, access codes, and third-party identity checks to strengthen signer identity evidence when certificates are issued.
Encrypted storage for signed documents and certificates with controlled retention settings to meet internal and regulatory recordkeeping requirements.
Options to export signed documents plus certificates in standard formats and to send copies to cloud storage or internal records systems.
Programmatic generation of certificates through API calls and workflow triggers to embed certificate creation into automated business processes.
Save email signature certificate files directly from documents created in Google Docs and push signed copies and certificates back to Google Drive for unified storage and sharing with team members.
Attach the saved certificate to CRM records automatically after signature completion so sales or legal teams have immediate access to transaction evidence linked to the customer record.
Automatically upload completed signed documents and their certificates to Dropbox folders with permission controls to centralize archival and team access for audits.
Use prebuilt or custom connectors to push certificates to document management systems, ERPs, or secure archives as part of end-to-end workflows.
| Setting Name | Configuration |
|---|---|
| Signature Request Expiration Period (days) | 14 days; two reminders |
| Notification and Reminder Frequency Setting | 48 hours; 72 hours follow-up |
| Default Certificate Storage Location Policy | Encrypted cloud archive |
| Signer Authentication Method Preferences Settings | Email + optional SMS OTP |
| Document Retention and Export Settings | 7 years; automatic export |
signNow supports modern web browsers and mobile apps so users can create, sign, and save email signature certificates on desktop, tablet, or smartphone.
For best results enable browser cookies, keep the mobile app updated, and follow organizational security policies so certificates are generated and stored consistently across devices and available for audit or export.
A hospital uses electronic consent forms for procedures and captures signer identity and timestamps in a certificate
Resulting in clearer audit trails and HIPAA-aligned documentation that supports regulatory review and internal investigations.
A brokerage collects buyer and seller signatures on electronic closing documents and generates a certificate with geolocation and timestamp metadata
Ensures faster title processing, reduces paper storage, and provides clear evidence in case of post-closing disputes.
| Criteria | signNow | Paper-Based |
|---|---|---|
| Legally binding status | ||
| Identity verification | Multi-factor options | Varies widely |
| Audit trail availability | Comprehensive log | Manual log or none |
| Turnaround time | Minutes to hours | Days to weeks |
7 years recommended for most transactions
Immediate; generated upon completion
30 days to gather evidence
Annually validate archive integrity
Quarterly exports to secure vaults
| Plan / Vendor | signNow (Recommended) | DocuSign | Adobe Sign | Dropbox Sign | PandaDoc |
|---|---|---|---|---|---|
| Starting price (per user) | From $8/user/month | From $10/user/month | From $9.99/user/month | From $15/user/month | From $19/user/month |
| API access availability | Included; developer API available | Available; API plans offered | Available via Adobe I/O | API available | Available; API plans offered |
| HIPAA compliance option | Business plans with BAA available | BAA available for enterprise | BAA available with enterprise agreements | Contact sales for BAA | BAA available for enterprise |
| Bulk send support | Available on business plans | Available on business plans | Limited; enterprise options | Available | Available on higher tiers |
| Free trial or demo | Free trial available | Free trial available | Free trial available | Free trial available | Free trial available |
Create, execute, and manage workflows of any complexity, electronically from virtually anywhere. Scalable eSignature capabilities allow you to share documents with the right people in the correct order and define roles for each recipient. Execute document workflows faster and easier than ever before.
Optimize complex signing processes with airSlate SignNow’s powerful features to enhance your business. Control your automated eSignature workflows to ensure they're running at peak performance with instant notifications and reminders.
Bring teams together in a secure, shared environment. Manage documents, use form templates and notifications to create more efficient cross-organization collaboration. Free your employees from having to spend time on repetitive activities so that they can focus on valuable, business-critical tasks.
Run your projects with industry-leading integration. Collect Salesforce, Microsoft Teams, and SharePoint all in one business flow. Connect your software to a single system for endless possibilities and more productivity.
Feel safe with the knowledge that your information is protected by the most recent in encryption security. airSlate SignNow is GDPR and eIDAS compliant and provides you transparence into your signing process with court-admissible audit trails. Set up user access permissions and roles to regulate who has access to what.