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Universign Total: Cost-Effective eSignature Solution

Universign Total: Secure eSignature Solution

Add an eSignature field for your PDF data file and customize it in just a few seconds. Send out your digital documents to customers and get the data files eSigned from any device and from anywhere.

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Award-winning eSignature solution

What universign total is and how it fits in digital signing

universign total is a comprehensive electronic signing solution designed to manage the lifecycle of signed documents, from preparation and authentication through secure storage and audit. The product supports multiple signature types, certificate-based signing, and standardized audit evidence to establish signature integrity. In many use cases it integrates with document stores and business systems to reduce paper handling and accelerate approvals while maintaining a record suitable for compliance and dispute resolution in regulated environments.

Why organizations evaluate universign total

universign total centralizes signing tasks to reduce manual steps, provides technical evidence of execution, and supports configurable authentication. It helps teams shorten turnaround time and maintain digital records for compliance without changing core business processes.

Why organizations evaluate universign total

Common operational challenges universign total addresses

Delays from paper routing and in-person meetings that slow approvals and close cycles.
Inconsistent identity checks across teams causing verification gaps and rejection risk.
Fragmented storage locations making it hard to locate finalized signed documents quickly.
Manual compliance tracking that increases audit preparation time and human error.

Representative user profiles

Contract Manager

A contract manager uses universign total to standardize signature workflows, apply sequential routing, and retain audit logs for each executed agreement. They rely on template reuse and automated reminders to reduce negotiation time and to ensure all required signers complete execution within configured deadlines.

HR Director

An HR director manages offer letters and employee forms using universign total to authenticate signer identity and to centrally store signed documents. The solution helps maintain compliance with data retention policies and facilitates quick retrieval during audits or employee record requests.

Primary users and common internal roles for universign total

Legal counsel and contract managers handling execution, redlining, and retention workflows.
HR and recruiting teams executing offer letters, onboarding forms, and confidentiality agreements.
Sales and account teams completing customer agreements and renewals with verified signatures.

Adoption typically focuses on roles that need verifiable signatures, consistent records, and integration with line-of-business systems.

Core features and tools included in universign total

universign total bundles tools that support end-to-end digital execution, authentication, auditing, and administrative control suitable for regulated and general business contexts.

Templates

Create reusable templates with pre-placed fields, role definitions, and default routing to speed recurring transactions and reduce manual document preparation time across teams.

Bulk Send

Send identical documents to many recipients in a single operation while tracking individual status, reducing repetitive tasks for common communications like NDAs or invoices.

Advanced auth

Support for SMS codes, ID verification, and certificate-based signing to align signer identity assurance with internal risk policies and external regulatory requirements.

Audit Trail

Automatically capture tamper-evident audit logs that record timestamps, signer events, and verification details to support evidentiary needs and compliance reviews.

Mobile signing

Responsive signing interfaces and document viewers optimized for phones and tablets to allow secure signature capture from any modern device without degrading evidence quality.

Custom fields

Define data fields, validation rules, and conditional logic to collect structured information at signing and feed downstream systems or reporting engines.

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Integrations that extend universign total's document workflow

universign total can connect with common productivity and storage tools to streamline sending, tracking, and archiving signed documents without copying files manually.

Google Docs

Integrates with Google Docs to send documents directly from the editor, maintain version consistency, and attach the signed PDF back to the original Drive file while preserving access controls and metadata.

CRM systems

Integrates with CRM platforms to launch signature requests from records, map signature status to CRM fields, and store executed documents in contact or account histories for sales and compliance reporting.

Cloud storage

Connects to Dropbox and other cloud stores to import source documents and export signed copies to designated folders, enabling centralized retention and indexed search for audits.

REST API

Provides a RESTful API to embed signing flows, automate envelope creation, and programmatically retrieve evidence for integration with backend systems and custom applications.

How the universign total signing process typically flows

A signing session normally follows a prepare-send-sign-store pattern, with identity checks and evidence capture at execution points.

Prepare: Upload documents, apply templates, and position fields.
Authenticate: Choose SMS, email, or certificate-based checks.
Sign: Signers review and apply signatures on any device.
Record: System stores signed file and comprehensive audit record.

Collect signatures

24x

faster

Reduce costs by

$30

per document

Save up to

40h

per employee / month

Quick setup steps to begin using universign total

Follow these core steps to prepare an account, configure basic settings, and send the first document for signature in a controlled manner.

01

Create account: Register account and verify administrative contact.
02

Configure authentication: Select authentication methods and default requirements.
03

Build template: Upload document and add signature and field placeholders.
04

Send for signature: Define signers, routing order, and send envelope.

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Suggested workflow configuration settings

These common settings support a baseline universign total workflow focused on security, reminders, and document lifecycle management.

Workflow Automation Setting Name Header	Configuration
Signature Order and Routing Setting	Sequential routing by default
Reminder Frequency and Timing Setting	Automated reminders every 48 hours
Expiration and Retention Policy Setting	Set envelope expiration to 30 days
Authentication Method Configuration Requirement Setting	Email plus optional SMS code
Document Template Library Access Setting	Role-based template permissions

Supported devices and platform requirements for universign total

Desktop browsers: Chrome, Edge, Safari
Mobile devices: iOS and Android
Network requirements: TLS-enabled connections

For enterprise deployments, ensure browsers are updated, enforce secure network policies, and verify mobile device management or acceptable use controls to maintain consistent signing experiences and security.

Key security controls in universign total

Encryption: AES-256 at rest

Transport security: TLS 1.2+ in transit

Authentication: Multi-factor options

Certificate use: Qualified or qualified-like

Audit logs: Immutable evidence records

Access control: Role-based permissions

Industry scenarios where universign total is applied

These examples illustrate typical deployments and the measurable outcomes organizations can expect when standardizing signing with universign total.

Mortgage closing workflow

A regional lender digitized mortgage documents and closing disclosures to reduce in-person signings and processing times

Improved identity verification with certificate-based signing
Reduced days-to-close and fewer manual errors

Resulting in faster funded loans and clearer audit trails for regulators.

University enrollment forms

A college replaced paper enrollment and FERPA release forms with digital counterparts to simplify student onboarding

Integration with the registrar system automated record updates
Parents and students authenticated via multi-factor checks

Leading to reliable consent records, streamlined enrollment, and simplified archive retrieval for audits.

Best practices for secure and accurate universign total use

Follow these practices to reduce errors, strengthen evidence, and ensure operational consistency when managing transactions with universign total.

Standardize templates and role assignments

Maintain a library of approved templates and clearly defined signer roles to reduce misplacement of fields and ensure consistent data capture across frequently used documents.

Configure appropriate authentication based on risk

Match authentication strength to transaction sensitivity; use certificate-based or multi-factor verification for high-value or regulated agreements to improve legal defensibility.

Document retention and retention policies

Establish retention schedules and automated exports to secure storage to meet regulatory and internal governance requirements while enabling fast retrieval for audits.

Train administrators and maintain logs

Provide role-specific training for account admins, schedule periodic reviews of access rights, and regularly audit activity logs to detect misconfiguration or misuse early.

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Data accuracy, security, and compliance

airSlate SignNow is committed to protecting your sensitive information by complying with global industry-specific

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Frequently asked questions about universign total

Answers address common setup, legal, and operational questions to help teams adopt universign total with clarity on compliance and process expectations.

Feature availability comparison: universign total and major US providers

The table compares key signing capabilities across providers to help assess feature alignment with organizational needs and compliance.

Feature Comparison Criteria Header Row	signNow (Recommended)	DocuSign	Adobe Sign
Legally binding in US
Audit trail and tamper evidence	Comprehensive	Comprehensive	Comprehensive
Advanced authentication options	SMS, SSO, certificates	SMS, phone, IDV	SMS, knowledge-based
Bulk Send capability

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Risks from improper electronic signing practices

Invalid signatures: Contract disputes

Data exposure: Regulatory fines

Improper retention: Noncompliance penalties

Weak authentication: Identity spoofing

Missing evidence: Legal uncertainty

Poor configuration: Operational failures

Representative pricing and plan features across providers

Pricing varies by plan tier, feature set, and enterprise needs; this table summarizes typical entry points and common enterprise attributes for comparison.

Pricing Comparison Header	signNow (Featured)	DocuSign	Adobe Sign	HelloSign	universign
Starting monthly price	From $8 per user/month	From $10 per user/month	From $14.99 per user/month	From $15 per user/month	Contact sales for pricing
Free trial or free tier	14-day free trial	30-day trial options	Free trial available	Free trial available	Trial on request
API access availability	Included on business plans	API available on many plans	API through Adobe Acrobat Sign	API included on paid plans	API access via enterprise plans
Per-document or pay-as-you-go	Enterprise quotes and pay-as-you-go options	Available via add-ons	Enterprise licensing	Per-user plans preferred	Enterprise quoting
Enterprise support and SLAs	Email and phone support, onboarding	Enterprise support tiers	Enterprise support options	Priority support for business plans	Support via contract
Advanced features in base plans	Templates, Bulk Send, SSO on higher tiers	Workflow automation, SSO	E-sign workflow, integrations	Templates and workflows	Qualified signatures and eID features

eSign and Handle Documents Comfortably with airSlate SignNow

airSlate SignNow is really a sturdy, full-featured, and award-winning tool for eSigning and handling contracts both on desktop computer and cell phone. A large number of companies, notably Xerox, CBS Sports, and Colliers have previously experienced the key benefits of using airSlate SignNow. Not only does it streamline and increase document turnover as the vast majority of eSignature software does, it also adds flexibility to the entire process of eSigning.

The distinguishing features of airSlate SignNow making it a unique and paramount option among the competitors are the following:

Upload existing forms or create templates via the online editor and reuse them in the future.
Use handwritten, typed in, or scanned signatures. Before delivering a document out for verification, you are able to define what kind of signature a recipient can make use of.
Send out a contract out for signing to one or many signers via email or link.
Configure an expiration date to get your document validated by the due date.
Stay up-to-date with reminders. All participants including the sender will get notifications until each role has been completed (adjustable in advanced settings).
Keep your signing procedure comfortable for recipients. Signees don't have to register or sign-up to execute the contract.

airSlate SignNow's user-friendly interface makes it handy for users to share folders between teams, and build branded workflows. Using the apps for iOS and Android, managing and verifying documents on the go is actually possible.

Being compliant with leading security standards, airSlate SignNow guarantees your data is safe. The embedded, court-admissible Audit Trail tracks every change to your file, keeping everyone accountable.

Sign up for a totally free trial and begin creating efficient eSignature workflows with airSlate SignNow.

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