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Ups invoice template for Procurement

do you need help creating a shipping label here's an example first visit ups.com if you have an account log in directly if not don't worry you can still create a label as a guest in five easy steps so let's get started step one first click ship here you can start creating the shipping label let's start by filling in shipping details first select the country where you're shipping from then fill in your full name or company name and address if you're shipping from home remember to check this box then enter your email and phone number correctly here's a tip to get status updates of the shipment on your email tick this below update the return address if relevant and then click continue Step 2 this step focuses on where the shipment is going this means you'll need to pick the country that you are shipping to which is your final shipping destination in this case let's pick Germany then fill in the company name and the full name of the person receiving the parcel then add the full destination address email and phone number of the receiver remember this is a crucial step it's important that you provide accurate and complete details of your receiver this will give them full visibility of their parcel and a smooth delivery experience don't forget to check this box if it is a residential address once you're done click continue step 3 now this is all about your packaging let's consider we are sending men's tennis shoes in a box first select the correct packaging type for packaging tips and guidance visit ups.com next it's important to add the correct dimensions of your box such as weight and size as this will affect the price let's assume that the product we are sending is worth 200 pounds so if you want to purchase protection fill in your package value in this field you can even add a reference number of your choice we don't need a second reference number in this case and we are not sending ion or batteries either so this will not need to be marked once you're ready click continue step 4 now it's time to update how and when you'd like to ship you can either drop off your parcel at a nearby UPS access point or include this shipment within another pickup you have already booked if not you can just select a new pickup date for this specific shipment in this example we will schedule a pickup for the 14th of February it's now time to fill the correct name address and contact information for your pickup location ensure to update these correctly to avoid missed Collections and delays you can choose whether you'd like the parcel to be sent straight to the receiver's address or if you'd like your parcel to be held at a UPS access point location for collection at the destination now this is where you choose how fast you want your parcel to get there pick an option suited to you in this case let's select UPS express saver and then click continue step 5 we're nearly there this step is the most critical piece of the process as It prepares the correct export documentation for your Customs clearance let's begin by describing the purpose of this shipment select an option that best suits your reason to ship in this example let's choose I'm selling these items next you need to fill in the correct description of the product you are shipping here's a tip before you get started with this step remember to scroll down and take a look at the international forms and Export documentation available for your shipment choose all that apply and select the option complete online so that the website can help you automatically generate these export forms for example the most important export document which is the commercial invoice and if applicable a packing list once you've done this let's click get started to provide the data required for Customs approval here it's important to add clear description of your product by being as specific as possible to avoid Customs delays then add the unit of measure the correct value of your product the country of origin and the number of units you are shipping keep in mind that if you're sending a product overseas your shipment may be liable for import vat and customs duty therefore it is always important to provide a harmonized tariff code for each type of commodity that you ship which will show in your commercial invoice providing the correct HS codes will help assess the accurate calculation of import fees you can find the Tariff code for your shipment on the UPS tradability tool on ups.com or on the gov dot UK website once this is completed click next review your details and select I'm done before we continue here's what you should know since the 1st of January 2021 Parcels to Europe from UK Mainland and Scotland are subject to customs and Duty fees so all Goods shipped to the EU and Beyond must include a commercial invoice along with other export documentation for every International shipment a commercial invoice is required regardless of your reason to ship even if it is a non-commercial transaction such as sending a gift also the guidelines for shipping from Northern Ireland differ you can find more information on the gov.uk website make sure you review your details edit any information if necessary and click complete now on the relevant export documents to generate them online you can choose more features for your delivery such as signature required remember an adult signature will be required if your shipping dangerous goods then click continue step 6 this is your payment step fill up all your payment details you will then see below only an estimated value of your duty taxes and fees these are subjects to change as final costs are determined by Customs authorities at the time of import one final step is to update your iOS number since you are shipping to the EU in this example since the total value of the goods shipped is above 150 euros and you are shipping to a private consumer you won't need to add an iOS number but if the value of the item was below 150 Euros then you would need to add it here this way the shipment will be released as if fat is paid and you will be able to settle it via the ioss platform you can register for an ioss number on the Customs website of each EU member state once this is complete get ready to pay you can pay using PayPal credit card and if you already have a UPS account you can save your payment details for future exports you will then be able to review your shipping label and make any last minute edits once reviewed complete payment you'll then receive confirmation and your label will be ready to print along with your export shipping label the website will also generate the export documents you chose to create online please print three copies of your commercial invoice place them safely in a clear pouch and attach them to the outside of your parcel before you ship always keep an extra copy of your commercial invoice for your own records don't forget to also print and attach any other export documents that you may have created along with your commercial invoice always keep copies for your own records or you can simply open an account and enroll to UPS paperless invoicing available on ups.com now you don't need to worry about printing or misplacing your commercial invoices say hello to a more seamless hassle-free and eco-friendly Customs process before you ship please remember if you are shipping through a third-party shipping provider such as mailboxes Etc reseller Freight forwarder or access point then the shipper is the true exporter of the goods and not the third party provider Customs regulation requires you to declare the true exporter of the goods for the shipment if this cannot be declared then your parcel will be held at exports please update the correct eori number when relevant also if the delivery address or recipient of parcel is not paying duties and taxes then you will need to provide details of who is paying these charges which is the ior Importer of record if this is not clearly mentioned your parcel will pass through customs but the duties and taxes will be billed to the receiver instead of the Importer if you are shipping documents please check the local country regulations of the country you are shipping to as some destinations might not consider it as a document or have weight or quantity restrictions for example tickets are considered non-docs in some destinations and in Switzerland documents greater than 0.5 kilograms is a non-doc shipment for more important export information visit ups.com or the gov dot UK website you're all set to start exporting like a pro happy shipping