Effortlessly Streamline Your Workflow with the Wave Invoice Template for Teams

Wave invoice template for teams

all right so in order to enter an invoice you want to go to sales and then click on invoices and so as you can see they allow you to upload a logo they're gonna let you choose a template and pick your color so that way you can kind of customize your invoice and create a unique look for you and voice for your company all right so let's call it looks great get started I'm skipping the customization part but if you want to you can definitely upload your logo now here you're gonna add a customer and then you can put in this customers email here as well and once you submit the invoice if they have an email then that the invoice will go straight to their email but I'm gonna leave this blank for now okay now I do recommend that you enter all the information that you have on the customer including the billing information here if you're shipping anything you can enter that here and you can also give them assign them an account number as well as if they have a fax number entered mobile etc okay I'm just gonna click Save you can number your invoice and I usually don't like to start my like if this is your first invoice I don't like to start with one I like to if it is my very first invoice I'll still do a 1 0 just so that way the customer doesn't all automatically know that they're my very first customer letter invoicing okay and I'm not sure what POS so number is I believe that's purchase order or shipping order but I'm not sure alright and then you just put the invoice date which it will be today's date that you can put the due date it can either be doing on receipt which is today or you can be net 15 on that 30 okay now if you want to employ let's say you want the invoice to go out on the first but you're just working on it today notice how if you put net 30 it automatically changed with when the invoice date okay all right now that in there into the items that you did regular service since the details you came one time and let's just say you charge 125 per visit okay now if you came twice you just change the quantity to two times and there you go now let's just say that you did also a an initial clean which was a deep clean so let's just put and you did that one time and let's just set you charged 250 for that one all right and so that invoice is gonna be $500 now if you notice right here you can edit income account so you can go down to product sales adsense revenue or just sales so this is gonna fall under selves okay check this one there's a sales also seok leave that the way it is then we're gonna click Save and continue now if the person already made the payment you can also click the arrow and go to save and record payment all right over this we're gonna click Save and continue all right now here they're asking you if you want to set up wait for the customer to pay online okay so they can pay with the credit card once you email this invoice to them they can just click on the actual email and it'll be a link in the email and they could just pay with a credit card or a bank account okay we're gonna click sound great I'm ready and then as you can see online payments on ok and then they just let you know the fees for what they're charging for the online payments is a 1% fee for bank payments 2.9 percent plus 30 cents per transaction for credit card payments now if you don't want to serve online payments for these invoices you could just turn it off all right now you see a prove draft or edit draft they're showing you that your invoice is just a draft right now so if you want to go ahead and improve it you finished with the invoice and you finish creating it click a pro draft now they're asking if you want to send the invoice so we're gonna click send invoice and then you just put the customers email here if the customers email was into it when you further into the created the customer it wouldn't ask you for it here okay then you can enter a custom message here when I exit out cents is just an example skip sending all right and also you will skip sending to let's just say you print your invoices and leave them at your customer's location you can skip invoice send invoice as well all right let's just say that you were in person trying to collect the payment from a customer wave has an app as well for your phone so you can click charge card on your phone app and you can do the customer payment information here ok whether you had a tablet or phone alright we're gonna access out for now and then let's just say that they sent you a check okay or you would picked up a check from the customer location when you went in you go to record payment but the payment date so let's just say we got the payment on today and they paid five hundred dollars they gave you cash and so here you can decide where you want this payment to go so if they gave you cash on hand which means that you just have it whether it's in your possession whether you have a signature office etcetera you put cash on hand or you can create a new account and so on the chart of accounts since we forgot to add our bank account information we can add it here okay and so if you go to assets cash and bank so you would go under this section and cash in bank and click add new account so you notice they took us back to our chart of accounts and we'll just say and then we'll just click save on that now we're exes out once we enter that go back here and notice it's still not showing just yet so what we're going to have to do is cancel this refresh the screen and now we can go to record payment and you'll notice the account now is showing let's just say they gave you cash when you own the premises of the customer and then when you left straight from the customer you went straight to the bank and deposit it there's money okay and then we'll just say payment method was cash any memos are notes we don't need any click Submit and then you can send the receipt via email you notice they generated a pre-populated message for you or you can edit it if you want to put in the person's email here and you can also copy yourself on the email alright but you can exit out and notice down when you come down it shows that the amount due is zero your invoice has been paid in full it shows the data that was paid and then here's a copy of what your invoice look like when you send it to the customer or printed it out okay and now you can either create another invoice you can duplicate that invoice or you can make it a recurring invoice so that way you can send this same invoice every single month on a scheduled date okay so if you want the same invoice with the same as that charges to be sent every month on the first you can set that up by clicking make recurring okay now if we go back to our dashboard you'll notice that we now have income all right so it shows that we have a $500 income for inflow of cash okay you see the blue and every time you of course transactions you'll notice your account starting to change okay you'll notice your cash flow chart here will start to change as you enter transactions and you can just keep scrolling down to see other reports as well but we'll get to reports in a minute now let's go back to the invoice section for a minute and click on all and voices now notice here they're giving you a overview of your invoices so notice you have zero do zero coming within 30 days and then notice that the average time to get paid is negative 24 days okay because then invoices actually do one watch a third but we receive the payment today so therefore you're getting paid ahead of time right now let's just go click on this for a minute click on paid and let's just remove the payment and I'll show you something so they'll go to remove payment and you'll see a mountain dew it's $500 all right now I'd love to go back to the dashboard with the invoice not paid and now notice your cash flow income is zero okay because you haven't received that money yet so you've created the invoice you have a customer but it's not recorded yet therefore it's not reflecting on your cash flow statement yet all right all right now let's go over how to enter different transactions