Establishing secure connection…Loading editor…Preparing document…

ACF Performance Progress Report

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

ACF PERFORMANCE PROGRESS REPORT

ACF-OGM SF-PPR Cover Page

Administration for Children and Families
U.S. Department of Health and Human Services

Page of Pages

1. Federal Agency and Organization Element to Which Report is Submitted

2. Federal Grant or Other Identifying Number Assigned by Federal Agency

3a. DUNS

3b. EIN

4. Recipient Organization (Name and complete address including zip code)

5. Recipient Identifying Number or Account Number

8. Final Report?

6. Project/Grant Period

7. Reporting Period End Date

9. Report Frequency

10. Performance Narrative

Leave this space blank and attach a performance narrative that responds to questions in Form ACF-OGM SF-PPR Attachment B

11. Other Attachments (Attach other documents as needed or as instructed by the awarding Federal Agency)

12. Certification: I certify to the best of my knowledge and belief that this report is correct and complete for performance of activities for the purposes set forth in the award documents.

12a. Typed or Printed Name and Title of Authorized Certifying Official

12b. Signature of Authorized Certifying Official

12c. Telephone (area code-number-extension)

12d. Email Address

12e. Date Report Submitted

13. Agency use only

ACF PERFORMANCE PROGRESS REPORT

ACF-OGM SF-PPR Program Indicators – Attachment B

Administration for Children and Families
U.S. Department of Health and Human Services

1. Federal Agency and Organization Element to Which Report is Submitted

2. Federal Grant or Other Identifying Number Assigned by Federal Agency

Page

of Page

3a. DUNS

3b. EIN

Program Indicators
(1) Item (2) Activity Description (3) Indicator (4) Explanation
B-01 Major activities and accomplishments during this period Leave Blank
B-02 Problems Leave Blank
B-03 Significant findings and events Leave Blank
B-04 Dissemination activities Leave Blank
B-05 Other Activities Leave Blank
B-06 Activities planned for next reporting period Leave Blank

Schedule

Submit the original progress report to the Office of Grants Management, Division of Discretionary Grants, and a copy to the Program Office. Reports are due 30 days after the end of the second and fourth quarters of the budget period (every six months), unless otherwise noted in the award documents.

A FINAL PERFORMANCE REPORT (PPR) IS DUE 90 DAYS AFTER THE PROJECT PERIOD END DATE.

Item Data Elements Instructions
1 Awarding Federal agency and Organizational Element to Which Report is Submitted Enter the name of the awarding Federal agency and organizational element identified in the award document or otherwise instructed by the agency. The organizational element is a sub-agency within an awarding Federal agency.
2 Federal Grant or Other Identifying Number Assigned by the awarding Federal agency Enter the grant/award number contained in the award document.
3a DUNS Number Enter the recipient organization's Data Universal Numbering System (DUNS) number or Central Contract Registry extended DUNS number.
3b EIN Enter the recipient organization's Employer Identification Number (EIN) provided by the Internal Revenue Service.
4 Reporting Period End Date Enter the ending date of the reporting period. For quarterly, semi-annual, and annual reports, the following calendar quarter reporting period end dates shall be used: 3/31; 6/30; 9/30 and or 12/31. For final PPRs, the reporting period end date shall be the end date of the project/grant period. The frequency of required reporting is usually established in the award document.
Program Indicators
B-01(4) Major activities and accomplishments during this period Recommend use of project task charts from approved grant application and/or project work plan with this section. Describe any draft/final products in this section. Use additional pages if needed.
B-02(4) Problems Describe any deviations or departures from the original project plan including actual/anticipated slippage in task completion dates, and special problems encountered or expected. Use this report section to advise Project Officer and Grants Management Specialist of assistance needs. Use additional pages if needed.
B-03(4) Significant findings and events (To be noted by project officer, or reported to regions, States, other agencies, Program Director/Commissioner, Assistant Secretary, Secretary, etc.) Use additional pages if needed.
B-04(4) Dissemination activities Briefly describe project related inquiries and information dissemination activities carried out over the reporting period. Itemize and include a copy of any newspaper, newsletter, magazine articles or other published materials considered relevant to project activities, or used for project information or public relations purposes. Use additional pages if needed.
B-05(4) Other Activities Briefly describe. Use additional pages if needed.
B-06(4) Activities planned for next reporting period Briefly describe. Use additional pages if needed.

Paperwork Burden Statement

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 0970-0334, which expires on 10/31/2012. The time required to complete this information collection is estimated to average three (3) hours per response, including the time to review the instructions, search existing data resources, gather the data needed, and complete and review the information collection. If you have suggestions about the accuracy of the estimate, we would be happy to hear from you. You can email us at infocollection@acf.hhs.gov.

Enter text✕
Prepare your document for signing right on this page
  • 01 Edit the text and complete the fields
  • 02 Click Sign Now and on the next screen add recipients and signature fields in SignNow
  • 03 Start your free trial to sign and send your doc
Sign Now

What the ACF Performance Progress Report Is

The ACF Performance Progress Report is a standardized federal report used by Administration for Children and Families grantees to document program activity, outcomes, and resource use for a defined reporting period. It combines quantitative performance measures, narrative progress updates, participant counts, and a financial summary to support oversight, program monitoring, and future funding decisions. The report is submitted under the grant award terms and is used by ACF program staff to assess compliance with performance targets, follow up on corrective actions, and compile program-level statistics across funded projects.

Why this report matters for grant compliance

Completing the ACF Performance Progress Report accurately is essential to meet grant terms, maintain funding eligibility, and demonstrate program impact. It provides ACF with the evidence needed for monitoring, technical assistance, and policy decisions while documenting use of federal funds and participant outcomes.

Why this report matters for grant compliance

Who completes and relies on the report

Typical users prepare or review the report at the program and grant management level.

  • Grantee Program Managers and Data Staff — Prepare indicator data, narrative updates, and financial reconciliations.
  • Finance and Grants Administrators — Verify expenditure summaries, match costs to budget lines, and confirm allowable costs.
  • ACF Program Officers and Monitors — Review submissions, request clarifications, and document oversight actions.

Multiple internal stakeholders usually collaborate to gather the information required for a complete, defensible submission.

Core sections included in a professional report

A well-prepared ACF Performance Progress Report contains distinct sections for identifying information, performance metrics, narrative context, financial summaries, data quality controls, and signatory approval.

Cover Information

Grant name, award number, grantee organization, reporting period, and contact details so ACF can link the submission to the correct award and staff.

Performance Indicators

Quantitative measures tied to the approved work plan such as outputs and outcomes, with numerator/denominator definitions and any disaggregation used.

Narrative Progress

Short descriptive updates that explain program activities, challenges, notable successes, deviations from plan, and planned corrective steps.

Financial Summary

Expenditure totals by budget category, obligation and burn-rate details, and notes on cost allowability and matches to budget lines.

Data Quality Assurance

Documentation of methods used to validate reported figures, data sources, sampling notes, and any adjustments applied before submission.

Authorized Signature

Name, title, signature and date of the grantee official certifying the report is accurate and complete under the award terms.

Security and compliance considerations

Encryption: TLS 1.2/1.3; AES-256 at rest
Access Controls: Role-based access; multi-factor options
Audit Trail: Timestamps, IP, signer attribution
Sensitive Data: Protect PII/PHI per award rules
E-signature Law: ESIGN and UETA recognized
Retention: Follow grant recordkeeping rules

Step-by-step: complete and submit the report

Follow this sequence to collect, verify, and deliver a compliant report.

  • 01
    Gather Data: Collect source files, attendance logs, and financial records.
  • 02
    Populate Fields: Enter measures, narratives, and expenditures into the template.
  • 03
    Review and QA: Reconcile numbers and document data validation steps.
  • 04
    Submit: Send via the designated ACF channel or to the assigned program officer.

How to adapt the report for online filing

Configure your digital workflow to reduce manual entry and improve traceability before you submit to ACF.

Field Configuration
Document Upload Accept PDF or DOCX; enable version control and attachments.
Conditional Sections Show narrative fields only when selected indicators apply.
Auto-populate Pull grant metadata from your award management system.
Authentication Use email or stronger signer verification per policy.

Where to send or file the completed report

Confirm the submission method specified in your award terms before sending the final report.

  • ACF Online Portal: Use the portal or system specified in the grant award when available.
  • Program Officer Email: Send to the assigned ACF program officer if award terms permit email submissions.
  • Grantee Records: Store a signed copy in your internal grant files for audit purposes.
  • Third-Party Filing: If a central grants management system is used, follow that system's upload rules.

Digital submission and signature requirements

Confirm platform capabilities before relying on an electronic workflow for submission and signature capture.

  • File Formats: PDF and DOCX supported
  • Authentication Options: Email, SMS, or stronger
  • Integrations: Connect to grant systems

Ensure the platform you use preserves an audit trail, secures data with TLS/AES encryption, and supports record export for long-term retention.

Typical reporting timing and deadlines

Reporting frequency and due dates are set in the grant award; confirm the schedule well before each period end.

Reporting Frequency:

Quarterly or annually per award; follow the grant agreement.

Standard Due Date:

Often due within 30 days after the reporting period unless award terms specify otherwise.

Annual Summary:

Some awards require an additional annual performance narrative or synthesis report.

Extensions:

Request formal extensions from the program officer in writing when needed.

Corrections:

Submit timely amendments if errors are discovered post-submission.

Key milestones in the reporting cycle

A sequence of internal milestones helps ensure timely, accurate submissions and readiness for ACF review.

01

Data Collection

Compile source documents and extract required indicators.

02

Internal Reconciliation

Match financial figures to accounting records.

03

Signatory Approval

Authorized official certifies the completed report.

04

Final Submission

Transmit the report through the specified ACF channel.

Common pitfalls to avoid

  • Reporting inconsistent participant definitions across periods leads to incomprehensible trend data and may trigger reviewer questions.
  • Missing or incorrect award identifiers (grant number) can delay processing and misroute the submission within ACF systems.
  • Failing to reconcile expenditures to the financial system increases risk of audit findings and required corrective actions.
  • Submitting unsigned or uncertified reports can render the submission noncompliant with award certification requirements.

Consequences of inaccurate or late reports

Funding Withhold: May occur
Repayment: Potential requirement
Audit Findings: Documented deficiencies
Corrective Action: Increased oversight
Legal Risk: Noncompliance exposures
Reputational Harm: Program credibility affected

Comparison of eSignature pricing and key features

Use this vendor comparison to evaluate typical pricing and feature availability for eSignature solutions commonly used to sign and submit performance reports.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about submission and signatures

Answers to common questions about e-signing, authority to sign, retention, and correcting submitted ACF Performance Progress Reports.


Need help? Contact support

Explore Templates

Contractor Owner Agreement Request for Change of Beneficiary of Life Insurance Policy Cleaning Agreement License Agreement
be ready to get more
Join over 28 million airSlate SignNow users
Sign Now
Company
Forms
Pricing
Resources
Knowledge base
Other Products
© 2026 airSlate Inc. All rights reserved.