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Affidavits State Bar of Michigan

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SWORN STATEMENT--CORPORATION

State of Michigan

County of

as representative of

a(n)

corporation, being duly sworn, states the following:

is the (contractor) (subcontractor) for an improvement to the following real property in County, Michigan, described as follows:

[Insert Legal Description]

The following is a statement of each subcontractor, supplier and laborer, for whom payment of wages or fringe benefits and withholdings is due but unpaid, with whom the (contractor) (subcontractor) has (contracted) (subcontracted) for performance under the contract with the owner or lessee, and the amounts due to the persons as of the date of this statement are correctly and fully set forth opposite their names:

Name, Address and Phone Number of Subcontractor, Supplier, or Laborer Type of Improvement Furnished Total Contract Price Amount Already Paid Amount Currently Owing Balance to Complete (optional) Amount of Laborer Wages Due but Unpaid Amount of Laborer Fringe Benefits and Withholdings Due but Unpaid
Totals:

(Some columns may not be applicable to all persons listed)

The contractor has not procured material from, or subcontracted with, any person other than those set forth and owes no money for the improvement other than the sums set forth. *

I make this statement as the (contractor) (subcontractor) or as of the (contractor) (subcontractor) to represent to the owner or lessee of the property and his or her agents that the property is free from claims of construction liens, or the possibility of construction liens, except as specifically set forth in this statement and except for claims of construction liens by laborers that may be provided under Section 109 of the Construction Lien Act, 1980 PA 497, MCL 570.1109

WARNING TO OWNER OR LESSEE: AN OWNER OR LESSEE OF THE PROPERTY MAY NOT RELY ON THIS SWORN STATEMENT TO AVOID THE CLAIM OF A SUBCONTRACTOR, SUPPLIER, OR LABORER WHO HAS PROVIDED A NOTICE OF FURNISHING OR A LABORER WHO MAY PROVIDE A NOTICE OF FURNISHING UNDER SECTION 109 OF THE CONSTRUCTION LIEN ACT, 1980 PA 497, MCL 570.1109 TO THE DESIGNEE OR TO THE OWNER OR LESSEE IF THE DESIGNEE IS NOT NAMED OR HAS DIED.

IF THIS SWORN STATEMENT IS IN REGARD TO A RESIDENTIAL STRUCTURE, ON RECEIPT OF THIS SWORN STATEMENT, THE OWNER OR LESSEE, OR THE OWNER'S OR LESSEE'S DESIGNEE MUST GIVE NOTICE OF ITS RECEIPT, EITHER IN WRITING, OR BY TELEPHONE, OR PERSONALLY, TO EACH SUBCONTRACTOR, SUPPLIER, AND LABORER WHO HAS PROVIDED A NOTICE OF FURNISHING UNDER SECTION 109 OR, IF A NOTICE OF FURNISHING IS EXCUSED UNDER SECTION 108 OR 108A, TO EACH SUBCONTRACTOR, SUPPLIER, AND LABORER NAMED IN THE SWORN STATEMENT. IF A SUBCONTRACTOR, SUPPLIER WHO HAS PROVIDED A NOTICE OF FURNISHING OR WHO IS NAMED IN THE SWORN STATEMENT MAKES A REQUEST, THE OWNER, LESSEE, OR DESIGNEE SHALL PROVIDE THE REQUESTER A COPY OF THE SWORN STATEMENT WITHIN 10 BUSINESS DAYS AFTER RECEIVING THE REQUEST.

Deponent

Type or Print Name

Title

Corporation

WARNING TO DEPONDENT: A PERSON WHO GIVES A FALSE SWORN STATEMENT WITH INTENT TO DEFRAUD IS SUBJECT TO CRIMINAL PENALTIES AS PROVIDED IN SECTION 110 OF THE CONSTRUCTION LIEN ACT, 1980 PA 497, MCL 570.1110.

Subscribed and sworn to by before me on the day of

Signature:

Printed Name:

Notary public, State of Michigan, County of

My commission expires

*Materials furnished by a contractor or a subcontractor out of his or her own inventory, and which has not been purchased specifically for the purpose of performing the contract, need not be listed.

Enter text

What the Affidavits State Bar of Michigan Is

The Affidavits State Bar of Michigan is a sworn written statement tailored for use in matters handled by or submitted to the State Bar of Michigan, including disciplinary complaints, membership records, admissions, and administrative proceedings. It records facts the declarant attests to under oath or affirmation, typically includes an identification block, a clear statement of facts, signature and date fields, and a notary acknowledgement where required. When executed properly it becomes a formal record that parties and the Bar may rely on for investigative or adjudicative purposes.

Why a Proper Affidavit Matters

A correctly completed affidavit creates a sworn, dated record that establishes facts for investigations, hearings, or licensing matters, reducing ambiguity and providing probative evidence in administrative and legal processes.

Why a Proper Affidavit Matters

Who Typically Prepares and Signs These Affidavits

The form is used by individuals and organizations that must create an auditable sworn record for Bar processes.

  • Michigan-licensed attorneys or applicants providing sworn statements about conduct, credentials, or case facts.
  • Law firms and in-house counsel compiling witness statements or attestations during investigations.
  • Notaries, witnesses, and clerks who notarize, attest, or file the affidavit with the Bar or tribunals.

Representative Signers and Preparers

Managing Partner

A managing partner at a firm may draft or approve affidavits related to client matters or internal investigations, ensuring the statement aligns with firm records and is notarized before submission to the Bar.

Solo Practitioner

A solo practitioner completing an affidavit for admission or disciplinary response uses the form to present facts, attaches supporting exhibits, and signs before a notary to meet procedural requirements.

Security and Compliance Elements to Include

Encryption: TLS 1.2/1.3 in transit
Data at Rest: AES-256 encrypted storage
Audit Trail: Timestamped signing events
Access Controls: Role-based permissions
HIPAA Support: BAA available if PHI present
Regulatory Certs: SOC 2 Type II, ISO 27001

Common Risks and Consequences

Perjury Risk: False statements can lead to charges
Notarization Omission: May render affidavit inadmissible
Incorrect Signer: Invalidates attribution of statement
Missing Exhibits: Weakens evidentiary value
Privacy Breach: Exposes sensitive data without safeguards
Statute Limitations: Impacts timeliness and enforceability

Common Preparation Mistakes to Avoid

  • Using inconsistent or informal names that do not match government ID or Bar records, creating identity or attribution disputes.
  • Failing to attach referenced exhibits or labeling attachments unclearly, which causes delays or evidentiary objections.
  • Leaving signature or notary blocks unsigned or dated improperly, sometimes voiding the entire affidavit for submission.
  • Relying on ambiguous phrasing or hearsay instead of direct factual statements from personal knowledge, undermining credibility.

Step-by-Step: Completing the Affidavit

Follow these sequential steps to prepare, sign, notarize, and submit an affidavit intended for State Bar use.

  • 01
    Collect facts: Assemble personal-knowledge statements and supporting exhibits.
  • 02
    Complete header: Enter case name, file number, and party details accurately.
  • 03
    Sign and date: Sign in presence of a notary or follow RON procedures if allowed.
  • 04
    File or serve: Submit with required cover letter or Bar filing instructions.

Typical eSubmission and Signing Flow

A common online workflow simplifies execution while preserving legal validity and auditability for State Bar filings.

  • Upload Document: Upload the affidavit PDF and attach exhibits.
  • Place Fields: Insert signature, date, and notary fields on the document.
  • Authenticate Signer: Use email, SMS code, or stronger authentication as required.
  • Capture Audit Trail: Record timestamps, IP, and action history for verification.

Recommended Digital Workflow Settings

Configure these settings to reduce friction and ensure records are admissible and auditable.

Field Configuration
Authentication Method Email link, SMS code, or KBA for higher assurance
Notary Mode In-person or RON session depending on state rules
Retention Setting Enable immutable audit trail and PDF archival
Routing Order Specify signer and notary sequence to prevent errors

Technical Considerations for eSigning and Storage

Confirm the chosen platform can produce a tamper-evident signed PDF with an audit trail and that it supports any notary recording or retention needed for your jurisdiction.

  • Integrations: Salesforce, NetSuite, Microsoft 365
  • Supported Formats: PDF, DOCX, and exported signed PDF/A
  • Authentication Options: Email, SMS, KBA, SSO/SAML

eSignature Pricing and Feature Snapshot

Compare starting prices and key capability markers across common eSignature vendors; signNow appears first by design for parity evaluation.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-World Examples of Affidavit Use

These brief case snapshots illustrate how sworn affidavits are used in practice by organizations and practitioners.

Optica Ventures LLC

An operations team needed an easy execution flow for client attestations

  • platform selection reduced friction for remote signers
  • The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

Martin Properties

A small property firm required mobile signing for witness statements

  • mobile-first signing avoided scheduling delays
  • I can process and execute all of these documents online with 100% compliance and built-in security.

Practical Tips for Accurate and Efficient Affidavits

Adopt these practices to reduce rework and increase the affidavit's usefulness in Bar proceedings.

Use consistent legal names
Always use the full legal name as shown on government-issued ID and Bar records; inconsistency triggers verification requests and can delay processing or question the oath's validity.
Attach and label exhibits
Number and tab any supporting exhibits, reference them directly in the affidavit paragraphs, and ensure each attachment is signed or certified as required to preserve evidentiary value.
Confirm notarization method
Verify whether Michigan or the receiving jurisdiction accepts remote online notarization (RON) and, if used, ensure audio-video recording and identity-proofing meet state requirements.
Retain a certified copy
Keep a signed PDF with a tamper-evident audit trail and a physical copy where required; archived originals simplify future verification or litigation needs.

FAQs: Troubleshooting Affidavit Execution and Submission

Answers to common questions about validity, notarization, eSigning, and what to do if you encounter problems.


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