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Agreement for Sale of Goods

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Agreement for Sale of Goods on an Ongoing Basis

Sales Agreement made on the , between

a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as (Buyer), and

, a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Seller.

Whereas, the parties contemplate that Buyer will purchase from Seller and Seller will sell to Buyer the product defined in Section 1 below (hereinafter call Product) on an ongoing basis; and

Whereas, to avoid having to resolve questions of conflicting terms and conditions on purchase orders and purchase order acknowledgments each time Buyer places an order with Seller, the parties are willing to enter into an Agreement that sets forth the terms and conditions that will govern all such transactions between them;

Now, therefore, for and in consideration of the mutual covenants contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Definition of Product

The term Product means those items for which Buyer issues to Seller a Purchase Order during the term of this Agreement.

2. Issuance of Purchase Orders

Buyer may issue Purchase Orders to Seller from time to time. Each Purchase Order shall contain a description of the products ordered, the quantities and prices, the shipment schedule, the terms and place of delivery, and the following notation: This order is issued pursuant and subject to Agreement No. between Seller and Buyer. Every Purchase Order issued by Buyer to Seller following the date of this Agreement and bearing such a notation shall be governed by and be deemed to include the provisions of this Agreement.

3. Term

The term of this Agreement for purposes of Purchase Order placement shall commence on the date of this Agreement stated above and continue for a subsequent period of months. This Agreement shall be renewed automatically for similar -month periods unless either party, at least days prior to the end of any such -month period, gives the other party written notice of its intent not to so renew.

4. Cancellation for Cause

Either party may cancel this Agreement if the other party is in default of any of the material provisions of this Agreement or is in default under any order, and such default is not cured within days of receipt by the other party of written notice from the party giving notice specifying the nature of the default and corrective action that may be taken, if any.

5. Termination

A. Buyer may terminate work under a Purchase Order in whole or in part at any time by written notice to Seller that states the extent and effective date of the termination.

B. If, within a reasonable length of time, the parties cannot agree on the amount of fair compensation to Seller for the termination, Buyer, in addition to making prompt payment of amounts due for material delivered or services performed prior to the effective date of termination, will pay to Seller the following amounts without duplication: (1) the contract price for all material and services that have been completed in accordance with the Purchase Order and not paid for; (2) the actual costs incurred by Seller that are properly allocable or apportionable under recognized commercial accounting practices to the terminated portion of the Purchase Order; and (3) the reasonable costs of Seller in making settlement under this Agreement and in protecting the property in which Buyer has or may acquire an interest.

C. With Buyer's consent and Agreement or approval, Seller may retain or sell any completed items, or any items, materials, or work in progress, the cost of which is allocable or apportionable to the Purchase Order under the immediately preceding paragraph, and will credit or pay the amounts so agreed or received, transfer title, and make delivery as Buyer directs.

6. Packing, Shipping, Pricing and Payment

A. All items shall be suitably packed, marked, and shipped as designated by Buyer or, in the absence of such a designation, in accordance with the requirements of common carriers in a manner to secure lowest transportation cost, and no additional charge shall be made to Buyer.

B. Prices for products shall be based on delivery F.O.B. Buyer's facility in , .

C. There will be no additional charges to Buyer for packing.

D. Seller will insure shipments by commercial shippers at full value plus %. Seller will not insure air freight shipments for more than the minimum coverage offered by the carrier.

E. Shipments for which Buyer is responsible for transportation charges must be properly described on the bill of lading to obtain the lowest applicable charge. The lowest valuation available must be declared when the carrier offers released valuation rates.

F. All local, state, and federal excise, sales, and use taxes, when applicable, shall be stated separately on Seller's invoices.

G. Seller's invoices shall contain the following information:

1. Buyer's Purchase Order number;

2. Part number;

3. Description of goods shipped;

4. Quantity of goods shipped; and

5. Unit price applicable to the goods.

7. Delivery

A. Seller shall expend its best efforts to conform to the mutually agreed delivery dates for products ordered pursuant to this Agreement. The mutually agreed delivery date for purposes of Purchase Orders placed pursuant to this Agreement shall be a date that allows, at the minimum, the lead time expressed in weeks after receipt of Purchase Order. In the event of failure of delivery on the delivery date, Buyer will give Seller written notice of delinquency allowing Seller a reasonable time to cure. In no event shall Seller be considered in default of its obligation under this Agreement to deliver until days after the notice.

B. Seller shall notify Buyer immediately of any circumstances that may cause a delay in delivery stating the estimated period and reasons for delay and, if requested by Buyer, shall use additional effort, including premium effort, and shall ship via air or other expedited routing to avoid or minimize delay to the maximum extent possible, all at no change in the price, and without prejudice to any of Buyer's rights or remedies.

C. In spite of any other provisions of this Agreement, if shipment cannot be or is not made within days after the date scheduled on any Purchase Order, Buyer may, upon knowledge of the fact and whether or not the delay would be excusable as provided below, terminate the Purchase Order by written notice to Seller and, in spite of any other provisions of this Agreement, the termination shall be without cost to Buyer and shall discharge all obligations and liabilities of the parties under the Purchase Order except as to products delivered previously.

8. Inspection

Seller shall inspect and test all products prior to shipment to Buyer. Notwithstanding any prior payment or inspection by Buyer, all products shall be subject to final inspection and acceptance by Buyer at Buyer's facility in , , or in accordance with quality control standards to be agreed upon by Buyer and Seller.

Final inspection and acceptance or rejection will be made by Buyer within days after receipt of products, and failure of Buyer to reject any product within days after receipt shall constitute acceptance.

Should Buyer reject any product for failure to conform to the requirements of a Purchase Order, Buyer shall notify Seller of the rejection, giving detailed reasons for the rejection. Seller shall then have the option to repair or replace the nonconforming product within days at Buyer's or Seller's facility. Rejected items to be returned to Seller shall be shipped at Seller's expense. Should Seller fail to act to correct any nonconforming product within days after notice by Buyer, then Buyer may, at Seller's risk and expense, return any nonconforming Product to Seller.

9. Inspection at Source

If a Purchase Order indicates that any Product is to be subject to inspection by Buyer or its representative at Seller's premises, Seller, without cost to Buyer, shall provide all reasonable facilities and assistance for the safety and convenience of the inspectors. At the time of inspections, Seller shall make available to the inspectors copies of all drawings, specifications, and packaging data applicable to the items. The inspection shall be deemed as preliminary only and all items shall be subject to final inspection and acceptance at Buyer's facility.

10. Excusable Delay

Neither party shall be liable to the other for damages for any delay arising out of causes beyond its reasonable control and without its fault or negligence.

11. Warranty

Seller warrants to Buyer that all products delivered under a Purchase Order shall be free from defects in materials and workmanship, that all products will conform to the requirements of the Purchase Order including, but not limited to, the applicable descriptions, specifications, and drawings that shall have been agreed to by the parties and, to the extent the items are not manufactured pursuant to detailed designs furnished by Buyer, that all items will be free from defects in design and suitable for the intended purposes. The warranty period shall extend to final acceptance by Buyer or Buyer's customer in accordance with the final acceptance test procedures as mutually agreed between Buyer and Seller, whichever occurs last.

12. Changes

A. As to any product, Buyer reserves the right at any time to make changes in:

1. Its drawings and specifications;

2. Methods of packaging and shipping;

3. Schedules;

4. Quantities; and

5. The place of delivery.

Any difference in price or time for performance resulting from the changes shall be equitably adjusted and the Purchase Order shall be modified accordingly in writing, but any claim by Seller for any adjustment must be made in writing within days of the receipt of the change orders.

B. Seller shall not initiate or make any change or modification in the performance, specification, design, materials, or components in or of the product without, in each case, having received Buyer's prior written consent to any proposed change or modification. The acceptance of any Product that has been so changed or modified without Buyer's prior written consent shall be subject to revocation and Buyer may reject the Product at any time in spite of any time limitations contained elsewhere in this Agreement.

13. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

14. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

15. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

16. Attorney’s Fees

In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

17. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

18. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

19. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

20. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

WITNESS our signatures as of the day and date first above stated.

By:

By:

Enter text✕

What an Agreement for Sale of Goods Covers

An Agreement for Sale of Goods is a written contract that records the terms under which a seller transfers ownership of tangible goods to a buyer. It identifies the parties, describes the goods and quantity, sets the price or other consideration, and specifies delivery, inspection, payment schedule, warranties, and remedies for breach. In the United States these agreements are largely interpreted under UCC Article 2 (sale of goods) and may be subject to the Statute of Frauds for transactions over $500, so a clear written record protects both parties and supports enforceability.

Why a Clear Written Sale Agreement Matters

A clear Agreement for Sale of Goods reduces disputes by allocating risk, documenting payment and delivery obligations, and creating enforceable remedies. It clarifies inspection rights, transfer of title, and warranty expectations, which simplifies performance and supports enforcement under commercial law.

Why a Clear Written Sale Agreement Matters

Who Typically Prepares and Signs These Agreements

Typical users include sellers, buyers, and advisors who need a clear transfer of goods and payment terms.

  • Small-business sellers: manufacturers or wholesalers selling inventory or equipment under defined shipment and payment terms.
  • Retailers and distributors managing purchase orders, delivery windows, and return or warranty provisions for customers.
  • Procurement teams and in-house legal counsel drafting enforceable contract language and ensuring UCC and tax compliance.

Select a template appropriate to transaction size and complexity, and involve counsel for unusual or high-value deals.

Core Sections to Include in a Professional Agreement for Sale of Goods

A complete Agreement for Sale of Goods organizes obligations, inspection and acceptance steps, transfer of title, and remedies so both parties can meet performance expectations without ambiguity.

Parties

Identify full legal names, entity types, and contact information for buyer and seller; specify authorized signatories and corporate capacity when relevant.

Goods

Provide a precise description including model numbers, serial numbers, units, weight, and quality specifications to avoid disputes over identity or condition.

Price

State the total price, per-unit price, currency, taxes, and whether price includes shipping, insurance, or other charges; define payment triggers and late fees.

Delivery

Specify delivery method, Incoterms or equivalent trade term, delivery location, title transfer point, and risk of loss allocation between parties.

Warranties

Detail seller warranties, duration, disclaimers, and warranty remedies such as repair, replacement, or refund; include inspection and rejection procedures.

Remedies

Set out available remedies for breach, limitations of liability, dispute resolution method, and whether attorney fees or specific performance are available.

Required Information: At-a-Glance

Buyer Name: Full legal name
Seller Name: Full legal name
Goods Description: Precise item details
Price: Numeric currency amount
Delivery Terms: Shipping and risk
Governing Law: Chosen state law

Step-by-Step: How to Complete the Agreement

Follow these sequential steps to assemble, review, and execute an Agreement for Sale of Goods with clear obligations and signature records.

  • 01
    Draft: Populate parties, goods, price, and delivery fields with precise language.
  • 02
    Review: Confirm quantities, inspections, taxes, and warranty clauses with finance or counsel.
  • 03
    Authorize: Obtain required corporate approvals and signatory capacity confirmations before signing.
  • 04
    Execute: Sign electronically or on paper and record audit trail or notarization if required.

Digital Signing Workflow for Sale Agreements

A standard eSigning workflow captures consent, identity, and an audit trail so the executed Agreement for Sale of Goods is reproducible and admissible.

  • Upload Document: Sender uploads the finalized contract file to the signing platform.
  • Place Fields: Add signature, date, and conditional fields where required for acceptance.
  • Authenticate Signers: Use email, SMS code, or stronger authentication as needed.
  • Complete Signing: Signers apply signatures; platform issues certificate of completion.

Typical Online Setup for an Agreement Workflow

Configure a repeatable workflow to reduce errors and enforce consistent signing order, authentication, and retention settings.

Field Configuration
Signing Order Sequential or parallel routing
Authentication Email, SMS code, or KBA
Conditional Fields Show fields based on role or answers
Retention Automatic archival and export settings

Technical Considerations for eSubmission and Distribution

Confirm export options and audit trail retention to meet internal records policies and any regulatory obligations.

  • File Formats: PDF, DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: SMS, email, or stronger

Key Dates and Timing to Include

Document essential deadlines so performance, inspection, and payment expectations are clear and enforceable.

Effective Date:

Date when obligations and warranties begin

Delivery Deadline:

Specific delivery or shipment date or window

Payment Due Date:

Date or net terms for payment; include late fee triggers

Inspection Period:

Time frame for buyer to inspect and reject goods

Retention Deadline:

Dates for records and warranty claim periods

Typical Milestones from Negotiation to Performance

Track milestone stages to measure progress and automate follow-ups for delivery, inspection, and final acceptance.

01

Negotiation Complete

Terms agreed and draft finalized for signatures

02

Execution

Agreement signed by authorized parties

03

Delivery

Goods shipped or made available to buyer

04

Acceptance

Buyer inspects and accepts or rejects goods

Common Pitfalls to Avoid When Preparing the Agreement

  • Vague goods descriptions lead to disputes; include model, serial numbers, and measurable tolerances whenever possible.
  • Omitting delivery and risk-of-loss terms creates ambiguity about who bears costs if goods are damaged in transit.
  • Failing to state payment triggers, invoices, and taxes invites late payments and potential withholding obligations.
  • Neglecting inspection windows or remedy procedures can lengthen disputes and increase return or refund incidents.

Risks and Consequences of an Incomplete or Incorrect Agreement

Statute of Frauds: Enforceability risk
Missing Signatures: May void contract
Incorrect Tax Handling: Exposure to liabilities
Ambiguous Terms: Litigation or arbitration
Warranty Omissions: Unexpected liabilities
ESIGN Noncompliance: Electronic signature disputed

Differences Between Sale Agreements and Related Contract Types

Compare commonly confused documents so you choose the right form and include the correct clauses for sale-of-goods transactions.

Document Type Sale Agreement Service Contract
Primary Focus transfer of goods performance of services
Price Structure per-unit or lump-sum hourly or milestone
Delivery Terms shipping, title, risk scheduling, milestones
Warranty Expectations product warranties service warranties

eSignature Vendor Comparison for Executing Sale Agreements

Cost and capability vary; signNow appears first for parity comparisons across common vendor features and pricing models.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial (no credit card) Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-World Examples of Using Digital Signatures on Sale Agreements

Practical examples show how organizations complete sale agreements online while preserving auditability and compliance.

Optica Ventures

The team moved from paper to digital workflows to close deals faster and reduce errors.

  • Implementation simplified customer signing across devices.
  • Brian Fitzgibbons, COO, noted that a simple, consistent interface made it easier for internal teams and external customers to complete agreements without extra training or phone calls.

Tech Data

Centralized signing improved internal turnaround for vendor sales agreements.

  • Integration with back-office systems reduced manual entry.
  • Bob Dutkowsky, CEO, reported faster internal and external service while maintaining compliance and improving speed to revenue through automated routing and templates.

Who Has Authority to Sign a Sale Agreement

Individual Seller

An individual signing in a personal capacity must use their full legal name and include a date. Signatures bind the individual to obligations such as payment or delivery and should match identification used for payment or shipping.

Corporate Officer

An authorized officer should sign on behalf of a company and include title and capacity. Corporate signers should confirm authorization via board resolution or corporate power of attorney when required.

Frequently Asked Questions About Agreements for Sale of Goods

Answers to common questions about enforceability, electronic signatures, notarization, revisions, and cancellations for sale agreements.


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