Can this be e-signed?

Yes in most states: electronic signatures meet ESIGN and UETA standards when intent, consent, attribution, and reproducible records are present. However many counties require notarization for recording or have specific forms; verify county recorder rules before filing.

Who should sign the assignment?

The assignor (certificate purchaser) must sign; the assignee typically signs an acknowledgement or acceptance if required. If the assignor is an entity, signatory authority and corporate resolution may be necessary to prove authority to assign.

Is notarization required for recording?

Notarization is often required for recordation in many counties; some jurisdictions accept RON where permitted. Check county rules; lack of required notarization can cause recording rejection or title insurer exceptions.

How do I record the assignment?

Prepare original assignment with required attachments, pay county recorder fees, and submit via the recorder’s portal or in person. Include cover sheet, indexing information, and self-addressed envelope for returned originals if required by the county.

How can clerical errors be corrected?

To correct a recorded error, prepare and record a corrective assignment or affidavit signed by the original party and notarized if needed. Errata instruments must clearly reference the original document and be indexed to the same property.

Can the assignment be revoked?

Yes if the parties agree in writing, or by operation of law where the assignor lacked authority; revocation should be documented, notarized if required, and recorded to protect subsequent title holders and notice to third parties.

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Assignment of Sheriff's Certificate

Assignment of Sheriff's Certificate

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ASSIGNMENT OF SHERIFF'S CERTIFICATE by Business Entity

(Top 3 inches reserved for recording data)

Minnesota Uniform Conveyancing Blanks

Form 60.4.5 (2011)

DEED TAX DUE: $

DATE: (month/day/year)

FOR VALUABLE CONSIDERATION,

("Assignor"),

hereby sells, assigns, and transfers to

("Assignee”), the Sheriff's Certificate of Sale, dated

(month/day/year) executed by the Sheriff of

County, Minnesota, on (month/day/year)

as Document Number (or in Book of Page ), in the

Office of the County Recorder Registrar of Titles of

(check the applicable boxes)

The real property affected by this Assignment of Sheriff's Certificate is located in County, Minnesota

and is legally described as follows:

Check here if all or part of the described real property is Registered (Torrens)

Page 1 of 2

Page 2 of 2

Minnesota Uniform Conveyancing Blanks Form 60.4.5

ASSIGNOR

By:

Its:

By:

Its:

State of Minnesota, County of

This instrument was acknowledged before me on (month/day/year) by

as

and by

as of

(Stamp)

My commission expires: (month/day/year)

THIS INSTRUMENT WAS DRAFTED BY:

FOLLOWING THE EXPIRATION OF ALL REDEMPTION RIGHTS, TAX STATEMENTS FOR THE REAL PROPERTY DESCRIBED IN THIS INSTRUMENT SHOULD BE SENT TO:

What an Assignment of Sheriff's Certificate Is and When It Arises

An Assignment of Sheriff's Certificate is a legal instrument used to transfer the purchaser’s interest in a sheriff’s sale certificate to another party. It records that the original certificate holder assigns all rights, title, and interest arising from a court-ordered sale or tax foreclosure to the assignee, including any future ability to obtain a deed after redemption periods expire. The document identifies the certificate, the sale details, consideration paid, and signatures of the parties. It is commonly used in real estate, tax lien trading, and distressed-asset transactions to document the secondary transfer of post-sale rights.

Why a Clear Assignment Matters for Post-Sale Rights

Use an Assignment of Sheriff's Certificate to document transfer of post-sale rights, establish chain of title, enable the assignee to pursue deed issuance after redemption, and create an evidentiary record for creditors or purchasers seeking clear ownership rights.

Who Commonly Prepares and Receives These Assignments

Typical users include investors, mortgage servicers, title companies, and attorneys handling post-sale transfers or tax lien portfolios.

Real estate investors acquiring post-sale interests for resale or foreclosure completion.
Title companies recording the chain of title and supporting closing work.
Lenders and servicers transferring purchased certificates or enforcing remedies in secondary market.

When parties or procedures are unclear, consult title counsel or the county recorder for local execution and recording requirements before signing.

Primary Parties and Their Roles

Assignor

The original purchaser of the sheriff’s certificate. Include full legal name, certificate number, sale date, and proof of purchase. The assignor signs to transfer all rights and confirms authority to assign; incorrect details can delay recording or title issuance.

Assignee

The party receiving rights via assignment. Provide full legal name, contact information, and mailing address for notices and future deed issuance. The assignee should verify encumbrances, redemption periods, and consult counsel prior to paying consideration or recording.

Essential Elements of a Professional Assignment of Sheriff's Certificate

Key elements create a professional Assignment of Sheriff's Certificate that supports recording, title transfer, enforceability, and clarity for future deed issuance or litigation.

Certificate ID

Reference the exact sheriff’s certificate number and related court docket; matching recorder metadata lets county staff link the assignment to the original sale, reducing the risk of administrative rejection or title ambiguity.

Legal Description

Include the full recorded legal description rather than a street address alone; use parcel identifiers where available so title searches and mapping systems accurately locate the property for deed issuance.

Consideration

State the exact payment or value transferred for the assignment; precise consideration language clarifies tax consequences, supports enforceability, and assists recorders or title underwriters assessing transaction intent.

Signatures

Provide dated signatures of assignor and assignee with printed names; include notary acknowledgement or RON certificate where statutory requirements or title insurers mandate formal authentication.

Warranties

Specify any representations, such as assignor’s authority to transfer and absence of competing claims; limited warranties are common to allocate risk between parties.

Recording Instructions

Add filing instructions, responsible party for recording fees, and the county recorder’s office name to avoid misfiling; include mailing address for returned original documents.

How to Complete and Record an Assignment — Step by Step

Follow these steps to complete and record an Assignment of Sheriff's Certificate accurately and reduce title risk.

01

Identify Certificate: Confirm certificate number, sale date, and recorder docket.
02

Prepare Assignment: Use full legal names and precise legal description.
03

Sign and Notarize: Have assignor sign; notarize if state requires.
04

Record with County: File at county recorder; include transfer fee.

Typical Workflow from Draft to Recorded Assignment

Typical workflow moves from document preparation to signing, authentication, county recording, and updating title records for the assignee.

Prepare Document: Draft assignment with precise sale and property details.
Obtain Signatures: Assignor signs; assignee acknowledges receipt.
Authenticate: Notarize or apply RON where permitted.
Record: Submit to county recorder with required fees.

Common Preparation Errors to Avoid

Mismatched names between IDs and assignment can prevent recording and trigger title exceptions during closing or insurance underwriting.
Omitting the certificate number, sale date, or legal description commonly causes acceptance delays at county recorders and confuses chain-of-title searches.
Waiting past recording or redemption deadlines may defeat the assignee’s ability to obtain a deed or enforce rights against the property.
Using vague consideration language like 'for value received' without amount can complicate tax reporting and backup withholding obligations.

Essential Data Elements to Include

Certificate ID: Unique sale certificate number or docket.

Sale Date: Date of sheriff's sale (MM/DD/YYYY).

Property Description: Legal description and street address.

Consideration: Amount paid or stated value.

Assignor Signature: Printed name, signature and date.

Assignee Information: Name, address, contact and tax ID.

Consequences of an Incorrect or Incomplete Assignment

Invalid Transfer: May be unenforceable.

Recording Rejection: County may refuse to record.

Title Objections: Clouds on title possible.

Tax Liability: Assignee may inherit tax obligations.

Redemption Periods: Missed deadlines void remedies.

Insurance Denial: Title insurers may decline coverage.

Practical Practices to Reduce Risk and Delays

Adopt consistent practices to reduce recording delays, title objections, and compliance risk when assigning sheriff’s certificates.

Confirm Recorder Requirements

Check county recorder rules for notary, witness, cover sheet, and fee requirements before preparing the assignment. County forms or recording portals often list acceptable formats; following them avoids rejection and resubmission delays.

Use Clear Consideration Language

State an explicit dollar amount or clearly described consideration. This clarity supports tax reporting obligations, helps underwriters evaluate risk, and prevents disputes about whether a transfer was gratuitous or a sale.

Preserve Audit Trail for E-Signing

If you use electronic signing, ensure the platform captures signer identity, timestamp, IP address, and a tamper-evident certificate. Maintain the audit record with the file to support ESIGN/UETA compliance and title insurer requests.

Obtain Legal and Title Review

Have counsel or a title examiner review assignments in complex matters, including multiple encumbrances, bankruptcy flags, or active litigation, to identify defects and recommend corrective steps before recording.

Key Dates and Time-Sensitive Actions to Track

Key dates include sale date, assignment effective date, county recording date, end of redemption period, and any tax reporting deadlines associated with transfer.

Prepare Immediately:

Draft assignment promptly after purchase to preserve evidence.

Record Promptly:

File with county recorder as soon as practicable.

Monitor Redemption:

Redemption periods vary; verify statute and county rules.

Request Deed:

After redemption, follow county procedure to apply for deed.

Tax Reporting:

Report consideration per IRS guidance and consult tax counsel.

Vendor Pricing and Feature Snapshot for eSignature Platforms

Vendor features and starting prices for common eSignature platforms used to sign and manage assignment documents.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varied	Varied	Varied	Varied
Bulk Send	Yes	Yes	Yes	Yes	Varied
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About Assignments of Sheriff's Certificate

Answers to common questions about executing, authenticating, recording, and challenging Assignments of Sheriff's Certificate in U.S. jurisdictions.

Need help? Contact support

Can this be e-signed?
Yes in most states: electronic signatures meet ESIGN and UETA standards when intent, consent, attribution, and reproducible records are present. However many counties require notarization for recording or have specific forms; verify county recorder rules before filing.
Who should sign the assignment?
The assignor (certificate purchaser) must sign; the assignee typically signs an acknowledgement or acceptance if required. If the assignor is an entity, signatory authority and corporate resolution may be necessary to prove authority to assign.
Is notarization required for recording?
Notarization is often required for recordation in many counties; some jurisdictions accept RON where permitted. Check county rules; lack of required notarization can cause recording rejection or title insurer exceptions.
How do I record the assignment?
Prepare original assignment with required attachments, pay county recorder fees, and submit via the recorder’s portal or in person. Include cover sheet, indexing information, and self-addressed envelope for returned originals if required by the county.
How can clerical errors be corrected?
To correct a recorded error, prepare and record a corrective assignment or affidavit signed by the original party and notarized if needed. Errata instruments must clearly reference the original document and be indexed to the same property.
Can the assignment be revoked?
Yes if the parties agree in writing, or by operation of law where the assignor lacked authority; revocation should be documented, notarized if required, and recorded to protect subsequent title holders and notice to third parties.

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