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Bill of Sale

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Contract and Bill of Sale for Designs and Artwork Sold to Production Company

Agreement made on the day of , 20 , between of , referred to herein as Artist, and , Inc., a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Company.

Whereas, Artist has prepare certain designs and artwork more specifically described in Exhibit A attached hereto and made a part hereof; and

Whereas, Company desires to purchase said artwork and designs;

Now, therefore, in consideration of the matters described above, and of the mutual benefits and obligations set forth in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

I. Drawings and Designs Furnished Pursuant to this Agreement.

Artist hereby grants and sells to Company the artwork and designs described in Exhibit A.

Said artwork and designs shall forever belong exclusively to Company, which will have all rights with respect to them, including (without limiting the generality of the foregoing) the right to use, license, sell, or otherwise dispose of the same as it shall see fit, and all video, Internet web sites, radio, television, motion picture, and reprint rights. Company shall also have the right to copyright any of the drawings, names, designs, or material, or take any other action it shall deem advisable for the purpose of protecting its rights in them.

II. Consideration

In consideration of the drawings and designs so furnished and of the other rights given, Company shall pay Artist the sum of $ .

III. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

WITNESS our signatures as of the day and date first above stated.

_____________________, INC.

By

Artist

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What a Bill of Sale Is and when it’s used

A Bill of Sale is a written record documenting the transfer of ownership of personal property from a seller to a buyer, commonly used for vehicles, boats, machinery, and household goods. It identifies the parties, describes the item, states the consideration (purchase price or other exchange), records the effective date, and may note lien status or warranties. In many jurisdictions a signed Bill of Sale supports title transfers, tax reporting, and proof of sale. While requirements vary by state and by item type, a complete, dated, and signed Bill of Sale reduces disputes and clarifies legal rights.

Why a clear Bill of Sale matters

Using a Bill of Sale documents the transaction, protects buyer and seller by recording consideration and condition, and creates a clear record for title transfers, tax reporting, and insurance claims. It reduces ambiguity and helps resolve post-sale disputes efficiently under applicable state law.

Why a clear Bill of Sale matters

Who commonly completes a Bill of Sale

Private sellers, dealerships, auction houses, lenders, and other parties use Bills of Sale to record transfers of tangible personal property.

  • Individual sellers: record sale, protect against future liability, provide buyer proof of ownership.
  • Dealers and brokers: manage inventory turnover, comply with state title reporting and tax obligations.
  • Lenders and lessors: document lien releases, collateral transfers, or repossession settlements.

Choosing the right Bill of Sale template ensures necessary details are captured for enforcement, title transfer, and recordkeeping.

Core elements to include in a professional Bill of Sale

Essential elements that make a Bill of Sale legally sound and practical for transactions across vehicle, equipment, and personal property sales.

Parties

List full legal names and contact addresses for seller and buyer. Use government names to avoid identification errors and specify business entity type if applicable to support legal standing.

Property Description

Provide make, model, year, VIN or serial number, odometer reading for vehicles, and any unique identifiers. Include accessories or attachments that transfer with the item to avoid later disputes.

Consideration

State the exact sale price in numerical and written form, or describe non-cash consideration. Note payment method and any escrow, deposit, or installment arrangements and related deadlines.

Condition & Warranties

Declare whether the sale is 'as is' or includes express warranties. Describe known defects and whether repairs, returns, or seller guarantees apply post-closing.

Liens & Title

Disclose existing liens, lender details, and lien release status. For titled goods include current title status and steps required for transfer, including any outstanding obligations.

Signatures & Date

Include signature blocks for all parties, printed names, and dates. Notarization or witness lines should be added per state or lender requirements to support legal effect.

Required information to collect on every Bill of Sale

Buyer Name: Enter buyer's full legal name
Seller Name: Enter seller's full legal name
Description: Include VIN/serial, make, model, year
Sale Price: Enter numeric and written amount
Effective Date: Enter date as MM/DD/YYYY
Signatures: All parties sign and date

Step-by-step: completing a Bill of Sale

Follow these steps to complete and exchange a Bill of Sale for a private or dealer transaction, including optional notarization and title transfer steps.

  • 01
    Prepare Document: Enter parties, description, price, date, and lien details.
  • 02
    Confirm Identity: Verify IDs and match names to avoid discrepancies.
  • 03
    Sign & Date: All parties sign in ink or via compliant e-signature.
  • 04
    Deliver & File: Provide buyer copy and follow state title filing steps.

Set up an online Bill of Sale workflow

Configuring an online Bill of Sale workflow ensures consistent data capture, signer order, and optional notarization or attachments.

Field Configuration
Signer Order Sequential or parallel signing; set primary signer first.
Authentication Email link, SMS code, or knowledge-based verification for high-risk transfers.
Notary Enable RON session or prepare printable notary block per state law.
Attachments Include title, lien releases, and maintenance records as PDF.

Typical routing for an electronic Bill of Sale

Typical routing for a Bill of Sale: prepare, sign, verify identity, then file or deliver copies as required.

  • Upload Document: Start with a completed template or custom upload.
  • Add Fields: Place signature, date, and data fields for buyer and seller.
  • Identity Check: Request ID upload or SMS authentication if needed.
  • Delivery: Send final copies to both parties and retain originals.

Technical considerations for eSubmission and eSigning

Electronic submission depends on platform support for file types, signer authentication, and audit trail retention.

  • File Formats: PDF, DOCX, and scanned images
  • Integrations: CRM, cloud storage, and accounting systems
  • Authentication: Email, SMS, KBA, or SSO options

Key timelines to track when using a Bill of Sale

Key timeline items for Bills of Sale include execution date, title transfer deadlines, tax reporting, and any lender-related remittance schedules.

Execution Date and Effective Date:

Date on document determines rights and reporting start

Title Transfer Filing Deadline:

Follow state DMV timelines, often required within 30 days

Tax Reporting to Authorities:

Report sale for sales tax or personal property tax where applicable

Notary or Witness Deadlines:

Some states require notarization at signing or within specified period

Record Retention Start:

Retention period begins at execution or when recorded with agency

Common mistakes to avoid

  • Incomplete identification details lead to title transfer delays, mismatched names trigger DMV or lender rejections, and missing VINs cause verification failures.
  • Using vague consideration terms like 'fair value' instead of a specific dollar amount complicates tax reporting and can invalidate certain lender or title requirements.
  • Failing to disclose liens or encumbrances may expose buyers to unexpected liabilities and sellers to legal claims for nondisclosure or fraud.
  • Relying on unsigned or electronically imprecise signatures without proper audit trails risks enforceability issues under ESIGN and state law.

Primary penalties and legal risks

Tax Assessment: Potential sales tax liability
Title Rejection: Delayed or denied transfer
Liability Claims: Buyer alleges concealment
Penalties for Fraud: Civil or criminal sanctions
Lender Action: Repossession or deficiency claims
Invalid Execution: Unenforceable without required notarization

eSignature pricing and key feature comparison for Bill of Sale workflows

Compare common eSignature plan features and starting prices for sending and signing a Bill of Sale; signNow is listed first per vendor order.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes Yes No No

Practical examples of Bill of Sale use

Short illustrative examples show how Bills of Sale are used for vehicle and equipment transfers in practical settings.

Private Vehicle Sale

A private seller used a Bill of Sale when transferring a ten-year-old sedan to avoid future liability and document payment terms.

  • Included VIN and accurate odometer reading.
  • The buyer used the signed Bill of Sale to register the vehicle at the DMV, and the seller retained a copy for tax records and proof against future claims.

Equipment Sale — Contractor

A construction contractor sold an excavator to a subcontractor and used a Bill of Sale to transfer ownership and note lien release terms.

  • Attached lien release from the original lender.
  • The document clarified payment schedule, included serial numbers and condition notes, and expedited insurance and equipment registry updates for the new owner.

FAQs and troubleshooting for Bills of Sale

Frequently asked questions address common execution, evidence, notary, tax, and signature validity issues for Bills of Sale in the United States.


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