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Cleaning Contract

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CONSTRUCTION CONTRACT

THIS CONSTRUCTION CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between , having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK: Contractor shall provide all labor and materials, and perform all work necessary for the completion of the residence, structure, or improvements as described in the drawings and specifications signed by both Owner and Contractor (“Project”) and more particularly described as

Such drawings and specifications are hereby made a part of this Contract. Drawings and specifications shall contain a scale drawing showing the shape, size, and dimensions of the construction and equipment together with a description of the work to be done, materials to be used, and the equipment to be used or installed.

2. WORK SITE: The Project shall be constructed on the property of Owner located at

and more particularly described as

(hereafter "the Work Site"). Owner hereby authorizes Contractor to commence and complete the usual and customary excavation and grading on the Work Site as may be required in the judgment of the Contractor to complete the Project. Unless called for in the drawings or specifications, no landscaping, finish grading, filling or excavation is to be performed at the Work Site by the Contractor.

3. TIME OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before .

Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

4. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. SOIL CONDITIONS: Contractor shall have no responsibility for the condition of the soils at the Work Site. Any excavation, filling or other work required by the Owner other than the usual and customary excavation and grading shall be agreed to in a Change Order for an amount in addition to the Contract Price. Contractor shall not be responsible for any damages suffered by Owner as a result of the soil conditions at the Work Site.

6. INSURANCE: Contractor shall maintain general liability, workers compensation and builder's risk insurance.

7. SURVEY AND TITLE: If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

8. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

9. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

10. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

11. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay Contractor a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

12. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent. Any such assignment shall be void and of no effect.

13. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the drawings, and the Contract shall control both. If work is displayed on the drawings but not called for in the specifications, or if the work is called for in the specifications but not displayed on the drawings, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists between the parties. This Contract may only be modified only by a written agreement signed by both parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Washington.

14. ATTORNEYS’ FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

15. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

16. WARRANTY: Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within one (1) year from the date hereof. All said defects arising after one (1) year and defects in material are not warranted by Contractor. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

OWNER:

Signature

Print Name

Date

Notes:

The following “Disclosure Statement to Customer” is required for construction contracts of $1,000 or more.

DISCLOSURE STATEMENT TO CUSTOMER

This contractor is registered with the state of Washington, registration no. , and has posted with the state a bond or deposit of for the purpose of satisfying claims against the contractor for breach of contract including negligent or improper work in the conduct of the contractor’s business. The expiration date of this contractor’s registration is .

THIS BOND OR DEPOSIT MIGHT NOT BE SUFFICIENT TO COVER A CLAIM THAT MIGHT ARISE FROM THE WORK DONE UNDER YOUR CONTRACT.

This bond or deposit is not for your exclusive use because it covers all work performed by this contractor. The bond or deposit is intended to pay valid claims up to that you and other customers, suppliers, subcontractors, or taxing authorities may have.

FOR GREATER PROTECTION YOU MAY WITHHOLD A PERCENTAGE OF YOUR CONTRACT.

You may withhold a contractually defined percentage of your construction contract as retainage for a stated period of time to provide protection to you and help insure that your project will be completed as required by your contract.

YOUR PROPERTY MAY BE LIENED.

If a supplier of materials used in your construction project or an employee or subcontractor of your contractor or subcontractors is not paid, your property may be liened to force payment and you could pay twice for the same work.

FOR ADDITIONAL PROTECTION YOU MAY REQUEST THE CONTRACTOR TO PROVIDE YOU WITH ORIGINAL “LIEN RELEASE” DOCUMENTS FROM EACH SUPPLIER OR SUBCONTRACTOR AT YOUR PROJECT.

The contractor is required to provide you with further information about lien release document if you request it. General information is also available from the state Department of Labor and Industries.

Acknowledgement of Receipt of Notice to Customer:

Dated this day of of the year .

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What a Cleaning Contract Is and why it matters

The Cleaning Contract is a written agreement that defines the scope, schedule, compensation, and responsibilities between a client and a professional cleaning provider. It sets expectations for services such as routine janitorial work, deep cleans, specialty treatments, supply provisions, and access arrangements. The contract clarifies payment terms, cancellation policies, insurance and liability allocations, equipment and material ownership, and any required background checks or certifications. Properly executed, the Cleaning Contract reduces disputes, documents consent, and creates an enforceable record of duties for both parties under applicable state and federal law.

Why a formal Cleaning Contract protects both parties

A Cleaning Contract protects both client and cleaner by setting clear deliverables, payment terms, timelines, and liability limits. It helps minimize misunderstandings, supports legal enforceability under ESIGN/UETA when signed electronically, and documents expectations for quality and dispute resolution.

Why a formal Cleaning Contract protects both parties

Who typically completes or relies on a Cleaning Contract

Typical users include residential and commercial property managers, facility managers, small business owners, and independent cleaning contractors.

  • Property managers: Contracts coordinate recurring service windows, vendor access, and responsibility for keys or codes.
  • Small business owners: Agreements define cleaning frequency, supply responsibilities, and standards for health and safety.
  • Independent cleaners: Contracts protect payment terms, scope creep limits, and insurance or liability expectations.

Use the Cleaning Contract to assign clear roles and create documentation useful for audits, insurance claims, and dispute resolution.

Representative signer roles

Facility Manager

Facility managers sign on behalf of commercial property owners to formalize recurring custodial services, define access protocols, and require proof of insurance. They typically negotiate service level agreements and reserve rights to inspect work and enforce remedies for unsatisfactory performance.

Cleaning Contractor

Independent cleaning contractors use the contract to set hourly or flat rates, specify supplied materials, limit liability, and outline cancellation policies. Clear terms help prevent late payments, define overtime rates, and document responsibilities when multiple vendors serve the same location.

Essential contract fields to include

Client Name: Full legal name as on ID
Provider Name: Business or individual legal name
Service Address: Street, city, state, ZIP
Effective Date: Enter MM/DD/YYYY format
Payment Terms: Rate, billing cycle, late fees
Insurance: General liability limits and policy number

Core components every professional Cleaning Contract should include

Primary components of a professional Cleaning Contract outline service scope, schedule, pricing, performance standards, liability allocation, and procedures for changes or termination.

Scope of Work

Describe in detail every task included and excluded, frequency of service, required supplies or equipment, and measurable standards (for example, floor mopped, trash emptied, bathrooms sanitized) to avoid ambiguity.

Schedule & Access

Specify start date, recurring days and windows, holiday exceptions, keys or security codes handling, contact for access issues, and any notices required for schedule changes.

Payment Terms

Set billing frequency, accepted payment methods, late fee rates, deposit or retainer amounts, invoicing contact, and consequences for missed payments including suspension of services or collection costs.

Liability & Insurance

Require proof of general liability insurance with specified minimum limits, name the client as additional insured where appropriate, describe who bears responsibility for damage or loss, and indemnification clauses.

Termination

Explain termination for convenience and for cause, notice periods, cure opportunities, obligations on termination including final payments, return of keys, and final inspection or handover procedures.

Dispute Resolution

Identify governing law, venue, and whether parties will use mediation, arbitration, or court litigation; include attorney fee shifts and how notices must be served for formal disputes.

Step-by-step: completing and executing a Cleaning Contract

Follow these steps to complete and execute a Cleaning Contract accurately, ensuring all parties understand scope, timing, payment, and signature requirements.

  • 01
    Prepare Details: List exact tasks, frequency, and supplies.
  • 02
    Confirm Rates: Agree on price, billing cycle, and deposits.
  • 03
    Review Terms: Check insurance, indemnity, and termination clauses.
  • 04
    Execute: All parties sign, date, and exchange copies.

How to configure an online signing workflow

Configure a digital workflow to auto-populate fields, route signers in order, and enforce authentication for a compliant, trackable Cleaning Contract signing process.

Field to Configure Name and Usage Configuration
Customer Details Field (Name, Address) Use Magic Fields to populate from CRM automatically.
Service Description Area (Scope specifics) Set as required; use checkboxes for included services.
Schedule and Access Notes Field (Date/Time) Use date picker and time ranges; conditional fields for holidays.
Signature Authentication Options (Signer verification) Require email plus SMS code or ID verification for higher assurance.

Where to send completed Cleaning Contracts

Typical routing and delivery options for completed Cleaning Contracts, including physical handover, email delivery, and electronic signing platforms with archival copies.

  • In-Person: Deliver signed originals to client or vendor office.
  • Email: Send scanned signed PDF to all parties.
  • Postal: Mail certified copies when originals required.
  • eSignature: Use compliant platform for signatures and audit trail.

Distribution channels and platform requirements

For electronic completion, verify platform security, authentication, and file format compatibility before sending the contract for signature.

  • File Types: PDF and DOCX preferred for compatibility.
  • Authentication: Email, SMS code, or KBA options.
  • Integrations: Works with CRM, storage, and accounting.

Key dates and deadlines to capture in the contract

Key dates and deadlines help avoid payment disputes, insurance lapses, and missed contract obligations effectively.

Effective Date and Term:

Specify start, renewal, and end dates.

Billing Cycle and Due Dates:

Set invoice schedule and due date terms.

Insurance Renewal Dates:

Require proof before policy expiration.

Cancellation Notice Period:

Define notice length and cure period.

Service Window Expectations:

Specify daily time windows and response times.

Common mistakes to avoid when preparing a Cleaning Contract

  • Failing to define the scope precisely leads to disputes over omitted tasks such as window cleaning, carpet shampooing, or supply replenishment.
  • Using vague payment language without billing cycles, due dates, or late fee provisions increases collection risk and client confusion.
  • Not requiring proof of insurance or certificates of liability exposes property owners to financial risk from damage or injury claims.
  • Neglecting access instructions, key handling, or security clearances can result in missed services and potential liability for unauthorized entry.

Penalties and risks from incorrect or incomplete contracts

Nonpayment: Collection actions and interest.
Property Damage: Liability claims and repair costs.
Unauthorized Access: Breach of privacy, potential legal exposure.
Insurance Lapse: Claims denied without active coverage.
Scope Creep: Unpaid extra work disputes.
Incorrect Dates: Contract unenforceable timing ambiguity.

Best practices for accurate, efficient Cleaning Contracts

Best practices reduce disputes: standardize templates, require insurance proof, use clear exhibits, and document changes in writing.

Standardize a template with clear exhibits
Maintain a standardized Cleaning Contract template with numbered exhibits for scope, pricing, and schedules. Use templates to ensure consistent risk allocation, simplify approvals, and speed contract creation while preserving room for project-specific attachments.
Require proof of insurance and indemnity clauses
Require current certificates of insurance showing specified coverage limits and additional insured endorsements where needed. Include indemnity language allocating responsibility for damage, and require notification of policy changes or cancellations within a defined timeframe.
Use clear payment and late fee formulas
Specify exact amounts, formulas for prorated charges, deposit conditions, accepted payment methods, and late fee computation. Define consequences for unpaid invoices, such as service suspension, collection costs, and interest calculated at a stated annual rate.
Document changes and approvals in writing
Require change orders for any deviation from the original scope, signed by authorized representatives. Capture approvals by email or amendment and attach to the contract to prevent disputes over verbal instructions or informal agreements.

eSignature pricing and capability snapshot — vendor comparison

Pricing and feature comparison for common eSignature vendors to consider when managing Cleaning Contract workflows and signing requirements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Real-world examples of electronic contract use

Operational examples show how electronic contracts reduce turnaround time and administrative burden for property and vendor agreements.

Martin Properties

Martin Properties shifted routine vendor agreements and maintenance contracts to electronic workflows to speed execution across multiple managed properties and reduce administrative overhead.

  • Fewer in-person signings and faster turnaround.
  • I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently.

Optica Ventures

Optica Ventures adopted electronic signing for vendor and contractor agreements to minimize delays and improve client-facing processes for service coordination.

  • Simpler process for both staff and customers.
  • Staff report the interface is simple and easy-to-use for both internal users and customers, enabling faster approvals, fewer follow-ups, and improved turnaround on vendor and contractor agreements across operations at scale.

Frequently asked questions about Cleaning Contracts and electronic signing

Answers to frequent questions about completing, signing, and enforcing Cleaning Contracts, including electronic signature legality and recordkeeping.


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