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Cleaning Services Contract

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CLEANING SERVICES CONTRACT

THIS AGREEMENT executed on this the day of , 20 , by and between (hereinafter "Employer"), and (hereinafter "Cleaning Service").

NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual promises and agreements contained herein, Employer hires Cleaning Service, and Cleaning Service agrees to work for Employer under the terms and conditions hereby agreed upon by the parties:

SECTION 1- WORK TO BE PERFORMED

1.1 Term. Employer agrees to hire Cleaning Service, to perform the services and work as stated in section 1.2 of this agreement.

1.2 Duties. Cleaning Service agrees to perform work for the Employer on the terms and conditions set forth in this agreement, as follows:

1.3 Completion Date The work to be performed shall be complete on or before the day of 20 unless extended by Employer, in his/her discretion.

1.4 Liquidated Damages. In the event the work is not performed timely as specified herein, Employer shall be entitled to deduct $ per day from the compensation due Cleaning Service as liquidated damages.

SECTION 2 - COMPENSATION

2.1 Compensation. In consideration of all services to be rendered by Cleaning Service to the Employer, the Employer shall pay to the Cleaning Service the sum of $ .

Said compensation shall be paid:

2.2 Withholding. Cleaning Service is an Independent Cleaning Service and shall be responsible for his/her own income taxes, worker’s compensation and other employment taxes.

SECTION 3 - INDEPENDENT CLEANING SERVICE STATUS

Cleaning Service acknowledges that he is an independent Cleaning Service and is not an agent, partner, joint venturer nor employee of Employer. Cleaning Service shall have no authority to bind or otherwise obligate Cleaning Service in any manner nor shall Cleaning Service represent to anyone that it has a right to do so.

SECTION 4 - REPRESENTATIONS OF WARRANTIES OF CLEANING SERVICE

4.1 Cleaning Service represents and warrants to the Employer regarding the work to be performed as follows:

4.2 Cleaning Service represents that he/she is free to enter into this Agreement, and that this engagement does not violate the terms of any agreement between Cleaning Service and any third party.

SECTION 5. INSURANCE.

Cleaning Service shall obtain and maintain in force, at its own expense, throughout the performance of its obligations under this Agreement, insurance coverage against claims, regardless of when asserted, that may arise out of, or result from, Cleaning Service's operations in connection with the services or duties described above. This insurance shall include the following coverage(s) that is(are) checked below:

Cleaning Service agrees to maintain a policy of insurance in the minimum amount of $ , including broad form contractual liability and personal injury endorsements, providing coverage against liability for bodily injury, death, and property damages for any negligent acts committed by Cleaning Service or his employees or agents during the performance of any duties under this Agreement.

(if required by state law).

for losses incurred as a result of dishonesty on the part of Cleaning Services' employees, agents or subcontractors.

SECTION 6 - MISCELLANEOUS PROVISIONS

6.1 The provisions of this Agreement shall be binding upon and for the benefit of the heirs, personal representatives, successors and assigns of the parties.

6.2 In the event of a default under this Agreement, the defaulted party shall reimburse the non-defaulting party or parties for all costs and expenses reasonably incurred by the non-defaulting party or parties in connection with the default, including without limitation, attorney's fees.

6.3 No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver.

6.4 This Agreement shall be governed by and shall be construed in accordance with the laws of the State of .

6.5 This Agreement constitutes the entire agreement between the parties pertaining to its subject matter and it supersedes all prior contemporaneous agreements, representations and understandings of the parties.

6.6 If any provision of this Agreement is held unenforceable, then such provision will be modified to reflect the parties' intention. All remaining provisions of this Agreement shall remain in full force and effect.

6.7 Cleaning Service agrees to indemnify, defend, and hold Employer and his/her/their successors, officers, directors, agents and employees harmless from any and all actions, causes of action, claims, demands, cost, liabilities, expenses and damages (including attorneys' fees) arising out of, or in connection with any breach of this Agreement by Cleaning Service.

6.8 Employer may terminate this Agreement at any time by providing days’ written notice to Cleaning Service.

6.9 Cleaning Service shall not assign any of his/her rights under this agreement, or delegate the performance of any of his/her duties hereunder, without the express written prior consent of Employer.

WITNESS OUR SIGNATURES, this the day of , 20 .

EMPLOYER

CLEANING SERVICE

Enter text✕

What a Cleaning Services Contract Covers

A Cleaning Services Contract is a written agreement that defines the relationship between a cleaning provider and a client, specifying scope of work, frequency, supplies, access, payment, and liability. It records responsibilities for equipment and supplies, insurance requirements, confidentiality clauses if needed, termination rights, and dispute-resolution methods. The document sets measurable performance expectations and invoicing rules so both parties can track compliance. When executed by authorized signatories, the contract creates enforceable obligations under state contract law and is compatible with U.S. electronic signature statutes when signed electronically.

Why a Formal Contract Matters for Cleaning Services

A clear Cleaning Services Contract reduces misunderstandings, documents risk allocation, and sets objective performance standards and remedies for nonperformance.

Why a Formal Contract Matters for Cleaning Services

Who Typically Uses a Cleaning Services Contract

Common users include cleaning companies, property managers, facility managers, and homeowners who engage professional cleaning services.

  • Commercial cleaning firms managing recurring contracts, multiple crews, and client SLAs.
  • Property managers hiring vendors for apartment complexes, retail centers, or office buildings.
  • Healthcare and daycare operators requiring scheduled cleaning, sanitization, and infection-control provisions.

Choose contract terms to match the scale of work, regulatory needs, and the parties' risk preferences.

Stepwise process to complete and sign the contract

Follow these steps to complete and execute a Cleaning Services Contract accurately and efficiently online.

  • 01
    Prepare Details: Confirm scope, schedule, supplies, and pricing before drafting.
  • 02
    Identify Parties: Enter full legal names and contact information for each party.
  • 03
    Set Terms: Specify payment, termination, liability, and renewal provisions clearly.
  • 04
    Sign & Archive: Obtain signatures, record dates, and store executed copies securely.

Core contract elements to include

Essential contract elements ensure clear expectations, protect parties, and provide measurable remedies for breach or nonperformance.

Scope of Work

Describe specific cleaning tasks, areas, exclusions, and performance standards. Include measurable metrics such as checklists or acceptance criteria to reduce subjective disputes and enable objective inspections.

Payment Terms

Set rates, deposit requirements, invoicing intervals, late fees, and accepted payment methods. State consequences for late payment and procedures for disputed invoices to preserve cashflow predictability.

Schedule & Access

Identify service days, expected arrival windows, access arrangements, site policies, and after-hours protocols. Clarify responsibilities for keys, escorts, and site-specific security procedures.

Supplies & Equipment

Specify which party supplies materials and equipment, ownership of tools, standards for approved chemicals, and procedures for replacement or damage claims to avoid cost disputes.

Insurance & Indemnity

Require proof of insurance with minimum limits, state indemnity obligations, and any caps on liability. Include workers' compensation and general liability requirements where applicable.

Termination & Remedies

Define notice periods, cure rights, termination for cause or convenience, refund and final billing rules, and dispute-resolution methods such as mediation or arbitration.

Key security, compliance, and file requirements

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Complete timestamp, IP, and action log
HIPAA: Supported with Business Associate Agreement required
ESIGN/UETA: Electronically binding under federal and state law
Authentication: Email, SMS, or advanced signer verification
Document Formats: PDF, DOCX, HTML supported

Common risks and legal consequences

Payment Defaults: Supplier may stop services
Wrong TIN: Backup withholding 24%
No Insurance: Liability exposure to client
Unauthorized Access: Security breach risk
Improper Termination: Contract damages claim
Missing Signatures: Enforceability challenges

Frequent preparation errors to avoid

  • Vague service descriptions that omit exclusions or frequency lead to repeated disputes over what work is included and when.
  • Using informal or trade names rather than legal entity names creates issues for enforcement and tax reporting.
  • Failing to specify payment timing, late fees, or invoice procedures causes collection delays and disagreements.
  • Overlooking insurance, bonding, or worker classification exposes clients to wage claims or liability for injuries.

Configure an online signing workflow for this contract

Configure your online workflow to match contract complexity, authentication needs, and notification preferences before sending for signature.

Field Configuration
eSignature Provider signNow Business or Enterprise
Authentication Level Email link or SMS code; add KBA if needed
Template Reuse Save as template to reuse across clients
Bulk Send Use Business Premium for batch delivery

Where to send or file the executed contract

Typical routing options for executed Cleaning Services Contracts include direct email, client portal uploads, and integration with accounting or property management systems.

  • Email to Parties: Send executed PDF copies to all signers and billing contacts.
  • Upload to CRM: Attach signed agreement to customer record in Salesforce or NetSuite.
  • Accounting Systems: Forward invoice and agreement to QuickBooks or ERP for processing.
  • Client Portal: Provide downloadable copy through a secure client portal or file share.

Platform capabilities to verify before e-signing

Ensure your signing platform supports required authentication, audit trails, and acceptable file formats before sending a Cleaning Services Contract for e-signature.

  • Integrations: Salesforce, NetSuite, Google Workspace integrations available
  • File Types: PDF and DOCX supported
  • Authentication: Email, SMS, or two-factor methods

Key dates and notice periods to include

Key timing items for Cleaning Services Contracts include effective dates, invoicing schedules, cancellation notices, and renewal deadlines to avoid disputes.

Effective Date:

Enter as MM/DD/YYYY; triggers obligations.

Invoice Due Date:

Specify net terms (e.g., Net 30) and late fees.

Cancellation Notice:

Require written notice; typical 14–30 days.

Renewal Window:

Automatic renewal unless notice given within specified period.

Service Start:

Confirm start after insurance and initial payment received.

Real-world examples of online contract use

Practical examples show how organizations streamline cleaning agreements and approvals with electronic processes.

Martin Properties — Tim Martin

Tim Martin moved property management agreements to online signing to reduce in-person handoffs and speed processing.

  • Faster execution on mobile reduces turnaround from days to hours.
  • By processing cleaning and maintenance agreements online, the team can maintain 100% compliance, retain audit trails for each property, and reduce administrative bottlenecks across multiple locations.

Fertility Centers — John Butler

John Butler used digital workflows for operational documents including service contracts to ensure consistency and security.

  • Simplified mobile signing for staff and vendors.
  • Implementing online contract execution allowed centralized storage of vendor agreements, clearer insurance verification, and quicker resolution of billing and performance issues without relying on paper trails.

eSignature pricing and feature comparison for contract execution

Compare common vendor starting prices and core capabilities relevant to executing Cleaning Services Contracts; signNow is listed first per vendor ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap None 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about Cleaning Services Contracts

Answers to common questions on signing, enforceability, notarization, and recordkeeping when using electronic workflows.


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