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Clerk's Revocation of Surety Bond

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CLERK'S REVOCATION OF SURETY

State of Alabama

Unified Judicial System

Form CR-23 Rev.7/2000

IN THE COURT OF ALABAMA
v.
And

WHEREAS, in the above-styled case, a conditional forfeiture order was made final and because there has been no further action or request filed with the court; no appeal is pending in this case; no application has been made to the board of Pardons and Paroles to remit the forfeiture; and the court has no knowledge of any other litigation filed by the surety with the court within 30 days of entry of the final forfeiture order, I hereby revoke the authority of the surety and refuse to accept and approve any bonds from the surety.

Clerk of Court

RETURN ON SERVICE

Return receipt of certified mail served on surety, received in this
office on (date)
I certify that I personally delivered a copy of the Clerk's Revocation of Surety to
surety, on (date).

By:

Server's Signature

*** NOTICE ***

This form is not to be used for any professional bail company or professional surety company as defined in Section 15-13-101, Ala. Code 1975.

Section 15-13-141, Ala. Code 1975

Original - Court Record Copy - Sheriff Copy- Surety
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What the Clerk's Revocation of Surety Bond Is and when it applies

A Clerk's Revocation of Surety Bond is a formal court-clerk entry or filed document that cancels or annuls a previously recorded surety bond associated with a case, permit, or obligation. It records that the clerk has accepted grounds for revocation — for example, bond expiration, court order, surety release, or failure of the principal — and notifies interested parties that the bond no longer provides coverage. This document typically identifies the original bond, the principal and surety, the reason for revocation, and the official clerk certification and filing details used to update public records and trigger downstream administrative actions.

Why a clear, accurate revocation document matters

A precise Clerk's Revocation of Surety Bond protects public records, clarifies liability, and prevents mistaken claims against an expired or rescinded bond. It creates an auditable, date-stamped record that third parties — courts, agencies, and counterparties — can rely on when assessing coverage or filing related claims.

Why a clear, accurate revocation document matters

Typical users and stakeholders for a bond revocation

The Clerk's Revocation of Surety Bond is completed or relied on by court clerks, surety companies, claimants, defendants/principals, and agency staff responsible for recordkeeping.

  • Court clerks and filing officers responsible for recording and certifying revocations
  • Surety company legal or bond administrators who confirm and document release terms
  • Principals, claimants, and agency staff who need to verify bond status and coverage

Who signs or certifies this form

County Clerk

The county or court clerk typically signs or certifies the revocation entry after verifying supporting documentation and following local filing rules. The clerk's endorsement establishes the official filing date and recording reference that third parties use for notice and enforcement.

Surety Representative

An authorized officer or claims representative of the surety often provides consent or acknowledgement for the revocation; their signature and business contact details may be required to confirm that the surety no longer guarantees the underlying obligation.

Step-by-step: preparing and filing a Clerk's Revocation of Surety Bond

Follow these sequential steps to assemble documentation, confirm authority to revoke, and file an enforceable revocation with the clerk's office.

  • 01
    Assemble Documents: Collect the original bond, release letter, court order, or surety acknowledgement.
  • 02
    Confirm Authority: Verify that revocation criteria in bond terms or court order are met.
  • 03
    Prepare Revocation: Complete the revocation form with exact identifiers, effective date, and reason.
  • 04
    File & Certify: Submit to the clerk with required attachments; obtain clerk signature and recording reference.

Practical process flow for a revocation filing

This simplified flow describes the information and actions required from preparation through recording.

  • Prepare Notice: Draft a concise revocation statement referencing the original bond and reason for revocation.
  • Service: Serve the surety, principal, and interested parties per bond or court rules.
  • File with Clerk: Deliver the revocation and supporting documents to the clerk's filing desk or portal.
  • Record Entry: Clerk records the revocation, stamps the file, and issues a recording reference.

Essential elements to include in a professional revocation document

A complete Clerk's Revocation of Surety Bond includes identifying details, a clear revocation statement, supporting authority, clerk certification, and proof of service to protect notice and enforceability.

Caption

Court and county caption that matches the original bond record to ensure the revocation is indexed under the correct file and docket.

Revocation Statement

A clear declaration that the listed bond is revoked, the specific grounds for revocation, and the exact effective date of the cancellation.

Bond Identifiers

Full bond number, principal name, surety name, and any insurer identifiers necessary to uniquely identify the original bond instrument.

Authority Citation

Reference to the court order, statute, or contract clause authorizing the revocation or release of the surety.

Clerk Certification

Space for the clerk's acknowledgment, official filing stamp, signature, and recording reference confirming the document is part of public record.

Proof of Service

Attachment or certificate showing how and when parties (surety, principal, claimants) were notified of the revocation per procedural rules.

Key information fields required on the revocation

Clerk's Name: Printed name
Filing Date: MM/DD/YYYY
Case Number: Docket identifier
Bond Number: Exact bond ID
Principal Name: Full legal name
Surety Name: Carrier/legal entity

Common preparation mistakes to avoid

  • Using an incorrect bond number or case caption that prevents the clerk from matching records and causes filing rejection or delay.
  • Omitting the surety's formal acknowledgement or required supporting order, which can leave the revocation legally ineffective.
  • Failing to serve required parties before filing, which may expose the revocation to procedural challenge and possible rehearing.
  • Not leaving space or failing to follow the clerk's certification block requirements, causing the clerk to refuse recording.

Consequences of an improper or incomplete revocation

Invalid Revocation: Revocation may be void
Late Claims: Unclear coverage timing
Bond Forfeiture: Possible claim against principal
Filing Rejection: Clerk may refuse to record
Unauthorized Signatures: Legal challenges arise
Service Defects: Due process concerns

Digital workflow settings for revocation processing

Configure these workflow settings when preparing the file for e-delivery, signature, and clerk filing to minimize rework and verify signatory authority.

Field Configuration
Authentication Method Email link or SMS code
Required Attachments Original bond, court order
Signer Role Clerk or Surety rep
Retention Policy Store signed PDF and audit trail

Digital signing and e-filing considerations

Electronic completion and submission streamline the revocation process, but must meet authentication, file-format, and retention requirements.

  • Integrations: Salesforce, NetSuite, Box
  • File Formats: PDF, DOCX supported
  • Signer Authentication: Email, SMS, KBA options

Timing and processing expectations for revocation filings

Understand required notice periods, effective dates, and expected clerk processing times to coordinate service and avoid procedural defects.

Notice to Parties:

Follow bond or court-specified notice period before filing

Effective Date Handling:

Specify MM/DD/YYYY; clerk records actual filing date

Clerk Processing:

Varies by office; typically 5–30 business days

Appeal/Objection Window:

Subject to local rules; verify with court

Record Availability:

Public index updated after certification

Key milestones from draft to public record

Track these sequential milestones to ensure the revocation moves from preparation to recorded public notice without procedural gaps.

01

Draft & Review

Prepare revocation and confirm bond identifiers and supporting authority.

02

Service to Parties

Serve surety, principal, and claimants as required by bond or court rules.

03

Clerk Filing

Submit documents to the clerk; clerk verifies attachments and acceptance criteria.

04

Public Record Entry

Clerk certifies and records the revocation; recording reference issued.

Real-world examples of Clerk's Revocation of Surety Bond usage

Two concise scenarios show common contexts where a revocation is prepared and filed to protect public records and clarify coverage.

Court-Ordered Release

A judge granted a formal release of a performance bond after completion of contract requirements

  • The surety filed a release letter confirming no outstanding claims
  • The county clerk recorded the revocation with the case number and clerk certification so the obligee could no longer pursue claims under the bond.

Surety-Acknowledged Expiration

A corporate surety notified the clerk that a bond reached its expiration and no renewal would be issued

  • Notice and supporting documentation were served on interested parties
  • The clerk accepted the revocation entry, stamped it, and updated public indexes to reflect termination of coverage.

eSignature vendor pricing and capability snapshot for filing and signing

Comparison of common vendor starting prices and feature availability relevant to signing, bulk sending, audit trails, HIPAA, and envelope limits. signNow appears first per vendor convention.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No No No
Bulk Send Yes (Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Common questions about Clerks' Revocation of Surety Bond

Answers to frequent questions about validity, notarization, e-signing, filing, and who may sign or challenge a revocation.


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