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Oklahoma Construction Contract Cost Plus or Fixed Fee

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CONSTRUCTION CONTRACT

THIS CONSTRUCTION CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between , having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK: Contractor shall provide all labor and materials, and perform all work necessary for the completion of the residence, structure, or improvements as described in the drawings and specifications signed by both Owner and Contractor (“Project”) and more particularly described as

Such drawings and specifications are hereby made a part of this Contract. Drawings and specifications shall contain a scale drawing showing the shape, size, and dimensions of the construction and equipment together with a description of the work to be done, materials to be used, and the equipment to be used or installed.

2. WORK SITE: The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site").

Owner hereby authorizes Contractor to commence and complete the usual and customary excavation and grading on the Work Site as may be required in the judgment of the Contractor to complete the Project. Unless called for in the drawings or specifications, no landscaping, finish grading, filling or excavation is to be performed at the Work Site by the Contractor.

3. TIME OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before .

Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

4. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. SOIL CONDITIONS: Contractor shall have no responsibility for the condition of the soils at the Work Site. Any excavation, filling or other work required by the Owner other than the usual and customary excavation and grading shall be agreed to in a Change Order for an amount in addition to the Contract Price. Contractor shall not be responsible for any damages suffered by Owner as a result of the soil conditions at the Work Site.

6. INSURANCE: Contractor shall maintain general liability, workers compensation and builder's risk insurance.

7. SURVEY AND TITLE: If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

8. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

9. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

10. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of forty-nine (49) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1 ½ % of all payments that are more than forty-nine (49) days late plus interest at the rate of 1 ½ % per month.

11. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay Contractor a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

12. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent. Any such assignment shall be void and of no effect.

13. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the drawings, and the Contract shall control both. If work is displayed on the drawings but not called for in the specifications, or if the work is called for in the specifications but not displayed on the drawings, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists between the parties. This Contract may only be modified only by a written agreement signed by both parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Oklahoma.

14. ATTORNEYS’ FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

15. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

16. WARRANTY: Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within one (1) year from the date hereof. All said defects arising after one (1) year and defects in material are not warranted by Contractor. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials.

Prior to filing a lawsuit for construction defects, Owner must give the Contractor a written notice of construction defects; and allow the Contractor to inspect any construction defects and present to the Owner a written response, which shall include the Contractor's offer to repair defects or compensate homeowner for such defects within thirty (30) days after receipt of the notice of defects.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

OWNER:

Signature

Print Name

Date

* Optional notice required for home solicitation sales only:

BUYER'S RIGHT TO CANCEL

If this agreement was solicited at your residence and you do not want the goods or services, you may cancel this agreement by mailing a notice to the seller. The notice must say that you do not want the goods or services and must be mailed before midnight of the third business day after you sign this agreement. The notice must be mailed to: (Insert name and mailing address of seller) If you cancel, the seller may keep all or part of your cash down payment not to exceed five percent (5%) of the cash price.

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What the Oklahoma Construction Contract Cost Plus or Fixed Fee Is

The Oklahoma Construction Contract Cost Plus or Fixed Fee is a contract template used to set payment terms for construction work in Oklahoma. It provides two common pricing models: a cost-plus arrangement where the contractor is reimbursed for allowable costs plus a defined fee, and a fixed-fee arrangement where the contractor agrees to a single lump-sum price. The form clarifies responsibilities, scope of work, change order processes, and payment timing to reduce disputes on public and private projects.

Why Choosing the Right Pricing Model Matters

Selecting cost-plus or fixed-fee affects project risk allocation, cash flow, and change-order handling; the contract helps team members and lenders understand who bears cost overruns and how allowances are documented.

Why Choosing the Right Pricing Model Matters

Who Typically Uses This Construction Contract

This contract is used by owners, general contractors, subcontractors, and project managers when documenting payment methodology for construction projects in Oklahoma.

  • Owners and developers who need clear cost reporting and oversight during a cost-plus engagement.
  • General contractors managing budgets and subcontractor payments under fixed-fee or cost-plus arrangements.
  • Project managers and architects who monitor schedules, change orders, and payment milestones.

Use the contract to define invoicing, allowable cost categories, profit or fee calculation, and dispute resolution before work begins.

Core Elements of a Professional Oklahoma Construction Contract

A well-drafted contract clearly states scope, pricing model, schedule, payment mechanics, changes, insurance, indemnity, and termination rights so parties share expectations and compliance with Oklahoma law is explicit.

Scope of Work

Precise description of tasks, deliverables, plans, and accepted standards for completion; include referenced exhibits.

Pricing Model

State whether cost-plus (define allowable costs and fee) or fixed-fee (define lump sum and inclusions/exclusions).

Change Orders

Process for approving changes, pricing adjustments, and schedule revisions; require written authorization.

Payment Terms

Timing, invoice requirements, retainage percentage, and interest on late payments.

Insurance & Bonds

Required coverages, limits, and which party provides performance or payment bonds.

Dispute Resolution

Choice of law (typically Oklahoma), mediation/arbitration provisions, and venue for litigation.

Step-by-Step: How to Complete the Contract

Follow these steps in order to prepare an accurate contract and reduce approval time.

  • 01
    1. Identify Parties: Confirm legal names and contact information for owner and contractor.
  • 02
    2. Choose Pricing Model: Select cost-plus or fixed-fee and enter the related calculations.
  • 03
    3. Define Scope: Attach plans, specifications, and allowance lists as exhibits.
  • 04
    4. Finalize Signatures: Obtain authorized signatures and record dates of execution.

Typical Contract Workflow From Draft to Execution

A standard workflow ensures all parties review key terms and documentation before work starts.

  • Drafting: Prepare initial draft with scope, pricing, and exhibits.
  • Internal Review: Owner and contractor legal or procurement teams review terms.
  • Negotiation: Adjust pricing, allowances, and schedule as needed.
  • Execution: Signatures captured, copies distributed, and project mobilization begins.

Digital Workflow Settings to Consider

Configure your online signing workflow to match the contract approval path and required authentication level.

Field Configuration
Signer Order Sequential or parallel signing depending on approval chain
Authentication Email link, SMS code, or stronger identity verification for high-value contracts
Attachments Include exhibits as locked attachments to prevent post-signing edits
Audit Trail Enable full event logging (IP, timestamp) to support enforceability

Technical Considerations for Electronic Execution

Choose eSignature settings that meet legal, security, and project requirements before sending the contract to signers.

  • File Formats: PDF or DOCX are preferred to preserve layout and signatures.
  • Integrations: Connect to project systems such as Procore, NetSuite, or Google Workspace for document storage.
  • Authentication Strength: Use multi-factor or ID verification for high-value or regulated projects.

Ensure chosen platform supports audit trails, retention, and any industry compliance requirements before finalizing the signing configuration.

Essential Security and Compliance Items to Note

ESIGN/UETA: Electronic signature legal basis
Audit Trail: Capture timestamps and IP addresses
Encryption: TLS in transit, AES-256 at rest
BAA: Required if health data involved
21 CFR Part 11: Applicable for FDA-regulated records
Access Controls: Role-based permissions recommended

Common Legal Risks and Contractual Consequences

Unclear Scope: Leads to claims for extra work or disputes
Vague Pricing: May permit differing interpretations of reimbursements
Missing Signatures: Can render the contract unenforceable
Improper Notarization: May affect recordability or proof in court
Late Payments: Triggers interest, liens, or work stoppage
Noncompliance: Violates statutory procurement rules on public projects

Frequent Preparation Errors to Avoid

  • Failing to list excluded costs, which causes billing disputes later.
  • Not defining fee calculation for cost-plus, producing inconsistent invoices.
  • Omitting retainage terms or percent, leading to payment withholding confusion.
  • Leaving change order authority blank, causing unauthorized work and claims.

Practical Tips for Accurate and Efficient Completion

Adopt standardized templates, use consistent naming, and capture approvals in writing to reduce friction during execution and invoicing.

Use Exhibits
Attach plans and price breakdowns as exhibits to avoid scope disputes.
Define Allowables
List allowable cost categories explicitly when using cost-plus pricing.
Set Clear Dates
Use precise milestones and completion dates to tie payments to progress.
Preserve Audit Trail
Retain electronic audit logs and signed PDFs for evidence and compliance.

Time-Sensitive Items and Typical Deadlines

Track statutory and contractual deadlines for payments, notices, and document recordings to avoid penalties and liens.

Invoice Submission:

Submit invoices per contract schedule, commonly monthly or at milestone completion

Change Order Notices:

Provide written notice per contract within the stated number of days after discovery

Payment Due:

Observe payment terms (e.g., Net 30); public projects may have prompt-payment deadlines

Lien Filing:

File lien within state-specific deadline to preserve lien rights

Retention Release:

Release retained funds after final acceptance per contract or statutory period

Real-World Contract Scenarios

Below are two concise examples showing how parties use cost-plus and fixed-fee forms in practice.

Cost-Plus Example

A municipal project uses cost-plus to fund unforeseen site conditions and allow transparent billing

  • The owner receives monthly cost reports and retains oversight
  • This model reduced dispute frequency by clarifying allowable costs and requiring prior approval for major variations.

Fixed-Fee Example

A developer and general contractor agree on a fixed fee for a speculative building to control budget certainty

  • The contractor absorbs cost overrun risk but benefits from efficient execution
  • Fixed-fee clarity streamlined lender approvals and accelerated project closeout documentation.

eSignature Vendor Comparison for Executing Oklahoma Construction Contracts

Compare common eSignature providers on price, trial availability, bulk send, audit trail, HIPAA support, and envelope caps to select a platform that fits project volume and compliance needs.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card Varies Varies Varies Varies
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes Yes No No

Frequently Asked Questions About This Contract

Common questions on execution, enforceability, and digital handling are answered below to resolve routine issues without legal review.


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