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COLORADO DEPARTMENT OF HUMAN SERVICES DIVISION OF YOUTH CORRECTIONS POLICY 9.15 PAGE NUMBER 1 OF 6 CHAPTER: Security and Control SUBJECT: Transportation of Juveniles Outside of the Facility EFFECTIVE DATE: January 1, 2010 RELATED DIVISION OF YOUTH CORRECTIONS’ STANDARDS: SC 11.2, 18.0 THIS POLICY RELATES TO: [X] State-Operated Treatment Facilities [X] State-Operated Detention Facilities [X] Secure Residential Treatment Facilities [ ] Therapeutic Residential Child Care Facilities [ ] Residential Child Care Facilities [ ] Child Placement Agency [X] Regional Offices [ ] Central Office RELATED DIVISION OF YOUTH CORRECTIONS’ POLICIES: NONE STATE STATUTE: SECTION 24-10-116, C.R.S. CODE OF COLORADO REGULATIONS: NONE COLORADO DEPARTMENT OF HUMAN SERVICES’ POLICIES: NONE John Gomez, Director I. POLICY: THE DIVISION OF YOUTH CORRECTIONS SHALL DEVELOP A TRANSPORTATION PLAN FOR JUVENILES TO ENSURE CONSISTENCY OF PRACTICE AND EFFICIENCY IN THE UTILIZATION OF STAFF AND RESOURCES FOR SECURE TRANSPORTS. To ensure the security and safety of staff and juveniles during transportation outside of the facility, proper DIRECT SUPERVISION AND security safeguards shall be used at all times by the staff member(s) providing the transportation. II. DEFINITIONS: A. MEDICAL EMERGENCY: AN ACUTE ILLNESS OR UNEXPECTED HEALTH CARE NEED THAT CREATES A CIRCUMSTANCE WHERE QUICK ACTION IS NEEDED TO ADDRESS CURRENTLY EXHIBITED PROBLEMS IN ORDER TO PRESERVE THE HEALTH OR WELL-BEING OF A PERSON. B. MEDICAL EMERGENCY RESPONDER: EMERGENCY MEDICAL SERVICES (EMS) OR OUTSIDE CARE PROVIDER THAT IS CALLED UPON TO CARE FOR A PERSON IN THE DIVISION OF YOUTH CORRECTIONS’ CUSTODY. CHAPTER Security and Control III. SUBJECT Transportation of Juveniles Outside of the Facility POLICY 9.15 PAGE 2 of 6 6/1/05 1/1/10 C. MEDICAL EMERGENCY TRANSPORT: A SERIOUS, PROBABLE, IMMINENT THREAT OF BODILY HARM THAT REQUIRES IMMEDIATE TRANSPORTATION TO A MEDICAL CARE PROVIDER BY EMS. D. LIFE THREATENING INJURY OR ILLNESS: A CIRCUMSTANCE IN WHICH A PERSONS’ LIFE IS IN IMMEDIATE JEOPARDY, SUCH AS PROFUSE BLEEDING, INABILITY TO BREATH, OR UNCONSCIOUSNESS. E. MEDICAL NON-EMERGENCY TRANSPORT: TRANSPORTATION FOR A MEDICAL CONDITION THAT REQUIRES A JUVENILE TO BE TRANSPORTED TO A MEDICAL CARE PROVIDER THAT IS NOT CONSIDERED LIFE THREATENING. F. SECURE TRANSPORTATION: ANY JUVENILE IN THE PHYSICAL OR LEGAL CUSTODY OF THE DIVISION OF YOUTH CORRECTIONS BEING TRANSPORTED OUTSIDE OF A LOCKED/SECURE SETTING, BY DIVISION OF YOUTH CORRECTIONS’ STAFF, WHO IS NOT AUTHORIZED TO BE UNSUPERVISED IN THE COMMUNITY. PROCEDURES: A. DIVISION OF YOUTH CORRECTIONS’ TRANSPORTATION ORGANIZATION: 1 EACH DIVISION OF YOUTH CORRECTIONS’ FACILITY SHALL IDENTIFY AN ON-SITE TRANSPORT COORDINATOR AND DESIGNATE A SECURE TRANSPORT STAFF/TEAM. 2 EACH DIVISION OF YOUTH CORRECTIONS’ SENDING FACILITY/REGION SHALL COMPLETE THE DIVISION OF YOUTH CORRECTIONS’ TRANSPORT REQUEST FORM (ATTACHMENT A). THIS FORM SHALL BE UTILIZED TO REQUEST, AND TRACK, DIVISION OF YOUTH CORRECTIONS SECURE TRANSPORTS BETWEEN FACILITIES AND REGIONS. a. 3 THIS FORM IS NOT NEEDED FOR ROUTINE TRANSPORTS (IE: MEDICAL/DENTAL APPOINTMENTS/MENTAL HEALTH/BED MGMT.) WHEN THE JUVENILE(S) RETURN TO THE FACILITY. EACH FACILITY SHALL TRACK THESE TRANSPORTS INTERNALLY. TRANSPORT COORDINATORS SHALL BE REQUIRED TO UTILIZE THE DIVISION OF YOUTH CORRECTIONS’ TRANSPORT CALENDAR TO PLAN, COORDINATE, MITIGATE AND/OR ELIMINATE REDUNDANT AND INEFFICIENT PRACTICE WITHIN THE DIVISION OF YOUTH CORRECTIONS’ TRANSPORT PROCESS. CHAPTER Security and Control B. SUBJECT Transportation of Juveniles Outside of the Facility PAGE 3 of 6 6/1/05 1/1/10 DETAINED JUVENILE TRANSPORTATION: 1 2 WHEN DETAINED JUVENILES ARE TRANSPORTED FOR MEDICAL/MENTAL HEALTH REASONS BY DIVISION OF YOUTH CORRECTIONS’ STAFF, ALL APPROPRIATE EFFORTS SHALL BE MADE TO COMMUNICATE TRANSPORT INFORMATION TO THE PROPER SENATE BILL-94 COORDINATOR AND/OR OBTAIN A COURT ORDER WHEN NECESSARY. IN THE EVENT OF A LIFE THREATENING INJURY OR MEDICAL EMERGENCY, 911 AND/OR THE ON-CALL PHYSICIAN PROCESS SHALL BE UTILIZED AND THE JUVENILE TRANSPORTED BY EMS IF NEEDED. a. 3 WHEN ANY DETAINED JUVENILE IS TRANSPORTED VIA EMS, DIVISION OF YOUTH CORRECTIONS’ STAFF MUST EITHER RIDE ALONG OR FOLLOW THE EMS IN A STATE VEHICLE UNTIL A FURLOUGH OR RELEASE IS ISSUED BY THE RESPONSIBLE DETAINING JUDICIAL DISTRICT. ALL VICTIM NOTIFICATIONS SHALL BE MADE WHEN APPROPRIATE (SEE POLICY 1.12). ALL INTERSTATE COMPACT TRANSPORTS OF DETAINED JUVENILES SHALL BE COMPLETED IN ACCORDANCE WITH A VALID COURT ORDER. THE DIVISION OF YOUTH CORRECTIONS’ INTERSTATE COMPACT MANAGER SHALL BE RESPONSIBLE TO COMMUNICATE TRANSPORT NEEDS TO THE FACILITY TRANSPORT COORDINATOR. a. C. POLICY 9.15 THE TRANSPORTING FACILITY PERSONNEL SHALL BE RESPONSIBLE TO MAKE NECESSARY ARRANGEMENTS WITH AIRPORT SECURITY. COMMITTED JUVENILE TRANSPORTATION: 1 COMMITTED JUVENILES TERMINATED FROM PLACEMENT: a. CONTRACT PLACEMENTS SHALL HAVE THE RESPONSIBILITY TO RETURN JUVENILES TO A DIVISION OF YOUTH CORRECTIONS’ FACILITY IN ACCORDANCE WITH CONTRACTUAL OBLIGATIONS. CHAPTER Security and Control D. SUBJECT Transportation of Juveniles Outside of the Facility POLICY 9.15 PAGE 4 of 6 6/1/05 1/1/10 b. THE ASSIGNED CLIENT MANAGER OF THE JUVENILE(S) SHALL COMMUNICATE TRANSPORT REQUESTS THROUGH THEIR REGIONAL PROGRAM MANAGER. c. WHEN A JUVENILE IS RETURNED TO A DIVISION OF YOUTH CORRECTIONS FACILITY OUTSIDE OF THEIR ASSIGNED REGION, THE ASSIGNED REGION PROGRAM/CLIENT MANAGER SHALL BE RESPONSIBLE TO REQUEST PICK-UP OF THE JUVENILE(S). THE TRANSPORT IS THE RESPONSIBILITY OF THE ASSIGNED REGIONAL FACILITY TRANSPORT COORDINATOR. d. WHEN TRANSPORTING JUVENILES FROM FRONTRANGE FACILITIES TO THE WESTERN REGION, OR VICE VERSA, BOTH SENDING AND RECEIVING REGIONS SHALL BE RESPONSIBLE FOR TRANSPORTATION AND ESTABLISHING A SECURE MID-POINT TO ENSURE A SAFE TRANSFER OF THE JUVENILE. e. TRANSPORT COORDINATION SHALL OCCUR AS SOON AS POSSIBLE. f. THE APPROPRIATE CLIENT MANAGER SHALL BE RESPONSIBLE TO COORDINATE OR COMPLETE INTERSTATE COMPACT TRANSPORTS. THE DIVISION OF YOUTH CORRECTIONS’ INTERSTATE COMPACT MANAGER SHALL BE RESPONSIBLE TO COMMUNICATE TRANSPORT NEEDS TO THE APPROPRIATE REGIONAL PROGRAM MANAGER AND/OR CLIENT MANAGER. TRANSPORTATION SECURITY: 1. State vehicles shall be used for the SECURE transportation of juveniles. 2. STATE EMPLOYEES’ private vehicles shall not be utilized to transport juveniles under the supervision of the Division of YOUTH Corrections. 3. Each staff member who operates a state vehicle shall have a valid Colorado driver's license. a. STAFF WITH A PROVISIONAL LICENSE SHALL NOT TRANSPORT A JUVENILE. CHAPTER Security and Control SUBJECT Transportation of Juveniles Outside of the Facility POLICY 9.15 PAGE 5 of 6 6/1/05 1/1/10 b. If a vehicle is equipped to carry more than 15 persons, the staff member operating the vehicle shall have a Commercial Driver's License. E. 4. All drivers and passengers in State vehicles shall wear seat belts. 5. Juveniles shall not be permitted to drive either State or staff vehicles. 6. Juveniles shall not be transported in open truck bodies. 7. A DIVISION OF YOUTH CORRECTIONS’ OR FACILITY ISSUED system of communication shall always accompany the staff member to ensure safety and security. 8. To promote safety and security, the child protection locks on the rear doors shall be engaged, IF AVAILABLE. If the vehicle is not equipped with child protection locks, the inside rear door handles may be removed. SECURITY SAFEGUARDS: 1. TRANSPORTS shall be scheduled with appropriate staff to juvenile ratios, as designated by the Regional Manager OR Facility Director. a. 2. Whenever possible, staff of the same sex as the juvenile(s) being transported should be present during the transportation. In instances where a juvenile physically resists being transported, or when safety, security or escape is a concern, appropriate transport restraints (such as handcuffs, transport “belly” belt and/or leg shackles) shall be applied. a. If handcuffs are required, they SHALL be applied in the frontal position. b. In the event that a caged security vehicle and/or a belly belt are not available, there may be unusual circumstances when it is safest to handcuff a juvenile in the “rear position” during transportation. Such as: i. High assault risk ii. High run risk c. Handcuffing a juvenile in the “rear position” shall occur FOR the shortest duration possible. d. ANY INCIDENT WHERE a juvenile has been cuffed in the “rear position” AN INFORMATION ONLY REPORT SHALL BE ENTERED in the COLORADO Trails database and the facility or Regional Director shall review the incident. CHAPTER Security and Control SUBJECT Transportation of Juveniles Outside of the Facility POLICY 9.15 PAGE 6 of 6 6/1/05 1/1/10 3. A JUVENILE SHALL NEVER BE PHYSICALLY ATTACHED TO ANY PART OF A VEHICLE WHILE IN TRANSIT. 4. THERE SHALL BE NO UNAUTHORIZED STOPS DURING THE TRANSPORT OF THE JUVENILE(S). 5. THERE SHALL BE NO VARIATIONS IN THE TRANSPORT ROUTE UNLESS PRE-AUTHORIZED BY THE FACILITY DIRECTOR OR DESIGNEE. 6. IF ANY EMERGENCY MEDICAL CONDITIONS OCCUR DURING TRANSPORT THE STAFF/DRIVER SHALL CALL 911. 7. IF ANY ATTEMPTED JUVENILE ESCAPE OCCURS DURING TRANSPORT THE STAFF/DRIVER SHALL CALL 911. Division of Youth Corrections Secure Transport Request Form DATE: JUVENILE TRAILS ID # JUVENILE NAME: Sex M or F DOB: CURRENT LOCATION: DATE/TIME OF PLACEMENT/APPOINTMENT: EXACT LOCATION/TELEPHONE # OF PLACEMENT/APPOINTMENT: PLACEMENT/APPOINTMENT CAN BE RESCHEDULED DUE TO EMERGENCY OVERRIDE? Y REASON FOR TRANSPORT: DR/CONTACT PERSON’S NAME: PERSON TRANSPORTING: SECURITY COMMENTS IF NEEDED: ADDITIONAL INFORMATION/CONCERNS: INSURANCE INFORMATION: CLIENT MANAGER/PAROLE OFFICER: Policy 9.15 Attachment A N