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NYC Real Property Transfer Tax Return

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NYC-RPT Forms and Instructions

New York City Department of Finance
Real Property Transfer Tax Unit
345 Adams Street, 5th Floor, Brooklyn, NY 11201
http://www.ci.nyc.ny.us/finance

What's inside?

Smoke Detector Affidavit for one- and two-family dwellings. Page 1

Form NYC-RPT (Real Property Transfer Tax Return). Page 2

Instructions. Page 13

Real Estate Tax Owner's Registration Card. Page 18

Water and Sewer Customer Registration Form and Instructions. Page 20


Affidavit of Compliance with Smoke Detector Requirement

For one- and two-family dwellings

State of New York )
) SS.:
County of )

The undersigned, being duly sworn, depose and say under penalty of perjury that they are the grantor and grantee of the real property or of the cooperative shares in a cooperative corporation owning real property located at

Street Address: Unit/Apt:

Borough: Block: Lot:

New York, (the "Premises");

That the Premises is a one or two family dwelling, or a cooperative apartment or condominium unit in a one- or two-family dwelling, and that installed in the Premises is an approved and operational smoke detecting device in compliance with the provisions of Article 6 of Subchapter 17 of Chapter 1 of Title 27 of the Administrative Code of the City of New York concerning smoke detecting devices;

That they make affidavit in compliance with New York City Administrative Code Section 11-2105 (g). The signatures of at least one grantor and one grantee are required, and must be notarized.

Name of Grantor

Signature of Grantor

Sworn to before me this date of

Name of Grantee

Signature of Grantee

Sworn to before me this date of


Real Property Transfer Tax Return

Grantor

Name:

Grantor is a(n):

Telephone Number:

Permanent mailing address after transfer:

City and State: Zip Code:

EIN: OR SSN:

Grantee

Name:

Grantee is a(n):

Telephone Number:

Permanent mailing address after transfer:

City and State: Zip Code:

EIN: OR SSN:

Property Location

Address: Apt. No.: Borough:

Block: Lot: # of Floors: Square Feet: Assessed Value:

Date of Transfer to Grantee: Percentage of Interest Transferred: %

Condition of Transfer

Other transfer in connection with financing:

Other:

Schedule 1 - Details of Consideration

Cash:

Purchase money mortgage:

Unpaid principal of pre-existing mortgage(s):

Accrued interest on pre-existing mortgage(s):

Accrued real estate taxes:

Amounts of other liens on property:

Value of shares of stock or of partnership interest received:

Value of real or personal property received in exchange:

Amount of Real Property Transfer Tax and/or other taxes or expenses paid by grantee:

Other:

Total Consideration:

Schedule 2 - Computation of Tax

Total Consideration:

Excludable liens:

Consideration:

Tax Rate: %

Percentage change in beneficial ownership: %

Taxable consideration:

Tax:

Credit:

Tax due:

Interest:

Penalty:

Total tax due:

Filing Fee:

Total Remittance Due:

Schedule 3 - Transfers Involving Multiple Grantors and/or Grantees or a Partnership

If additional space is needed, attach copies of this schedule or an addendum listing all required information.

Grantor(s)/Partner(s) and Grantee(s)/Partner(s) names, addresses, and EIN/SSN should be entered on attached rider.

Schedule A - Transfer by Referee or Receiver

Was this transfer the result of a court ordered sale pursuant to foreclosure or execution?

Status of grantee:

Priority of mortgage foreclosed upon:

Amount of foreclosure judgment:

Price bid by grantee:

Costs paid by grantee:

Remaining mortgages/liens/encumbrances:

If no, state reason for transfer:

Schedule B - Transfer of Shares of Stock in a Cooperative Housing Corporation

Name and address of cooperative housing corporation:

Is this an initial transfer of shares from either a cooperative housing corporation or a sponsor?

Date NYC Real Property Transfer Tax was paid on transfer of land/building:

Date first of these initial transfers was made:

Is this a transfer of an individual unit in a housing company organized under Private Housing Finance Law?

Credit calculation - amount of NYC Real Property Transfer Tax paid:

Number of shares transferred:

Total number of outstanding shares:

Amount of credit:

Schedule C - Transfer in Lieu of Foreclosure

Status of grantee:

Priority of mortgage in default:

Outstanding principal:

Accrued interest:

Remaining mortgages/liens/encumbrances:

Schedule D - Transfer Pursuant to Partial or Complete Liquidation

Fair market value at time of liquidation:

Mortgages or other liens/encumbrances:

Tax base:

Schedule E - Transfer by or to an Agent, Dummy, Strawman or Conduit

Name and address of party from whom property was acquired:

Date of acquisition:

Is this conveyance either a transfer from an agent to a principal or from a principal to an agent?

Amount of Real Property Transfer Tax paid upon acquisition by grantor:

Transfer part of a transfer to and from a corporation for the sole purpose of acquiring mortgage financing?

Transfer to a dummy, strawman, or conduit from a principal or vice versa?

Is the grantee actively engaged in a business?

Describe relationship and purpose of transfer:

Schedule F - Transfer to Business Entity in Return for an Interest in the Business Entity

Relationship of grantee to grantor(s) immediately after transfer:

Date of formation of grantee business:

Fair market value at time of transfer:

Basis used for depreciation before transfer:

Basis to be used for depreciation after transfer:

Amount of mortgages/liens/encumbrances:

Other consideration received from business entity:

Value of shares/partnership interest received:

Schedule G - Transfer by or to a Tax Exempt Organization

Is the grantor or grantee an organization exempt from taxation pursuant to IRS Code Section 501(c)(3)?

Has the grantor or grantee received an exemption from sales tax from the NYS Department of Taxation and Finance?

Schedule H - Transfer of Controlling Economic Interest

Name of entity:

Address: Zip Code:

EIN:

Total percentage of economic interest transferred: %

Total percentage transferred by grantor(s) or others in related transfers: %

Total percentage transferred within preceding three years: %

Total percentage acquired by grantee(s) or others in related transfers: %

Total percentage acquired within preceding three years: %

Total consideration for this transfer:

Amount apportioned to item of NYC real property or interest therein:

Schedule M - Mere Change of Form Transfers

For each beneficial owner, enter name, relationship to grantor, relationship to grantee, percentage interest before and after change.

Beneficial owner name:

Relationship to grantor: Relationship to grantee:

Percentage interest before: % After: % Change: %

Schedule R - Real Estate Investment Trust Transfers

This transfer may qualify as a REIT transfer. Attach prospectus and write "REIT Transfer" on the top of the first page of Form NYC-RPT.

Condition 1(a) or 1(b) worksheet values should be entered on the worksheet page.

REIT shares received:

Maximum number of REIT shares convertible:

Offering price per share:

Value of ownership interests not convertible into REIT shares:

Certification

I swear or affirm that this return, including any accompanying schedules, affidavits and attachments, has been examined by me and is, to the best of my knowledge, a true and complete return made in good faith.

Grantor Name

Grantor Signature

Notary Signature

Grantee Name

Grantee Signature

Notary Signature

Enter text

What the NYC Real Property Transfer Tax Return Is

The NYC Real Property Transfer Tax Return is the municipal form used to report and pay New York City transfer taxes when real property ownership changes in the five boroughs. The return captures buyer and seller details, the deed recording date, sale consideration, and any applicable exemptions so the Department of Finance can validate and collect the correct RPTT amount at recording.

Why Accurate Returns Matter for Closings

Completing this return correctly ensures lawful transfer recording, accurate tax payment to New York City, and a clear audit trail for title insurers and lenders. Errors or omissions can delay recording, create unpaid tax liabilities, and trigger penalties or interest assessed by the NYC Department of Finance.

Why Accurate Returns Matter for Closings

Who Typically Prepares and Files This Return

Roles vary by closing: title companies commonly file and remit tax, while attorneys or buyers may prepare supporting schedules and exemption documentation.

  • Buyers and their counsel preparing transfer tax calculations and exemption claims prior to recording.
  • Title companies and closing agents responsible for filing, payment collection, and recording coordination.
  • Real estate brokers or closers providing transaction data but typically not filing the return themselves.

Essential Parts of a Professional Return

A complete NYC Real Property Transfer Tax Return contains standardized sections for tax computation, transaction parties, exemption claims, property identification, signatures, and payment details.

Transaction Details

Include deed type, conveyance date, and recording reference so the Department can associate payment with the recorded instrument and verify timing.

Seller and Buyer

Full legal names and entity types for each party; match names exactly to government ID or formation records to prevent mismatches.

Property Description

Provide street address, borough, block and lot (Borough-Block-Lot) to ensure correct parcel identification during title and tax review.

Consideration and Adjustments

Report gross consideration, allocated values, and any adjustments that affect taxable amount; vague descriptions can prompt audits.

Exemptions and Credits

Document claimed exemptions (eg, intra-family transfer, certain corporate reorganizations) with supporting schedules and legal citations.

Signatures and Payment

Authorized signatory blocks and payment method details (check, ACH, or e-payment) to complete the filing and enable recording.

Required Information and Key Fields

Buyer Name: Exact legal name
Seller Name: Exact legal name
Property Address: Street, borough, ZIP
Transfer Date: MM/DD/YYYY format
Consideration Amount: Gross sales price
Borough-Block-Lot: BBL identifier

Step-by-Step: Completing the Return

Follow these sequential steps to prepare a compliant NYC Real Property Transfer Tax Return before recording the deed.

  • 01
    Gather documents: Collect the deed, settlement statement, and title data.
  • 02
    Confirm parties: Validate buyer and seller legal names and entity types.
  • 03
    Calculate tax: Compute RPTT using gross consideration and applicable rates.
  • 04
    Attach proof: Include exemption schedules and supporting documents, then sign.

How to Configure an Online Filing Workflow

Set up an e-filing workflow to collect signatures, evidence, and payment before deed recording.

Field Mapping Map PDF fields to data sources for automated population.
Signer Order Define the signing sequence (seller, buyer, escrow agent).
Authentication Choose email or SMS code signer verification.
Payment Capture Enable payment fields or link ACH/credit collection.
Archive Settings Set retention and export formats for compliance.

Where to File and How Submissions Reach the City

Understand the typical routing sequence from document completion to NYC Department of Finance receipt and county recorder.

  • Prepare Return: Complete form and attach required exhibits.
  • Collect Payment: Include payment method for RPTT due at recording.
  • Submit to Title: Title company or attorney files with the recorder.
  • City Processing: NYC Department of Finance validates and posts tax payment.

Digital Signing and eSubmission Requirements

Choose a workflow that retains a tamper-evident copy, captures timestamps and IP addresses, and supports export for title and city records.

  • File Formats: PDF, DOCX accepted for preparation
  • Integrations: Works with Salesforce, NetSuite, Google Workspace
  • Authentication: Email/SMS code and audit trail available

Timing: When to File and Expect Processing

Timing is driven by deed recording: compute and remit RPTT at or before recording so the recorder will accept the instrument.

Due at Recording:

Tax payment must accompany deed submission for recording.

Processing Window:

City validation and posting timelines vary by borough.

Correction Period:

Submit corrected returns promptly to avoid penalties.

Record Retention:

Keep copies until audit risk period expires.

Exemption Filing:

Attach supporting documents when claiming exclusions.

Common Mistakes to Avoid

  • Using informal or abbreviated party names that do not match title or formation documents, causing recording delays or mismatches.
  • Failing to attach exemption affidavits or corporate resolutions when required, which results in rejected or adjusted tax computations.
  • Misreporting the BBL (borough-block-lot) or property address, which can misapply tax to the wrong parcel and require corrective filings.
  • Neglecting to collect correct payment or authorization, leading to recording rejection and late payment penalties.

Penalties and Risks of Incorrect Returns

Late Payment: Interest and late fees
Underpayment: Assessment and interest
Recording Delay: Title and closing delays
Audit Exposure: Additional tax liability
Refund Denial: Supporting proof required
Civil Penalties: Fines for willful misstatement

Real-world Examples of Electronic Workflows

Two concise examples show how electronic signatures and structured workflows support timely transfer tax filing and recording.

Martin Properties

Tim Martin, Founder, used signNow to execute transfers remotely and reduce in-person steps during closings.

  • Completed signature and payment capture in one session.
  • The streamlined process preserved a complete audit trail, enabled the title company to file the return at recording without delay, and kept a verifiable copy for closing files and future audits.

Optica Ventures

Brian Fitzgibbons, COO, adopted an e-sign workflow to coordinate buyer, seller, and lender signatures across time zones.

  • Coordinated signatures over 48 hours.
  • By centralizing documents and attaching exemption evidence, the team avoided recording delays and maintained accessible records for compliance and lender review.

Practical Tips for Accurate and Efficient Completion

Adopt these practical practices to reduce rework, speed recording, and maintain defensible records.

Standardize party names
Use a single authoritative source for legal names (entity formation records or government ID) and apply it consistently across deed, closing statement, and transfer tax return.
Pre-validate parcel data
Confirm Borough-Block-Lot (BBL) and tax lot details before closing by checking title documents or municipal parcel search to avoid misfiling.
Bundle supporting documents
Attach exemption affidavits, corporate resolutions, and allocation schedules with the return to reduce the chance of post-filing inquiries.
Use an audit trail
Capture timestamps, IP addresses, and signer authentication evidence for electronic signatures to support intent and attribution under ESIGN/U.S. state laws.

eSignature Vendor Comparison for Filing and Signing Returns

A concise vendor feature and price comparison helps organizations choose an eSignature provider for filing and retaining transfer tax returns; signNow is listed first per table conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions and Solutions

Answers to common questions about filing, signatures, and correcting NYC Real Property Transfer Tax Returns.


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