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Success Story U.S. Government Printing Oice (GPO) U.S. GPO saves millions of dollars and tons of paper annually while safeguarding oicial government documents with Adobe® LiveCycle® and Acrobat® software U.S. Government Printing Oice www.gpo.gov On YouTube www.youtube.com/watch?v=YAhion acluU&feature=channel_page In Partnership With 4Point www.4point.com SafeNet www.safenet-inc.com VeriSign, Inc. www.verisign.com Industry Government Challenges • Provide free, open public access to documents • Handle millions of documents annually • Ensure that documents are secure and validated Solution • Document generation, authentication, and dissemination The U.S. Government Printing Oice is using Adobe LiveCycle solutions and Acrobat Professional to generate, disseminate, and authenticate millions of oicial government documents. Results • Saved 20 tons of paper and $1 million over ive years by delivering budget digitally • Ensured easy access to documents for a range of audiences • Safeguarded oicial documents • Protected documents that travel inside and outside the GPO irewall A critical government service With the tagline “Keeping America Informed,” the U.S. Government Printing Oice (GPO) has been the oicial national disseminator of government documents for nearly 150 years. he agency serves as a centralized resource for gathering, cataloging, producing, providing, and preserving published government information in all forms—all while guaranteeing its authenticity. he GPO supports crucial U.S. Federal Government operations, producing documents for legislative bodies like the U.S. Congress, security agencies like the U.S. State Department, and 130 federal departments and agencies in total. Among its many projects, the GPO disseminates digitally and in print the Daily Digest of the Congressional Record, he Federal Register, and the annual Budget of the U.S. Government. GPO also provides free, open public access to documents through the Federal Depository Library Program. As a result, the agency must handle high volumes of documents, while complying with the demands of the Presidential E-Gov initiative and meeting the requirements of the Document Security Alliance (DSA), a public/private partnership of more than 75 companies and 15 government agencies. The complications of digital technology he increasing use of electronic documents poses special challenges for the GPO. Requests for digital documents have increased tremendously and the GPO no longer prints documents centrally as oten as it used to. he organization must continue to ensure that all materials delivered are secure and validated, including verifying authenticity. he aim is to ensure that users cannot alter documents from their original form and prevent illegitimate use of documents. he GPO faces other pressures as well, including the need to make documents accessible to all citizens and to ofer more choices in how citizens can consume information. Above all, the agency must maintain its reputation as a trusted information provider. Persistent authentication on an industrial scale To overcome these challenges, the GPO began evaluating solutions for electronic document distribution, with several key criteria in mind. he solution needed to be easy to use and available to all users at no charge. GPO wanted to ensure that users would not need to download any specialized sotware onto their computers to validate digital signatures on documents. he system had to support document authentication on an industrial scale of millions of documents per year. Robust security attributes were a must, including support for hardware security modules that would enable cryptographic digital signatures. Furthermore, the system had to maintain persistent authentication that would travel along with documents regardless of their destination. Ater evaluating several options, GPO worked with 4Point to implement a solution based on Adobe LiveCycle Digital Signatures ES and Adobe Acrobat Professional to generate, authenticate, and disseminate documents electronically. Working with Adobe Certiied Document Services provider Using Adobe LiveCycle Digital Signatures ES and Acrobat Professional, GPO generates, disseminates, and authenticates millions of oicial government documents. When a document is requested it is converted to PDF and LiveCycle Digital Signatures ES places an electronic seal on it to ensure authenticity. Built in document controls ensure the ile has not been modiied since certiication. VeriSign, Inc. and security hardware provider SafeNet, the GPO can digitally sign documents in Adobe Portable Document Format (PDF) with signing credentials that are veriied and protected by these trusted partners, delivering to recipients the assurance that documents are authentic and have not been altered in any way. Systems At A Glance • Adobe Acrobat Professional • Adobe LiveCycle Digital Signatures ES • Adobe Reader • Verisign (GeoTrust) • SafeNet Luna SA HSM he Adobe solutions give GPO a secure means of distributing essential materials. he GPO has a planned roll-out of the solution over the next several months. When a member of Congress, a citizen, or another constituent requests a reprint of a document, the GPO will convert the document to Adobe PDF and uses LiveCycle Digital Signatures ES to place an electronic seal on it to ensure its authenticity. Upon delivery, the built-in document controls ensure that the document has not been modiied since certiication. Due to the rich functionality of Adobe sotware any user on any platform can access, view, and read documents in Adobe PDF using only free Adobe Reader® sotware. The endurance of hard-copy, the cost of digital One of the most recent successful and visible signs of the GPO’s embrace of the LiveCycle solution came in the form of an initiative by he Oice of Management and Budget. he agency announced that for the iscal year 2009, the United States Budget would be posted online at www.budget.gov. he E-Budget—which will be stamped with a digital seal of authenticity—will be uploaded as a fully searchable Adobe PDF ile. For More Information www.adobe.com/products/livecycle/ www.adobe.com/government/ Adobe Systems Incorporated 345 Park Avenue San Jose, CA 95110-2704 USA www.adobe.com he E-Budget initiative alone is saving the government 20 tons of paper and nearly $1 million over the next ive years. he monetary savings and reduced environmental impact from moving away from tangible documents are phenomenal. Next, GPO is expanding its LiveCycle solution to encompass delivering documents through its Federal Digital System (FDsys), which manages government information from all three branches of the U.S. Government in digital form, and is even evaluating using the solution to scan, authenticate, and archive historical documents from as early as the 1800s. Adobe, the Adobe logo, Acrobat, LiveCycle, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. All other trademarks are the property of their respective owners. © 2009 Adobe Systems Incorporated. All rights reserved. Printed in the USA. 95011815 03/09 R 1.1