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Loan Form

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Bank Loan Application Form and Checklist

Primary Officer:    Prepared By:

Date Prepared:

Loan Request

Borrower:

Business Information: Form:

Date of Organization:

Type:

Management:

Ownership:

Guarantors (Typically the owner of the business):

Request:

Purpose:

Terms:

Type
Amount
Rate/Fees
Term
Repayment

Source of Repayment: Primary:

Secondary:

Collateral Description:

Collateral Valuation:

Type Appraised Value % of ADV Debt Avail. Equity LTV
Accounts Receivable 75% (0-90 days)
Inventory 30%
Equipment 75%
Marketable Securities 70%
Commercial and Residential Property 75%
Vacant Land 30-50%

Flood Hazard:

Environmental Concerns:

Borrower's Debt:

Type Open High Bal. # of REN Rate Terms SEC LTV

Borrower's Payment History:

Line of Credit Usage:

Low Balance:    # of Days at Zero:

Other Debts:

Depository Relationship:

Name Acct # Type Opened Balance Avg. Col. Bal. Rate

Average Cost of Funds:

Trust Relationship:

Background Information:

Financial Statement:

Last 3 years of business financial statements and/or tax returns

Last 3 years of owner's personal tax return

Current personal financial statement

BUSINESS LOAN APPLICATION

Date:

New Relationship    Branch:

Existing Relationship    Officer:

BUSINESS INFORMATION

Business Name:

Address:

Telephone ( )    Tax I.D.

Individual Name(s):

Address:

Telephone ( )    Social Security #    Date of Birth:

Proprietorship    Partnership    Sub-Chapter S    Corporation    Non-Profit    Individual    LLC

Ownership Distribution (List stockholders, partners, owner names):

Name Title # of Years % SS#

Name Title # of Years % SS#

Name Title # of Years % SS#

Nature of Business    Year Established    Number of Employees

Years at Present Location    Own    Lease

Accountant Telephone ( )

Insurance Agent Telephone ( )

Attorney Telephone ( )

FINANCIAL INFORMATION

Bank of Account    Account Number

Credit Relationships: Please provide details of your business credit relationships below:

Name of Creditor Purpose of Loan Original Loan Amount Amount Presently Owing Repayment Terms Maturity Date

LOAN REQUEST

Amount of Loan Requested:    Type of loan:

Line of Credit

Term Loan

Requested Term of Loan

Business Home Equity

Commercial Real Estate

Specific Loan Purpose (Check all that apply)

Working Capital

Other type of loan required and purpose

Finance Purchase of Inventory

Finance Purchase of Equipment

Finance Purchase of Real Estate

Finance Purchase of Business

Refinance Existing Loan or Debts

Collateral Available* (Check all that apply)

All Assets (accounts receivable, inventory, machinery and equipment)

Specific Equipment (Please attach equipment list, including serial numbers or description of equipment, and invoices for new equipment.)

Real Estate (Please attach property address, legal description and a copy of most recent tax bill).

Square Feet    Acres

Cash on Deposit at (name of bank) Branch Account #

Personal Assets (As described in Personal Financial Statement.)

* Collateral: Loans are secured by collateral, which is property in which a security interest is granted to secure repayment of the loan. The loan collateral may include business assets, stocks, bonds, certificates of deposits, or personal assets. Consider (1) the value of the loan collateral must be equal to or greater than the amount of the loan, (2) expected economic life of collateral will be considered by the Bank in evaluating the collateral offered for the loan, (3) formal collateral appraisals may be required, and (4) a pledge of personal assets may be required as additional collateral for the business loan requested.

Guarantors** (Please list)

Name    Social Security #

Address

Name    Social Security #

Address

Name    Social Security #

Address

BUSINESS BACKGROUND INFORMATION

PERSONAL BUSINESS EXPERIENCE

MISCELLANEOUS INFORMATION

Are tax liabilities current? Yes No Settled through

Is the business an endorser, guarantor, or co-maker for any obligation not listed in the financial statements? Yes No

If yes, what is the contingent liability?

Has the business or principal owner ever declared bankruptcy? Yes No

If yes, provide details on a separate sheet.

Is the business a defendant in any lawsuit? Yes No

If yes, provide details on a separate sheet.

Are any of the business assets encumbered by liens or attachments of any type? Yes No

What By whom Amount $

What By whom Amount $

What By whom Amount $

Does the business have a pension fund? Yes No    profit-sharing plan? Yes No

If so, does the plan have any unfunded pension liabilities? Yes No Amount $

CERTIFICATION

The undersigned certifies that, to the best of his or her knowledge and belief, all information contained in this loan application and in the accompanying statements and documents is true, complete, and correct. The undersigned agrees to notify the Bank immediately of any material changes in this information. It is further agreed that, whether or not the loan herein applied for is approved, the undersigned will pay or reimburse the bank for the costs, if any, of surveys, title or mortgage examinations, appraisals, etc., performed by non-Bank personnel with the consent of the applicant. The undersigned authorizes the Bank to contact any bank and trade creditors it deems necessary without further notice, including, but not limited to, Dunn & Bradstreet reports or information from TRW Credit Data.

Business Name (print):

Applicant Signature:

Date:

Applicant Title:

Guarantor(s) Signature:

Date:

Guarantor(s) Signature:

Date:

BUSINESS LOAN APPLICATION CHECKLIST

Please be sure all of the following documentation has been included in order for your business loan application to be processed.

Business Loan Application

Accountant-Prepared Business Financial Statements (Profit and Loss, Balance Sheet) for the past three fiscal years

Business Federal Tax Returns for past three fiscal years

Interim Financial Statements (if available)

Most Recent Federal Tax Returns for each principal owner listed in the first section of the Business Loan Application

Personal Financial Statement

Organizational Papers (Articles, d/b/a papers, etc.)

OTHER:

Enter text✕

What a Loan Form Is and when it’s used

A Loan Form is a written record that documents the terms of a loan between a lender and a borrower, including principal, interest rate, repayment schedule, security or collateral, and events of default. Loan Forms range from short promissory notes to multi-page loan agreements and may be secured (mortgage, UCC-1) or unsecured. Properly completed Loan Forms allocate rights and obligations, support credit underwriting, and create the primary evidence used for debt collection, servicing, and regulatory reporting.

Why a clear Loan Form matters

A well‑crafted Loan Form reduces ambiguity about payment terms, interest calculations, and remedies, improving enforceability and recordkeeping. It supports underwriting, auditing, and regulatory compliance while reducing disputes over obligations and timelines.

Why a clear Loan Form matters

Who commonly prepares and signs Loan Forms

Multiple parties use Loan Forms; responsibilities differ by role and organization.

  • Lenders and loan officers — prepare terms, collect documentation, and maintain the original signed agreement for underwriting and servicing.
  • Borrowers and guarantors — review terms, provide identity and tax information, and sign to accept obligations under the loan.
  • Attorneys, closing agents, and brokers — review clauses, handle notarization or recording, and coordinate collateral filings (for secured loans).

Clear role assignment at signature reduces post‑execution disputes and helps manage retention and audit requirements.

Primary signatories and typical responsibilities

Lender — Loan Officer

The lender or loan officer reviews borrower credit and collateral, sets interest and repayment terms, confirms compliance with lending policy, and ensures the executed Loan Form and supporting documents are retained for audit and regulatory purposes.

Borrower — Individual/Entity

The borrower or authorized representative confirms identity, provides tax ID and income documentation, accepts the stated repayment and security terms, and signs the Loan Form under the stated legal entity name to ensure enforceability.

Core components to include in every Loan Form

A professional Loan Form is concise, unambiguous, and includes measurable payment mechanics, default remedies, and clear identification of parties and collateral.

Loan Amount

Exact principal amount in dollars, including disbursement instructions, currency, and whether amounts can be increased by future advances or draws.

Interest Rate

Specify nominal APR or interest calculation method, compounding frequency, and reference rate (fixed, prime, or index with spread).

Repayment Terms

Payment schedule, amount, due dates, prepayment rules, late fee formula, and any amortization table or balloon payment provisions.

Collateral Description

For secured loans, identify collateral precisely (VIN, real property legal description, equipment serials) and reference UCC or mortgage filing requirements.

Default and Remedies

Events of default, cure periods, acceleration clauses, interest on defaulted amounts, and jurisdiction for dispute resolution.

Signatures and Dates

Designated signature blocks for each party, printed names, titles for entities, and explicit dates to establish effective and execution dates.

Step-by-step: completing and executing a Loan Form

Follow these sequential steps to prepare, verify, and finalize a Loan Form with minimal friction.

  • 01
    Prepare the draft: Populate parties, amounts, rates, and repayment schedule.
  • 02
    Attach supporting documents: Include credit, income, collateral descriptions, and identification.
  • 03
    Verify identities: Use government ID, TIN, or KYC checks for accuracy.
  • 04
    Execute and retain: Obtain all signatures, notarize if required, and store originals securely.

Configure an online Loan Form workflow

Key workflow settings ensure correct signer order, required fields, and authentication for eSignature and processing.

Field Configuration
Signer Order Set lender first or borrower first per closing protocol
Required Fields Mark name, amount, rate, date, and signature fields required
Authentication Method Choose email, SMS code, or stronger KBA when needed
Record Storage Enable audit trail and secure document retention

Where to send and file a completed Loan Form

After execution, distribute copies and, when applicable, file security interests or recordings with the appropriate agencies.

  • Lender File: Keep the original signed agreement in the loan file.
  • Borrower Copy: Provide a fully signed copy to the borrower for their records.
  • Collateral Filing: File a UCC‑1 or mortgage where collateral attachment requires public notice.
  • Servicer/Agent: Send executed documents to servicing agents or trustees as contract requires.

Digital signing and delivery considerations

Use a platform that supports secure file formats, required authentication, and integration with your systems.

  • File Format: PDF or DOCX preferred
  • Authentication: Email OTP, SMS, or KBA
  • Integrations: CRM, loan servicing, or document storage

Typical dates and timing to record on a Loan Form

Document key dates distinctly to prevent disputes and to trigger processing actions like payments, recording, or regulatory reporting.

Effective Date:

Date when obligations begin; enter MM/DD/YYYY.

First Payment Due:

Record first payment date and recurrence interval.

Payment Window:

Grace period or late fee trigger days after due date.

Default Cure Period:

Specify number of days to cure before acceleration.

Recording Deadline:

Record mortgage or deed per county timeframe if applicable.

Key milestones from application to post‑closing

Track milestones with dates to monitor underwriting, closing, and post‑closing obligations.

01

Application Submitted

Underwriting begins and conditions are set.

02

Underwriting Complete

Loan approval and conditions communicated to parties.

03

Closing / Execution

All parties sign and any required notarizations occur.

04

Post‑Closing Recording

File UCC‑1 or mortgage when security interest exists.

Common preparation mistakes to avoid

  • Entering informal or abbreviated names that do not match government IDs or entity formation documents, which can impede enforcement or collateral filings.
  • Omitting precise collateral descriptions (serial numbers, VINs, legal property descriptions), causing incomplete UCC or recording notices and potential priority disputes.
  • Failing to specify interest calculation method, compounding frequency, or APR disclosure clearly, creating disputes about payment amounts and late fees.
  • Skipping identity verification or tax ID confirmation (TIN/SSN), which can trigger backup withholding or slow underwriting and funding.

Potential consequences of errors or omissions

Unenforceable Terms: Ambiguity can render key remedies unenforceable.
Tax Liabilities: Incorrect TINs can trigger backup withholding.
UCC Priority Loss: Incomplete filings risk losing secured creditor priority.
Regulatory Penalties: Failing required disclosures can lead to fines.
Reputational Risk: Contract disputes damage lender‑borrower relations.
Funding Delays: Missing signatures or notarizations delay disbursement.

Required identification and data elements

Borrower TIN/SSN: Tax ID for reporting
Government ID: Photo ID for identity verification
Address: Street, city, state, ZIP
Collateral Info: VIN, serial, or legal description
Payment Terms: Amount, schedule, due dates
Signatures: Printed name, title, date

Sample eSignature vendor comparison for Loan Forms

Compare core pricing and capabilities relevant to Loan Forms; signNow is listed first per platform column ordering requirements.

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Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7‑day trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

Practical ways organizations use Loan Forms

Real organizations use standardized Loan Forms to speed closings and centralize document retention while preserving compliance records.

Optica Ventures LLC

Optica standardized note templates to reduce borrower confusion and speed processing.

  • Simplified borrower experience.
  • Brian Fitzgibbons, COO, said the interface is simple and easy‑to‑use for the team and their customers, emphasizing quicker turnaround and clearer borrower communications.

Martin Properties

A real estate operator moved loan executions online for remote closings.

  • Faster closings onsite.
  • Tim Martin, Founder, described processing and executing documents online with compliance and security, enabling mobile signing and efficient file management during closings.

Practical tips for accurate Loan Form completion

Follow these practices to reduce errors, speed funding, and maintain enforceability.

Verify party identity
Confirm borrower and guarantor names match government ID and formation documents; use KYC checks for entities to prevent enforceability issues.
Spell out money terms
Include principal in numerals and words, define APR or interest method, and detail late fee formulas to avoid disputes.
Document collateral precisely
Add serial numbers, VINs, or full legal property descriptions to ensure accurate UCC or recording filings and priority protection.
Retain audit trails
Keep signed PDFs with timestamps, signer identity records, and notarization or acknowledgement evidence for compliance and audit readiness.

Loan Form FAQs and common issues

Answers to frequent questions about eSigning, notarization, corrections, retention, and revocation for Loan Forms.


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