Fill and Sign the Meeting Minutes Form Template

MINUTES OF ANNUAL MEETING OF STOCKHOLDERS OF _______________________________ ___________________, 20 ______ The annual meeting of stockholders of _____________, Inc was held at ________________________________________________________________________. The meeting was called to order at __________ ____.m. by ____________________________, President, who chaired the meeting, and ______________ kept the record of the meeting. The following stockholders were present in person: _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ __________________ shareholders representing _____% of the shares outstanding were not represented at the stockholder's meeting. The shares represented in person were _____% of the total shares outstanding. The shares represented by proxy were ______% of the total shares outstanding. A total of ________% of the outstanding shares were represented at the stockholder's meeting. The following stockholders were represented by proxy: _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ - 1 - The Chairman announced that the people present in person and by proxy constituted a quorum (_____ % minimum of the total shares outstanding required) in accordance with the Corporation's Article's & By-Law's and were authorized to vote all of their shares. The Chairman announced that the purpose of the meeting was to: a) Elect ______ directors to serve for the following year and, b) to present ______________________________________. The following corporate records and documents were made available for review: Corporate Articles; By-Laws; Stock Ledger; 20___ Financial Records; Financial Summary Records from Prior Years; Stockholder Minutes & Records from _______; and, Director's Minutes & Records. Minutes of last year's meeting were available for stockholders to take with them if desired. Approval Of Agenda The meeting agenda was presented and the Chairman stated that no additional business had been brought up before the meeting. There being none, the Chairman asked if there was a motion to accept the agenda as it stands without any modification. ________________ made the motion: "There being no requests for additions to the agenda prior to this annual meeting, the agenda shall hereby be approved as presented without any changes." ______________ seconded the motion. There was no discussion and the motion was unanimously approved. Approval Of Minutes The waiver of reading of last year's minutes was the next order of business. __________ made the motion: "That the minutes of the last stockholder's meeting which was the Annual Stockholder's Meeting held on _______________ approved as written and without being read aloud." _______________ seconded the motion. There was no discussion and the motion was unanimously approved. Approval of Company Business There was no old business. The chairman started the new business with a request to entertain a motion to approve last year's activities of the company. _______________ then made the motion: "That all purchases, contracts, contributions, compensations, acts, decisions, proceedings, elections, and appointments by the Officers or Board of Directors during 20 ____, and all matters referred to in the Stockholder letters for the Fiscal Year ending ____________ be and the same hereby are approved and ratified." ___________ seconded the motion. There was no further discussion and the motion was unanimously approved by the stockholders. Opening of Nominations At this point, the chairman noted that management recommended that ___________, ________, and ___________ be reelected as directors for the coming year and offered to entertain a motion to open up nominations for the board of directors. Motion was made by _____________ "to open up nominations for the board of directors for the election of three directors to serve for the - 2 - year of 20___ - 20___." The motion was seconded by __________. There was no discussion and the motion was unanimously passed. The Chairman announced that nominations were open. Nominations Upon motion made by ________________ and seconded by ________________, ________________ was nominated to serve another term. Upon motion made by ________________ and seconded by ________________, ____________ was nominated to serve another term. Upon motion made by ________________ and seconded by ________________, ________________ was nominated to serve another term. Close of Nominations There being no other nominations, the Chairman asked for a motion to close the nominations. "Motion to close nominations for the board of directors" was made by ________________ and seconded by ________________. There was no discussion and the motion was unanimously approved. Adoption of Candidate Slate The chairman then offered to entertain a motion to "adopt the slate of board of director candidates as presented." ________________ made the motion and ________________ seconded it. There was no discussion and the motion was unanimously approved. ________________, ________________ and ________________ were reelected to serve as directors. The Chairman declared that the above named persons were duly elected directors to hold office for the ensuing year of 20 ___ - 20 ___. Management Presentation Starts There being no further new business, the chairman proceeded into the company's management presentation which began at approximately ________ ___. m. and lasted until approximately ________ ___. m. ____________, the company's chairman and also the company's president and CEO made the management presentation. Presentation re business of the corporation: Financial Review: The chairman then conducted a review of the company's financial information. Items reviewed included the following: _______ Operations Summary; Source of Cash Resources; Balance Sheet ___/___/___; Equity Growth; and, commentary. - 3 - End of Management Presentation Adjournment There being no further business or discussion, the chairman offered to entertain a motion to adjourn. _______________ made the motion to adjourn the annual stockholder's meeting and _______________ seconded it. The motion was unanimously approved and the meeting was formally closed at approximately _______ __.m. IN WITNESS WHEREOF, I have executed my name as Secretary and have hereunto affixed the corporate seal of the above-named Corporation this ______ day of _________ , 20 ____. _______________________________ Secretary (SEAL) - 4 -