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Mitchell Hutchins Securities Trust

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BY-LAWS OF MITCHELL HUTCHINS SECURITIES TRUST

December 23, 1999

TABLE OF CONTENTS

ARTICLE I PRINCIPAL OFFICE AND SEAL........................................1

Section 1. Principal Office..........................................1

Section 2. Seal......................................................1

ARTICLE II MEETINGS OF TRUSTEES............................................1

Section 1. Action by Trustees........................................1

Section 2. Compensation of Trustees..................................1

Section 3. Retirement of Trustees....................................1

ARTICLE III COMMITTEES.....................................................2

Section 1. Establishment.............................................2

Section 2. Proceedings; Quorum; Action...............................2

Section 3. Compensation of Committee Members.........................2

ARTICLE IV OFFICERS........................................................2

Section 1. General...................................................2

Section 2. Election..................................................2

Section 3. Vacancies and Newly Created Offices.......................2

Section 4. Removal and Resignation....................................2

Section 5. Chairman..................................................3

Section 6. President.................................................3

Section 7. Vice President(s).........................................3

Section 8. Treasurer and Assistant Treasurer(s)......................3

Section 9. Secretary and Assistant Secretaries.......................4

Section 10. Compensation of Officers...................................4

Section 11. Surety Bond................................................4

ARTICLE V MEETINGS OF SHAREHOLDERS.........................................4

Section 1. No Annual Meetings........................................4

Section 2. Special Meetings..........................................4

Section 3. Notice of Meetings; Waiver................................5

Section 4. Adjourned Meetings........................................5

Section 5. Validity of Proxies.......................................5

Section 6. Record Date...............................................6

Section 7. Action Without a Meeting..................................6

ARTICLE VI SHARES OF BENEFICIAL INTEREST...................................6

Section 1. No Share Certificates.....................................6

Section 2. Transfer of Shares.........................................6

ARTICLE VII CUSTODY OF SECURITIES..........................................6

Section 1. Employment of a Custodian.................................6

Section 2. Termination of Custodian Agreement........................6

Section 3. Other Arrangements........................................7

ARTICLE VIII FISCAL YEAR AND ACCOUNTANT....................................7

Section 1. Fiscal Year...............................................7

Section 2. Accountant................................................7

ARTICLE IX AMENDMENTS......................................................7

Section 1. General...................................................7

Section 2. By Shareholders Only.......................................7

ARTICLE X NET ASSET VALUE..................................................7

ARTICLE XI MISCELLANEOUS...................................................8

Section 1. Inspection of Books.......................................8

Section 2. Severability..............................................8

Section 3. Headings..................................................8

These By-laws of Mitchell Hutchins Securities Trust (the "Trust"), a Delaware business trust, are subject to the Trust Instrument of the Trust dated as of December 23, 1999, as from time to time amended, supplemented or restated (the "Trust Instrument"). Capitalized terms used herein have the same meanings as in the Trust Instrument.

ARTICLE I

PRINCIPAL OFFICE AND SEAL

SECTION 1. PRINCIPAL OFFICE. The principal office of the Trust shall be located in , or such other location as the Trustees determine. The Trust may establish and maintain other offices and places of business as the Trustees determine.

SECTION 2. SEAL. The Trustees may adopt a seal for the Trust in such form and with such inscription as the Trustees determine. Any Trustee or officer of the Trust shall have authority to affix the seal to any document.

ARTICLE II

MEETINGS OF TRUSTEES

SECTION 1. ACTION BY TRUSTEES. Trustees may take actions at meetings held at such places and times as the Trustees may determine, or without meetings, all as provided in Article II, Section 7, of the Trust Instrument.

SECTION 2. COMPENSATION OF TRUSTEES. Each Trustee who is neither an employee of an investment adviser of the Trust or any Series nor an employee of an entity affiliated with the investment adviser may receive such compensation from the Trust for services as the Trustees may determine. Each Trustee may receive such reimbursement for expenses as the Trustees may determine.

SECTION 3. RETIREMENT OF TRUSTEES. Each Trustee who has attained the age of seventy-two (72) years as of December 31 of any year shall retire from service as a Trustee on such date unless that retirement would cause the Trust to be required to call a meeting of Shareholders to fill the resulting vacancy on the Board of Trustees; provided, however, that this requirement may be waived on an annual basis for individual Trustees by resolution of the Board of Trustees. Such waiver may include a period ending at the close of business on December 31 of the following year. Notwithstanding anything in this Section, a Trustee may retire at any time as provided for in the Trust Instrument.

ARTICLE III

COMMITTEES

SECTION 1. ESTABLISHMENT. The Trustees may designate one or more committees of the Trustees, which may include an Executive Committee, a Nominating Committee, and an Audit Committee. The Trustees shall determine the number of members of each committee and its powers and shall appoint its members and its chair. Each committee member shall serve at the pleasure of the Trustees. The Trustees may abolish any committee at any time. Each committee shall maintain records of its meetings and report its actions to the Trustees. The Trustees may rescind any action of any committee, but such rescission shall not have retroactive effect. The Trustees may delegate to any committee any of its powers, subject to the limitations of applicable law.

SECTION 2. PROCEEDINGS; QUORUM; ACTION. Each committee may adopt such rules governing its proceedings, quorum and manner of acting as it shall deem proper and desirable. In the absence of such rules, a majority of any committee shall constitute a quorum, and a committee shall act by the vote of a majority of a quorum.

SECTION 3. COMPENSATION OF COMMITTEE MEMBERS. Each committee member who is not an "interested person" of the Trust, as defined in the 1940 Act ("Disinterested Trustees") may receive such compensation from the Trust for services as the Trustees may determine. Each Trustee may receive such reimbursement for expenses as the Trustees may determine.

ARTICLE IV

OFFICERS

SECTION 1. GENERAL. The officers of the Trust shall be a Chairman, a President, one or more Vice Presidents, a Treasurer, and a Secretary, and may include one or more Assistant Treasurers or Assistant Secretaries and such other officers ("Other Officers") as the Trustees may determine.

SECTION 2. ELECTION. Tenure and Qualifications of Officers. The Trustees shall elect the officers of the Trust. Each officer elected by the Trustees shall hold office until his or her successor shall have been elected and qualified or until his or her earlier death, inability to serve, or resignation. Any person may hold one or more offices, except that the Chairman and the Secretary may not be the same individual. A person who holds more than one office in the Trust may not act in more than one capacity to execute, acknowledge, or verify an instrument required by law to be executed, acknowledged, or verified by more than one officer. No officer other than the Chairman need be a Trustee or Shareholder.

SECTION 3. VACANCIES AND NEWLY CREATED OFFICES. Whenever a vacancy shall occur in any office or if any new office is created, the Trustees may fill such vacancy or new office.

SECTION 4. REMOVAL AND RESIGNATION. Officers serve at the pleasure of the Trustees and may be removed at any time with or without cause. The Trustees may delegate this power to the Chairman or President with respect to any Other Officer. Such removal shall be without prejudice to the contract rights, if any, of the person so removed. Any officer may resign from office at any time by delivering a written resignation to the Trustees, Chairman, or the President. Unless otherwise specified therein, such resignation shall take effect upon delivery.

SECTION 5. CHAIRMAN. The Chairman shall preside at all meetings of the Trustees and shall in general exercise the powers and perform the duties of the Chairman of the Trustees. The Chairman shall exercise such other powers and perform such other duties as the Trustees may assign to the Chairman.

SECTION 6. PRESIDENT. The President shall be the chief executive officer of the Trust. The President shall preside at any Shareholders' meetings. Subject to the direction of the Trustees, the President shall have general charge, supervision and control over the Trust's business affairs and shall be responsible for the management thereof and the execution of policies established by the Trustees. Except as the Trustees may otherwise order, the President shall have the power to grant, issue, execute or sign powers of attorney, proxies, agreements or other documents. The President also shall have the power to employ attorneys, accountants and other advisers and agents for the Trust, except as otherwise required by the 1940 Act. At the request or in the absence or disability of the Chairman, the President shall perform all the duties of the Chairman and, when so acting, shall have all the powers of the Chairman.

SECTION 7. VICE PRESIDENT(s). The Vice President(s) shall have such powers and perform such duties as the Trustees or the Chairman may determine. At the request or in the absence or disability of the President, the Vice President (or, if there are two or more Vice Presidents, then the senior of the Vice Presidents present and able to act) shall perform all the duties of the President and, when so acting, shall have all the powers of the President. The Trustees may designate a Vice President as the principal financial officer of the Trust or to serve one or more other functions. If a Vice President is designated as principal financial officer of the Trust, he or she shall have general charge of the finances and books of the Trust and shall report to the Trustees annually regarding the financial condition of each Series as soon as possible after the close of such Series's fiscal year. The Trustees also may designate one of the Vice Presidents as Executive Vice President.

SECTION 8. TREASURER AND ASSISTANT TREASURER(s). The Treasurer may be designated as the principal financial officer or as the principal accounting officer of the Trust. If designated as principal financial officer, the Treasurer shall have general charge of the finances and books of the Trust, and shall report to the Trustees annually regarding the financial condition of each Series as soon as possible after the close of such Series' fiscal year. The Treasurer shall be responsible for the delivery of all funds and securities of the Trust to such company as the Trustees shall retain as Custodian. The Treasurer shall furnish such reports concerning the financial condition of the Trust as the Trustees may request. The Treasurer shall perform all acts incidental to the office of Treasurer, subject to the Trustees' supervision, and shall perform such additional duties as the Trustees may designate.

Any Assistant Treasurer may perform such duties of the Treasurer as the Trustees or the Treasurer may assign, and, in the absence of the Treasurer, may perform all the duties of the Treasurer.

SECTION 9. SECRETARY AND ASSISTANT SECRETARIES. The Secretary shall record all votes and proceedings of the meetings of Trustees and Shareholders in books to be kept for that purpose. The Secretary shall be responsible for giving and serving notices of the Trust. The Secretary shall have custody of any seal of the Trust and shall be responsible for the records of the Trust, including the Share register and such other books and documents as may be required by the Trustees or by law. The Secretary shall perform all acts incidental to the office of Secretary, subject to the supervision of the Trustees, and shall perform such additional duties as the Trustees may designate.

Any Assistant Secretary may perform such duties of the Secretary as the Trustees or the Secretary may assign, and, in the absence of the Secretary, may perform all the duties of the Secretary.

SECTION 10. COMPENSATION OF OFFICERS. Each officer may receive such compensation from the Trust for services and reimbursement for expenses as the Trustees may determine.

SECTION 11. SURETY BOND. The Trustees may require any officer or agent of the Trust to execute a bond (including, without limitation, any bond required by the 1940 Act and the rules and regulations of the Securities and Exchange Commission ("Commission")) to the Trust in such sum and with such surety or sureties as the Trustees may determine, conditioned upon the faithful performance of his or her duties to the Trust, including responsibility for negligence and for the accounting of any of the Trust's property, funds or securities that may come into his or her hands.

ARTICLE V

MEETINGS OF SHAREHOLDERS

SECTION 1. NO ANNUAL MEETINGS. There shall be no annual Shareholders' meetings, unless required by law.

SECTION 2. SPECIAL MEETINGS. The Secretary shall call a special meeting of Shareholders of any Series or Class whenever ordered by the Trustees.

The Secretary also shall call a special meeting of Shareholders of any Series or Class upon the written request of Shareholders owning at least ten percent of the Outstanding Shares of such Series or Class entitled to vote at such meeting; provided, that (1) such request shall state the purposes of such meeting and the matters proposed to be acted on, and (2) the Shareholders requesting such meeting shall have paid to the Trust the reasonably estimated cost of preparing and mailing the notice thereof, which the Secretary shall determine and specify to such Shareholders. If the Secretary fails for more than thirty days to call a special meeting when required to do so, the Trustees or the Shareholders requesting such a meeting may, in the name of the Secretary, call the meeting by giving the required notice. The Secretary shall not call a special meeting upon the request of Shareholders of any Series or Class to consider any matter that is substantially the same as a matter voted upon at any special meeting of Shareholders of such Series or Class held during the preceding twelve months, unless requested by the holders of a majority of the Outstanding Shares of such Series or Class entitled to be voted at such meeting.

A special meeting of Shareholders of any Series or Class shall be held at such time and place as is determined by the Trustees and stated in the notice of that meeting.

SECTION 3. NOTICE OF MEETINGS; WAIVER. The Secretary shall call a special meeting of Shareholders by giving written notice of the place, date, time, and purposes of that meeting at least fifteen days before the date of such meeting. The Secretary may deliver or mail, postage prepaid, the written notice of any meeting to each Shareholder entitled to vote at such meeting. If mailed, notice shall be deemed to be given when deposited in the United States mail directed to the Shareholder at his or her address as it appears on the records of the Trust.

SECTION 4. ADJOURNED MEETINGS. A Shareholders' meeting may be adjourned one or more times for any reason, including the failure of a quorum to attend the meeting. No notice of adjournment of a meeting to another time or place need be given to Shareholders if such time and place are announced at the meeting at which the adjournment is taken or reasonable notice is given to Persons present at the meeting, and if the adjourned meeting is held within a reasonable time after the date set for the original meeting. Determination of reasonable notice and a reasonable time for purposes of the foregoing sentence is to be made by the officers of the Trust. Any business that might have been transacted at the original meeting may be transacted at any adjourned meeting. If after the adjournment a new record date is fixed for the adjourned meeting, the Secretary shall give notice of the adjourned meeting to Shareholders of record entitled to vote at such meeting. Any irregularities in the notice of any meeting or the nonreceipt of any such notice by any of the Shareholders shall not invalidate any action otherwise properly taken at any such meeting.

SECTION 5. VALIDITY OF PROXIES. Subject to the provisions of the Trust Instrument, Shareholders entitled to vote may vote either in person or by proxy; provided, that either (1) the Shareholder or his or her duly authorized attorney has signed and dated a written instrument authorizing such proxy to act, or (2) the Trustees adopt by resolution an electronic, telephonic, computerized or other alternative to execution of a written instrument authorizing the proxy to act, but if a proposal by anyone other than the officers or Trustees is submitted to a vote of the Shareholders of any Series or Class, or if there is a proxy contest or proxy solicitation or proposal in opposition to any proposal by the officers or Trustees, Shares may be voted only in person or by written proxy. Unless the proxy provides otherwise, it shall not be valid for more than eleven months before the date of the meeting. All proxies shall be delivered to the Secretary or other person responsible for recording the proceedings before being voted. A proxy with respect to Shares held in the name of two or more persons shall be valid if executed by one of them unless at or prior to exercise of such proxy the Trust receives a specific written notice to the contrary from any one of them. Unless otherwise specifically limited by their terms, proxies shall entitle the Shareholder to vote at any adjournment of a Shareholders' meeting. A proxy purporting to be executed by or on behalf of a Shareholder shall be deemed valid unless challenged at or prior to its exercise, and the burden of proving invalidity shall rest on the challenger. At every meeting of Shareholders, unless the voting is conducted by inspectors, the chairman of the meeting shall decide all questions concerning the qualifications of voters, the validity of proxies, and the acceptance or rejection of votes. Subject to the provisions of the Delaware Business Trust Act, the Trust Instrument, or these By-laws, the General Corporation Law of the State of Delaware relating to proxies, and judicial interpretations thereunder shall govern all matters concerning the giving, voting or validity of proxies, as if the Trust were a Delaware corporation and the Shareholders were shareholders of a Delaware corporation.

SECTION 6. RECORD DATE. The Trustees may fix in advance a date up to ninety days before the date of any Shareholders' meeting as a record date for the determination of the Shareholders entitled to notice of, and to vote at, any such meeting. The Shareholders of record entitled to vote at a Shareholders' meeting shall be deemed the Shareholders of record at any meeting reconvened after one or more adjournments, unless the Trustees have fixed a new record date.

SECTION 7. ACTION WITHOUT A MEETING. Shareholders may take any action without a meeting if a majority (or such greater amount as may be required by law) of the Outstanding Shares entitled to vote on the matter consent to the action in writing and such written consents are filed with the records of Shareholders' meetings. Such written consent shall be treated for all purposes as a vote at a meeting of the Shareholders.

ARTICLE VI

SHARES OF BENEFICIAL INTEREST

SECTION 1. NO SHARE CERTIFICATES. Neither the Trust nor any Series or Class shall issue certificates certifying the ownership of Shares, unless the Trustees may otherwise specifically authorize such certificates.

SECTION 2. TRANSFER OF SHARES. Shares shall be transferable only by a transfer recorded on the books of the Trust by the Shareholder of record in person or by his or her duly authorized attorney or legal representative. Shares may be freely transferred and the Trustees may, from time to time, adopt rules and regulations regarding the method of transfer of such Shares.

ARTICLE VII

CUSTODY OF SECURITIES

SECTION 1. EMPLOYMENT OF A CUSTODIAN. The Trust shall at all times place and maintain all cash, securities and other assets of the Trust and of each Series in the custody of a custodian meeting the requirements set forth in Article VII, Section 4 of the Trust Instrument ("Custodian"). The Custodian shall be appointed from time to time by the Board of Trustees, who shall determine its remuneration

SECTION 2. TERMINATION OF CUSTODIAN AGREEMENT. Upon termination of any Custodian Agreement or the inability of the Custodian to continue to serve as custodian, in either case with respect to the Trust or any Series, the Board of Trustees shall (a) use its best efforts to obtain a successor Custodian; and (b) require that the cash, securities and other assets owned by the Trust or any Series be delivered directly to the successor Custodian.

SECTION 3. OTHER ARRANGEMENTS. The Trust may make such other arrangements for the custody of its assets (including deposit arrangements) as may be required by any applicable law, rule or regulation.

ARTICLE VIII

FISCAL YEAR AND ACCOUNTANT

SECTION 1. FISCAL YEAR. The fiscal year of the Trust or a Series of the Trust shall end on such date as the Trustees may determine by resolution.

SECTION 2. ACCOUNTANT. The Trust shall employ independent certified public accountants as its Accountant to examine the accounts of the Trust and to sign and certify financial statements filed by the Trust. The Accountant's certificates and reports shall be addressed both to the Trustees and to the Shareholders. A majority of the Disinterested Trustees shall select the Accountant, acting upon the recommendation of the Audit Committee. The employment of the Accountant shall be conditioned upon the right of the Trust to terminate such employment without any penalty by vote of a Majority Shareholder Vote at any Shareholders' meeting called for that purpose.

ARTICLE IX

AMENDMENTS

SECTION 1. GENERAL. Except as provided in Section 2 of this Article, these By-laws may be amended by the Trustees, or by the affirmative vote of a majority of the Outstanding Shares entitled to vote at any meeting.

SECTION 2. BY SHAREHOLDERS ONLY. After the issue of any Shares, this Article may only be amended by the affirmative vote of the holders of the lesser of (a) at least two-thirds of the Outstanding Shares present and entitled to vote at any meeting, or (b) at least fifty percent of the Outstanding Shares.

ARTICLE X

NET ASSET VALUE

The term "Net Asset Value" of any Series shall mean that amount by which the assets belonging to that Series exceed its liabilities, all as determined by or under the direction of the Trustees. Net Asset Value per Share shall be determined separately for each Series and each Class and shall be determined on such days and at such times as the Trustees may determine. The Trustees shall make such determination with respect to securities for which market quotations are readily available, at the market value of such securities, and with respect to other securities and assets, at the fair value as determined in good faith by the Trustees; provided, however, that the Trustees, without Shareholder approval, may alter the method of appraising portfolio securities insofar as permitted under the 1940 Act and the rules, regulations and interpretations thereof promulgated or issued by the SEC or insofar as permitted by any order of the SEC applicable to the Series or to the Class. The Trustees may delegate any of their powers and duties under this Article X with respect to appraisal of assets and liabilities. At any time the Trustees may cause the Net Asset Value per Share last determined to be determined again in a similar manner and may fix the time when such redetermined values shall become effective.

ARTICLE XI

MISCELLANEOUS

SECTION 1. INSPECTION OF BOOKS. The Board of Trustees shall from time to time determine whether and to what extent, and at what times and places, and under what conditions the accounts and books of the Trust or any Series or Class shall be open to the inspection of Shareholders. No Shareholder shall have any right to inspect any account or book or document of the Trust except as conferred by law or otherwise by the Board of Trustees or by resolution of Shareholders.

SECTION 2. SEVERABILITY. The provisions of these By-laws are severable. If the Board of Trustees determine, with the advice of counsel, that any provision hereof conflicts with the 1940 Act, the regulated investment company provisions of the Internal Revenue Code or with other applicable laws and regulations, the conflicting provision shall be deemed never to have constituted a part of these By-laws; provided, however, that such determination shall not affect any of the remaining provisions of these By-laws or render invalid or improper any action taken or omitted prior to such determination. If any provision hereof shall be held invalid or unenforceable in any jurisdiction, such invalidity or unenforceability shall attach only to such provision only in such jurisdiction and shall not affect any other provision of these Bylaws.

SECTION 3. HEADINGS. Headings are placed in these By-laws for convenience of reference only and in case of any conflict, the text of these By-laws rather than the headings shall control.

Trustee Signature:

Date:

Enter text✕

What the Mitchell Hutchins Securities Trust Is

The Mitchell Hutchins Securities Trust is a written trust instrument used to hold and manage securities and investment assets on behalf of named beneficiaries, typically created by an individual or institution to centralize custody and direct distributions. It specifies the trustee's powers, investment authority, distribution terms, and successor trustees, and often includes registration instructions for broker-dealers and transfer agents. The document can cover cash and non-cash securities, designate tax treatment and reporting responsibilities, and set conditions for sale or transfer consistent with securities laws and account custody rules.

Why a Clear Mitchell Hutchins Securities Trust Matters

A properly drafted Mitchell Hutchins Securities Trust centralizes ownership, clarifies trustee authority, and reduces friction with custodians and transfer agents. It supports accurate tax reporting, documents the chain of authority for transfers, and can help limit fiduciary disputes and administrative delays.

Why a Clear Mitchell Hutchins Securities Trust Matters

Who Typically Uses This Trust and When

Trustees, family offices, broker-dealer compliance teams, and trust administrators use this document when holding investment securities in trust.

  • Individual settlors who transfer brokerage assets into a managed securities trust.
  • Family offices consolidating holdings for estate planning, tax efficiency, and centralized management.
  • Institutional trustees and broker-dealers executing transfers and registering securities in trust names.

Legal counsel, tax advisors, and custodial agents also interact with the trust to verify authority, confirm tax identities, and process transfers.

Key Sections to Expect in the Mitchell Hutchins Securities Trust

Core sections define the trust purpose, trustee powers and duties, beneficiary designations, permitted investments, tax allocation rules, and step-by-step transfer and registration procedures for securities.

Trust Purpose

Specifies whether trust is for income, discretionary distributions, or succession planning; clarifies duration, investment objectives, and conditions triggering sale or liquidation of securities therein.

Trustee Powers

Outlines buy-sell authority, discretionary investment powers, borrowing privileges, delegation to advisors, and limits on self-dealing to ensure compliance with fiduciary duties and custody agreements and reporting.

Beneficiary Terms

Identifies primary and contingent beneficiaries, distribution triggers, income versus principal allocations, and procedures for beneficiary changes to trustees and tax consequences.

Registration Instructions

Provides exact name format for brokerage accounts, required documentation for transfer agents, Medallion signature guarantees, and any trustee attestations or supporting affidavits needed for registration.

Tax Reporting

Allocates responsibility for 1099/1099-B reporting, TIN verification, backup withholding procedures, and includes coordination with broker-dealers and tax preparers.

Amendment & Termination

Describes amendment thresholds, trustee and beneficiary consent requirements, termination events, distribution waterfall, and processes for winding up securities positions and transferring proceeds into cash or successor accounts.

Essential Information to Include

Settlor/Grantor Name: Full legal name as on ID
Trust Name and Date: Exact trust name and effective date
Trustee Details: Name, contact, and acceptance date
Beneficiary Information: Names, shares, and contact details
Securities List: CUSIP, quantity, and account IDs
Tax Identification: EIN or SSN for trust reporting

Step-by-Step: Prepare, Sign, and Deliver

Follow this sequence to prepare, verify, sign, and deliver the Mitchell Hutchins Securities Trust to custodians and trustees.

  • 01
    Draft Document: Assemble trust provisions and securities schedule.
  • 02
    Review with Counsel: Confirm fiduciary powers and tax language.
  • 03
    Execute Signatures: Trustee signs before witness or notary as required.
  • 04
    Deliver and Register: Send to custodian and update transfer agent records.

How to Configure the Digital Signing Workflow

Configure digital workflow fields, authentication, and delivery routing to match custodial requirements and internal approval sequences.

Field Configuration
Signer Authentication Email link, SMS code, or KBA per policy
Conditional Fields Show transfer agent fields only if applicable
Attachment Requirements Require account statements or grantor ID uploads
Routing Order Legal review, trustee, then custodian

Typical eSubmission Flow for Registration

Typical delivery flow shows how to sign, authenticate, notarize, and route the trust document for registration with custodians and transfer agents.

  • Upload: Sender uploads executed trust PDF and schedules.
  • Place Fields: Add signature, date, and notary fields as needed.
  • Authenticate: Choose email, SMS, or multi-factor authentication.
  • Deliver: Send to trustee and custodian with audit trail.

Technical Requirements and Integrations

The trust workflow supports common integrations and formats to match custodian systems and legal requirements.

  • File Formats: PDF and Word (DOCX) supported.
  • Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace
  • Authentication: Email, SMS, or advanced options

Timelines and Key Deadlines

Key timelines include execution, trustee acceptance, delivery to custodian, registration, and tax reporting deadlines that affect the trust's tax year.

Execution and Trustee Acceptance Date:

Date trustee signs; establishes effective authority.

Delivery to Custodian and Transfer Agent Deadline:

Send documents per custodian timeline, typically within 7–14 days.

Registration with Transfer Agent or Broker:

Follow agent instructions; Medallion guarantee may be required.

Tax Reporting and Forms Filing Dates:

Coordinate 1099 or 1099-B reporting for dispositions by tax year end.

Record Retention Start and Preservation Date:

Start retention at execution; preserve per IRS and SEC rules.

Common Preparation and Execution Errors

  • Incomplete trustee acceptance or missing signature pages cause custodians to reject transfer requests, resulting in processing delays and possible re-execution requirements.
  • Using an incorrect trust name or mismatched beneficiary spelling compared to brokerage records often delays registration and may trigger affidavits or corrections.
  • Failing to include CUSIP numbers, account numbers, or certificate identifiers leads to misapplied transfers and additional verification steps with transfer agents.
  • Omitting tax ID or failing to indicate beneficiary tax reporting methods can cause backup withholding or incorrect 1099 issuance by custodians.

Short-Form Risks and Potential Consequences

Transfer Rejection: Delayed or denied transfer
Tax Penalties: Backup withholding or fines
Fiduciary Liability: Breach claims by beneficiaries
Custody Fees: Additional administrative charges
Record Inaccuracy: Incorrect reporting
Document Invalidity: Improper execution can void

eSignature Providers: Price and Capability Snapshot

Comparing base plans and common capabilities helps evaluate eSignature options for executing trust and securities documents.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

FAQs and Troubleshooting for Execution and Registration

Answers to common questions about signing, authentication, notarization, retention, and transfer-agent interactions for the Mitchell Hutchins Securities Trust.


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