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MLS Sales Agreement

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Sales Agreement

THIS IS A LEGALLY ENFORCEABLE CONTRACT. YOU SHOULD CONSIDER WHETHER YOU WISH TO CONSULT YOUR ATTORNEY PRIOR TO SIGNING THE SAME.

“THE RATE OR AMOUNT OF COMMISSION CHARGED FOR THE SALE, LEASE, APPRAISAL OR MANAGEMENT OF REAL ESTATE SHALL BE NEGOTIATED BETWEEN EACH MEMBER OF LIBOR AND HIS CLIENT”

Date

PURCHASER:

SELLER:

The undersigned buyer hereby offers to purchase the real property owned by the seller and located at on the following terms and conditions:

TERMS AND CONDITIONS

1. Purchase Price

2. Good faith deposit

3. Down payment payable on Formal Contract (including above deposit)

4. Subject to (existing) or (new) mortgage

5. Cash on closing

TOTAL

It is further understood and agreed that if this offer is not accepted by the seller in writing that the above good faith deposit will be totally refunded to the buyer. IN THE EVENT, HOWEVER, THE SELLER DOES ACCEPT THIS OFFER IN WRITING THEN SAID GOOD FAITH DEPOSIT WILL BE DELIVERED TO THE SELLER AND BUYER WILL PROCEED TO COMPLETE THE TRANSACTION IN ACCORDANCE WITH THIS PURCHASE AGREEMENT.

FINANCING

A. This sale is subject to and conditioned upon the buyer obtaining a mortgage in the amount of $ with interest at prevailing rate amortized over a period of not less than years. Buyer understands that he/she/they is/are obligated to make a good faith effort to obtain such financing.

B. This sale is subject to existing mortgage held by which presently bears interest at % per annum. The present monthly payment is $ which includes . The final payment is due . The mortgage commitment is to be obtained within days from the date hereof or the date of a formal contract whichever is later. A formal contract is to be signed by the parties on or about .

PERSONAL PROPERTY

The following personal property is included in the sale and is represented by seller to be in working order.

Exclusions are:

CLOSING

The balance of the purchase price will be delivered by the buyer to the seller at the date of closing which will take place on or about at .

LEAD HAZARD CONTINGENCY

This agreement is contingent upon a risk assessment or inspection of the property for the presence of lead-based paint and/or lead-based paint hazards at the Purchaser’s expense until 9:00 p.m. on the tenth calendar day after ratification or a date mutually agreed upon. This contingency will terminate at the above predetermined deadline unless the Purchaser (or Purchaser’s agent) delivers to the Seller (or Seller’s agent) a written contract addendum listing the specific existing deficiencies and corrections needed, together with a copy of the inspection and/or risk assessment report.

The Seller may, at the Seller’s option, within 3 days after delivery of the addendum, elect in writing whether to correct the condition(s) prior to settlement. If the Seller will correct the condition, the Seller shall furnish the Purchaser with certification from a risk assessor or inspector demonstrating that the condition has been remedied before the date of the settlement. If the Seller does not elect to make the repairs, or if the Seller makes a counter-offer, the Purchaser shall have 2 days to respond to the counter-offer or remove this contingency and take the property in “as-is” condition or this contract shall become void. The Purchaser may remove this contingency at any time without cause.

1 Intact lead-based paint that is in good condition is not necessarily a hazard. See EPA pamphlet Protect Your Family From Lead in Your Home for more information.

ARBITRATION

Any dispute in which a real estate broker is claiming a commission from a party hereto as a result of the transaction set forth in this agreement and where the dispute involves a sum of money more than $6,000 shall be resolved by arbitration before one single arbitrator. The arbitration shall be held in the county in which the real estate which is the subject matter of this agreement is located. The arbitration shall be governed by the commercial rules of the National Arbitration and Mediation. The prevailing party in the arbitration shall be entitled to recoup all of its cost including, but not limited to, all fees paid to the National Arbitration and Mediation, the arbitrator, any other administrative fees and reasonable attorneys fees. Any Award of the Arbitrator shall be final and conclusive upon the parties hereto and a Judgment thereon may be entered in the highest court of the State of New York having jurisdiction. Nothing herein contained shall prevent a broker from commencing an action as law or equity where such action is necessary for the broker to obtain injunctive or other temporary relief such as the relief provided in CPLR §2701.

COMPLETE AGREEMENT

Buyer and Seller acknowledge and agree that no representations, warranties or agreements have been made with respect to the premises or the purchase price hereof other than those set forth in the agreement. Buyer and Seller further agree that this agreement cannot be changed or modified in any way except by writing signed by both buyer and seller.

LEAD PAINT DISCLOSURE CONTINGENCY

This agreement obligates the parties to sell and purchase the real property described herein if as and when the purchaser has received the Lead Paint Hazard Disclosures required by the Residential Lead Based Paint Hazard Reduction Act of 1992 and the purchaser and seller have agreed to perform under the terms hereof or any other terms and conditions subsequently negotiated.

ATTORNEY’S APPROVAL CLAUSE

This agreement is contingent upon purchaser and seller obtaining approval of this agreement by their attorney as to all matters contained therein. This contingency shall be deemed waived unless purchaser’s or seller’s attorney on behalf of their client notifies the broker in writing, of their disapproval of the agreement no later than 3 business days after full execution hereof. If purchaser’s or seller’s attorney so notifies, then this agreement shall be deemed canceled, null and void, and all deposits shall be returned in full to the purchaser.

Purchaser(s)

Attorney for Purchaser:

Tel No.

Owner/Seller(s)

Attorney for Seller:

Tel No.

Broker

By

Standard Sales Binder Form 400 - Approved by Long Island Board of Realtors, Inc. - Form 400 2/97

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What the MLS Sales Agreement Is and When It Applies

The MLS Sales Agreement is a written contract between a property seller and a listing broker that authorizes placement of a residential property on a multiple listing service, sets the list price, commission terms, exclusivity, and the agreement term. It documents seller and broker obligations, required disclosures, and any contingencies affecting sale. The agreement often includes authority to share property data with cooperating brokers, to publish marketing materials, and to present offers. It can be executed on paper or electronically when the parties meet ESIGN and UETA requirements for intent, consent, attribution, and record retention.

Why the MLS Sales Agreement Matters for Sellers and Brokers

A clear MLS Sales Agreement defines commission, marketing rights, and responsibilities, reducing disputes and enabling accurate MLS submission. It creates a binding record of terms that supports smooth offer management and closing logistics.

Why the MLS Sales Agreement Matters for Sellers and Brokers

Who Typically Completes and Signs an MLS Sales Agreement

Parties should ensure signatory authority and correct legal names to prevent delays or invalidation of MLS enrollment.

  • Listing Brokers and Agents: Prepare the agreement, confirm disclosures, obtain signatures, and submit listing details to the MLS within brokerage policy and local rules.
  • Property Sellers: Review terms, confirm legal names, authorize MLS placement, and accept commission and marketing provisions before signing.
  • Cooperating Brokers / Buyers' Agents: Reference the agreement for commission split, showing instructions, and any buyer compensation terms when presenting offers.

Step-by-Step: Completing an MLS Sales Agreement

Follow a consistent sequence to reduce errors and speed MLS submission: gather IDs, confirm terms, complete fields, obtain signatures, then archive executed copies.

  • 01
    Prepare: Gather seller IDs, deed/title info, and property data.
  • 02
    Complete: Enter parties, property description, price, and commission.
  • 03
    Sign: Obtain authorized signatures and dates from all sellers.
  • 04
    Submit: File executed agreement with brokerage and list on MLS.

Typical eSignature Vendor Pricing and Feature Comparison

Below is a concise feature and pricing snapshot for common eSignature vendors; signNow is listed first per the comparison format.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes (Premium) Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Security and Compliance Summary for Electronic Execution

Encryption: TLS 1.2/1.3; AES-256 at rest
Audit Trail: Detailed timestamps and IP logging
HIPAA Support: BAA available for health data
Standards: SOC 2 Type II; ISO 27001
eSignature Laws: ESIGN and UETA compliant
Accessibility: WCAG 2.0 Level AA

Key Risks and Consequences of an Incorrect Agreement

Invalid Signature: May void enforceability
Name Mismatch: Closing delays and title issues
Missing Disclosures: State penalties or rescission
Wrong MLS Data: Listing removal or fines
Improper Commission Terms: Brokerage disputes
Late Deadlines: Contingency or contract breach

Common Preparation Errors to Avoid

  • Using informal or nickname versions of legal names on the agreement, which leads to mismatches with title and escrow documents and can delay closing.
  • Entering inconsistent or incomplete property legal descriptions instead of the standard street address and parcel ID demanded by some MLS systems.
  • Failing to capture all required seller disclosures and local addenda, which may expose the seller to statutory penalties or buyer rescission rights.
  • Not confirming signer authority for entities or trusts, which can result in rejected offers and require corrective documentation or court action.

How Electronic Execution and MLS Submission Typically Flow

Electronic workflows follow a repeatable path from document creation through signature and archival; verify each step for MLS and brokerage compliance.

  • Create Document: Upload agreement and place fields.
  • Add Signers: Enter parties and set signing order.
  • Authenticate: Use email, SMS, or stronger methods.
  • Archive & Submit: Store executed copy and enter MLS.

Recommended Digital Workflow Settings for MLS Sales Agreements

Configure your eSignature workflow to match brokerage policies: set authentication, required fields, and storage rules before sending to signers.

Field Configuration
Authentication Method Email link or SMS code; use stronger ID for high-risk cases
Required Fields Signature, printed name, date, and initials for each page
Routing Order Sequential: seller then broker; parallel if multiple sellers
Storage Location Broker cloud archive plus client copy

Core Components to Include in a Professional MLS Sales Agreement

A complete agreement reduces later dispute risk. Ensure the document includes legal entities, precise property data, pricing, commission structures, MLS authorization, and signature blocks.

Parties

Identify seller(s) and listing broker with full legal names, business entities, and contact information to ensure binding obligations align with title documents.

Property Description

Provide street address, city, state, ZIP, and parcel/lot number where available; avoid vague descriptions that complicate MLS indexing or title searches.

Price & Terms

State list price, price adjustments, earnest money expectations, and whether pricing is subject to change or contingent on inspections or appraisals.

Brokerage Commission

Specify commission percentage or flat fee, split arrangements with cooperating brokers, and conditions under which commission is earned or refundable.

MLS Authorization

Grant explicit permission to publish property details on MLS, third-party sites, and cooperating broker networks, including marketing consent and photo use.

Signatures & Dates

Include signature blocks for all sellers and listing broker, with printed names, capacity (e.g., trustee), and execution dates to establish effective date.

Supporting Documents Commonly Attached to the MLS Sales Agreement

Attach required local and federal disclosures and relevant reports to the agreement so buyers and brokers have a complete record at listing time.

Seller Disclosure

State- or county-required property condition disclosures describing material defects, known issues, and statutory seller statements; omission risks legal exposure.

Lead-Based Paint Addendum

Required for homes built before 1978; include EPA-required disclosure and buyer acknowledgment when applicable to comply with federal rules.

Survey or Plot

If available, attach a recent property survey or plot showing easements and boundaries; absence may delay title or closing inspections.

Preliminary Title Report

A title report or commitment highlights liens or encumbrances; disclosing these early prevents surprises during escrow and accelerates closing.

Practical Tips for Accurate and Efficient MLS Sales Agreement Completion

Follow these best practices to reduce rework, maintain compliance, and speed time to market for listings.

Use Full Legal Names
Always enter seller and broker names exactly as they appear on title and corporate documents; avoid nicknames, abbreviations, or inconsistent punctuation that create mismatches.
Standardize Date Formats
Use MM/DD/YYYY consistently for effective dates and contingency deadlines to avoid ambiguity in timelines and ensure MLS and escrow systems parse dates correctly.
Keep an Execution Checklist
Maintain a short checklist for signatures, disclosures, attachments, and MLS fields; checklists reduce omissions and provide an audit trail for internal compliance.
Confirm Signer Authority
For estates, trusts, or entities, verify and document signer authority (e.g., power of attorney, corporate resolution) before listing to prevent invalidation.

Technical Considerations for eSigning and MLS eSubmission

Confirm MLS formatting rules and retention policies; ensure exported signed PDFs include an audit trail and are stored in secure cloud or brokerage archives.

  • File Formats: PDF and DOCX are standard
  • Integrations: Salesforce, NetSuite, Microsoft 365 supported
  • Authentication: Email, SMS, or advanced methods

Common Dates and Deadlines to Track in an MLS Sales Agreement

Track key contractual dates explicitly in the agreement to avoid ambiguity: effective date, expiration, contingency deadlines, deposit due date, and closing date.

Effective Date:

Date agreement becomes binding; use MM/DD/YYYY format

Listing Expiration:

Date listing authority ends unless renewed or extended

Contingency Deadlines:

Inspection, financing, and appraisal cut-off dates

Earnest Money Due:

Date escrow deposit must be delivered

Closing Date:

Scheduled settlement date for transfer of title

Frequently Asked Questions About MLS Sales Agreements

Answers to frequently asked operational and legal questions about completing, signing, and submitting MLS Sales Agreements.


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