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Motion for Mediation

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Motion to Refer Case to Mediation

IN THE COURT OF ()

PLAINTIFF

(Name of Plaintiff)

V. CAUSE NO.

DEFENDANT

(Name of Defendant)

Motion to Refer Case to Mediation

Comes now , Defendant, in the above-captioned cause, who, by and through his attorney, and moves the Court pursuant to (cite ADR authority) for an order referring the above numbered and styled cause to mediation, and shows the Court the following:

1. is represented by

is the Plaintiff in this cause, and is represented by

2. A in this cause was served on Defendant on or about . Issue was joined in this cause on or about .

3. The following discovery in this cause has occurred: (List all discovery done by both parties to the date of the motion)

4. Defendant asks the Court to take notice that the overwhelming percentage of all causes filed are ultimately resolved prior to judgment, and that the majority of those resolutions are by settlement.

5. In this cause, Plaintiff and Defendant have held the following settlement negotiation conferences: (state dates and amount of each conference)

6. Progress towards negotiation at these conferences has been made, but without outside assistance, it appears to Defendant that a settlement cannot be reached.

7. In order to facilitate a negotiated settlement in the above numbered and styled cause, Defendant feels that the assistance of a neutral mediator would be beneficial to the parties to both narrow the outstanding issues involving the claims and defenses involved, and assist the parties in discussing possible settlement terms regarding the still-outstanding issues in controversy, and that mediation is the most appropriate alternative dispute resolution procedure because (specify reason or reasons)

8. It is the opinion of Defendant that without the assistance of a mediator, additional settlement negotiations regarding the outstanding issues will continue for an indeterminate length of time without reaching a resolution of those issues.

9. In consideration of the discovery set forth above, the parties have sufficient information to determine their settlement positions.

10. Neither party in this cause has filed, or is likely to file, a motion for summary judgment that would be successful in removing this cause from the trial docket, and no motion is anticipated that would dispose of this cause as a matter of law.

11. There is no issue of law that would prevent either party from reaching a fair and negotiated settlement of the issues in this cause.

12. Wherefore, Defendant respectfully requests that this Court issue an Order referring the above numbered and styled cause to a mediator for mediation pursuant to (cite ADR authority) , that the Order require the mediator to schedule and hold a mediation conference, and that the cost of the mediation be shared equally by the parties.

Respectfully submitted,

By:

Defendant’s Attorney

State Bar No.

Certificate of Service

This is to certify that I, , attorney for Defendant , have this date served a true and correct copy of the above and foregoing Motion by U.S. Mail, postage fully prepaid, to the following counsel of record for the State:

This the day of , 20.

Respectfully Submitted,

Defendant’s Attorney

State Bar No.

OF COUNSEL:

Telephone:

Notice of Motion to Refer Case to Mediation

You are notified that on , at , or as soon thereafter as counsel can be heard, in Courtroom of the Court for County, , at the Courthouse at , Defendant , by and through his attorney, will bring on for hearing his Motion for the reasons stated in the above Motion.

Respectfully Submitted,

Defendant’s Attorney

State Bar No.

OF COUNSEL:

Telephone:

Enter text✕

What a Motion for Mediation Is and When It Applies

A Motion for Mediation is a written request submitted to a court asking that a pending civil dispute be referred to mediation or another court-approved ADR process. It explains why mediation is appropriate, identifies proposed mediators or mediation programs, summarizes the dispute, and requests a scheduling order. The motion is typically filed by a party before trial to encourage settlement, reduce litigation costs, and expedite resolution while preserving appellate rights and case status.

Why Parties File a Motion for Mediation

Mediation can reduce time and cost, preserve relationships, and give parties control over outcomes. Filing a clear motion signals good-faith cooperation to the court and opposing counsel while prompting case management steps such as mediator selection and scheduling.

Why Parties File a Motion for Mediation

Who Typically Prepares and Files This Motion

Courts and ADR providers use the motion to set mediation logistics; compliance with local court rules and service requirements is essential.

  • Plaintiff or plaintiff’s counsel initiating ADR to narrow issues or avoid trial.
  • Defendant or defense counsel seeking an early settlement opportunity.
  • Court-appointed mediators or ADR coordinators when courts request party submissions.

Key Parts of a Professional Motion for Mediation

A professionally drafted motion is concise, cites governing rules, and attaches supporting exhibits. It identifies parties, the dispute, the requested relief, and proposed mediation logistics to assist the court in issuing a clear referral or schedule.

Caption

Court name, case number, party names, and judge information exactly as shown on other filings.

Title Line

Clear title such as 'Motion for Mediation' and a short statement of the requested relief.

Statement of Facts

Brief factual background focused on dispute scope, key dates, and issues appropriate for mediation.

Legal Basis

Citation to local rules or statutes that authorize ADR and any contractual ADR clauses governing the dispute.

Requested Order

Specific relief sought: referral to mediation, proposed mediator(s), timeline, and any confidentiality terms.

Certificate of Service

Proof the motion was served on all parties per local rules, with method and date of service.

Step-by-Step: Preparing and Filing the Motion

Follow a clear sequence to prepare, file, and serve the motion in compliance with court rules and local ADR procedures.

  • 01
    Draft Motion: Prepare caption, facts, relief requested, and proposed order following local form requirements.
  • 02
    Attach Exhibits: Include mediation agreement, contract ADR clauses, or prior settlement correspondence as exhibits.
  • 03
    File with Court: Submit via court e-filing portal or clerk's office per local rules and pay any required filing fee.
  • 04
    Serve Parties: Serve all parties and file a certificate of service to complete the process.

Configuring an eSubmission Workflow for This Motion

Set up a consistent e-filing and e-signature workflow to streamline filing, service, and mediator acknowledgements.

Field Configuration
Signing Order Sequential signing with party and counsel signatures before filing
Authentication Email or SMS code for signer verification; stronger KBA if required
Document Format Use PDF/A for court filings to preserve formatting
Integrations Connect e-sign tool to case management, e-filing portals, or file storage

How eSubmission and Service Typically Flow

A reliable online workflow reduces friction: finalize, sign, file, and serve with an auditable record at each step.

  • Prepare Document: Finalize motion text and append exhibits in a single PDF.
  • Add Signature Fields: Place signatures for counsel and parties; include dates and initials where needed.
  • File Electronically: Upload to the court e-filing portal or submit to clerk per local process.
  • Confirm Service: Serve via agreed method and upload Certificate of Service to the docket.

Technical and Integration Considerations for eSubmission

Confirm local court e-filing rules and test end-to-end workflows to prevent rejected filings or service defects.

  • File Formats: PDF, PDF/A, DOCX accepted by most e-filing systems
  • Integrations: Salesforce, NetSuite, Google Workspace, Microsoft 365 are commonly supported
  • Security: TLS in transit and AES-256 at rest meet court security expectations

Common Mistakes to Avoid When Preparing the Motion

  • Omitting the case caption or using mismatched party names, which can cause clerk rejection and delay docketing.
  • Failing to follow local court form or briefing length limits, leading to noncompliance or need to refile.
  • Not attaching required exhibits or proof of contractual ADR clauses, weakening the motion's procedural basis.
  • Skipping a timely certificate of service or using an improper service method inconsistent with local rules.

Risks and Consequences of an Incorrect or Late Motion

Motion Denial: Court may deny or defer mediation if requirements are unmet
Scheduling Delay: Case schedule may be extended, increasing litigation costs
Sanctions Risk: Court may impose monetary or procedural sanctions in extreme cases
Service Defect: Improper service can void the filing and restart deadlines
Confidentiality Gap: Missing confidentiality language risks disclosure of settlement communications
Loss of Leverage: Late motion can reduce settlement leverage or mediator availability

How a Motion for Mediation Differs from Arbitration Motions

Compare common criteria so practitioners understand procedure and expected outcomes when choosing ADR pathways.

Comparison Motion for Mediation Motion to Compel Arbitration
Court Filing Required
Typical Remedy referral to mediator compel arbitration forum
Binding Outcome generally non-binding binding if arbitration clause applies
Common Trigger case management step contract arbitration clause

eSignature Vendor Comparison for Preparing and Signing Motions

Key pricing and capability differences among common eSignature vendors to consider when routing motions and certificates for signature.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Typical Timing Considerations and Local Deadline Triggers

Timing obligations are governed by local court rules and scheduling orders; confirm response windows and hearing dates before filing.

Pretrial Deadlines:

File before pretrial conference when seeking early mediation

Response Time:

Opposing party response governed by local motion practice

Hearing Scheduling:

Court may set a short hearing or decide on papers

Mediator Availability:

Propose multiple dates to accommodate mediator schedules

Local Rules:

Always verify county or district ADR rules prior to filing

Security and Compliance Features to Protect Motion Documents

Encryption: TLS 1.2/1.3; AES-256 at rest
Audit Trail: Timestamped logs and signer IP addresses
Certifications: SOC 2 Type II and ISO 27001 available
Regulatory: ESIGN and UETA compliance supported
HIPAA: BAA required for protected health information
Accessibility: WCAG 2.0 Level AA conformance

Frequently Asked Questions and Practical Answers

Answers to common procedural, technical, and legal questions about filing a Motion for Mediation in U.S. courts.


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