Fill and Sign the Private Road Maintenance Form

Private Road Maintenance Agreement Agreement made on the _____________ (date) , between __________________ (Name of Developer) , a corporation organized and existing under the laws of the state of ______________, with its principal office located at __________________________ ______________________________________ (street address, city, state, zip code) , referred to herein as Developer , and the County of ______________________ (Name of County and State) , hereinafter referred to as County . Whereas, this Road Maintenance Agreement will be for the benefit of future subdivision lot owners who will use the private road easement (hereinafter referred to as Lot Owners), which shall include the Developer to the extent the Developer retains any ownership interest in any lot or lots); and Whereas, this Agreement is required as a condition of approval by the County of _______________________ (Name of County and State) , a subdivision project as defined in _________________________________ (Cite County Ordinance) ; and, Whereas. Developer is the Owner of certain real property being subdivided and developed as that will use and enjoy the benefit of said road easement; and Whereas, a complete legal description of said real property (hereinafter referred to as the Property) , is attached hereto as Exhibit A, and incorporated by reference; and Whereas, it is the mutual desire of the parties hereto that said private road easement be maintained in a safe and usable condition by the Lot Owners; and, Whereas, it is the mutual desire of the parties hereto to establish a method for the maintenance and repair of said private road easement and for the apportionment of the expense of such maintenance and repair among existing and future Lot Owners; and Whereas, the County shall be deemed a party hereto with the right but not the obligation to enforce full compliance with the terms and conditions of this Agreement; and Whereas, it is the mutual intention of the parties that this Agreement constitute a covenant running with the land, binding upon each successive Lot Owner of all or any portion of the Property; Now, therefore, for and in consideration of the mutual covenants contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. The Property is benefited by this Agreement, and present and successive Lot Owners of all or any portion of the Property are expressly bound hereby for the benefit of the Property. 2. The cost and expense of maintaining the private road easement shall be divided equally among the subdivided parcels created in the subdivision and paid by the Lot Owner or the heirs, assigns and successors in the respective interest of each such Owner. 3. In the event any of the herein described parcels of Property are subdivided further, the Lot Owners, heirs, assigns and successors in interest of each such newly created parcel shall be liable under this Agreement for their then pro rata share of expenses and such pro rata shares of expenses shall be computed to reflect such newly created parcels. 4. The repairs and maintenance to be performed under this Agreement shall be limited to the following, unless the consent for additional work is agreed to by a majority vote of the Lot Owners owning 100% of the number of parcels, including subdivisions thereof as described in Paragraph 3 above: A. Reasonable and normal road improvement and maintenance work to adequately maintain said private road easement and related drainage facilities to permit all weather access; B. Repairs and maintenance under this Agreement shall include, but is not limited to, filling of chuck holes, repairing cracks, repairing and resurfacing of roadbeds, repairing and maintaining drainage structures, removing debris, maintaining signs, markers, striping and lighting, if any, and other work reasonably necessary or proper to repair and preserve the easement for all weather road purposes. 5. If there is a covenant, agreement, or other obligation imposed as a condition of subdivision approval to make private road improvements to the private road easement, the obligation to repair and maintain the private road easement as herein set forth shall commence when the private road improvements have been completed and approved by the County. 6. Any extraordinary repair required to correct damage to said road easement that results from action taken or contracted for by parties hereto or their successors in interest shall be paid for by the party taking action or party contracting for work which caused the necessity for the extraordinary repair. The repair shall be such as to restore the road easement to the condition existing prior to said damage. 7. It is agreed that Developer is initially the Agent to contract and oversee and do all acts necessary to accomplish the repairs and maintenance required and/or authorized under this Agreement. The parties further agree that the Agent may at any time be replaced at the direction of a majority of the Lot Owners. Repair and maintenance work on the private road easement shall be commenced when a majority of the Lot Owners agree in writing that such work is needed. The Agent shall obtain three bids from licensed contractors and shall accept the lowest of said three bids and shall then initiate the work. The Agent shall be paid for all costs incurred, including a reasonable compensation for the Agent’s services, and such costs shall be added to and paid as a part of the repair and maintenance cost; provided, however, that compensation for the Agent’s services shall in no event exceed an amount equivalent to _____% of the actual cost of repairs and maintenance performed. In performing his duties, the Agent, as he anticipates the need for funds, shall notify the parties and each party shall within ______ (number) days pay the Agent, who shall maintain a trust account and also maintain accurate accounting records which are to be available for inspection by any party or authorized Agent upon reasonable request. All such records shall be retained by the Agent for a period of _____ (number) years. 8. Should any Lot Owner fail to pay the pro rata share of costs and expenses as provided in this Agreement, then the Agent or any Lot Owner or Owner or Owners shall be entitled without further notice to institute legal action for the collection of funds advanced on behalf of such Lot Owner in accordance with the provisions of _________ ___________ (cite state statute) , and shall be entitled to recover in such action in addition to the funds advanced, interest thereon at the current prime rate of interest, until paid, all costs and disbursements of such action, including such sum or sums as the Court may fix as and for a reasonable attorney’s fees. 9. Any liability of the Lot Owner’s for personal injury to the Agent hereunder, or to any worker employed to make repairs or provide maintenance under this Agreement, or to third persons, as well as any liability of the Lot Owners for damage to the Property of Agent, or any such worker, or of any third persons, as a result of or arising out of repairs and maintenance under this Agreement, shall be borne, as between the Lot Owners in the same percentages as they bear the costs and expenses of such repairs and maintenance. Each Lot Owners shall be responsible for and maintain his own insurance, if any. By this Agreement, the parties do not intend to provide for the sharing of liability with respect to personal injury or Property damage other than that attributable to the repairs and maintenance undertaken under this Agreement. Each of the Lot Owners agrees to indemnify the others from any and all liability for injury to him or damage to his Property when such injury or damage results from, arises out of, or is attributable to any maintenance or repairs undertaken pursuant to this Agreement. 10. Lot Owners shall jointly and severally defend and indemnify and hold harmless County, County’s engineer, and their consultants and each of their officials, directors, officers, agents and employees from and against all liability, claims, damages, losses, expenses, personal injury and other costs, including costs of defense and attorney’s fees, to the Agent hereunder, or to any Lot Owners, any contractor, any subcontractor, any user of the road easement, or to any other third persons arising out of or in any way related to the use of, repair or maintenance of, or the failure to repair or maintain the private road easement. Nothing in the Agreement, the specifications or other contract documents or County’s approval of the plans and specifications or inspection of the work is intended to include a review, inspection, acknowledgment of a responsibility for any such matter, and County, County’s engineer, and their consultants, and each of their officials, directors, officers, employees and agents, shall have absolutely no responsibility or liability therefore. 11. If in the County’s sole judgment said private road easement is not being maintained to standards set forth in Paragraph 4 of this Agreement, the County may thereupon provide written notice to all Lot Owners to initiate repairs or construction within _______ (number) days. Upon failure to demonstrate good faith to make repairs or construction within ______ (number) days, the Lot Owners agree that the County may make all needed repairs to said road easement and/or construct said road easement to meet the standards set forth in Paragraph 4 and to then assess costs to all Lot Owners proportionately. The Agent shall be responsible for collecting the assessments and ensuring payment to the County. If the Agent fails to collect the assessments for any reason, the County may pursue the remedy provided for Lot Owners in Paragraph 8 hereof, or any other remedies at law or in equity. 12. If the County elects to make necessary repairs in accordance with Paragraph 11 above, said work shall be without warranty. Said repair shall be accepted as is by the Lot Owners without any warranty of workmanship and be guaranteed and indemnified by them in accordance with Paragraph 9 . 13. The foregoing covenants shall run with the land and shall be deemed to be for the benefit of the land of each of the Lot Owners and each and every person who shall at anytime own all or any portion of the Property referred to herein. 14. It is understood and agreed that the covenants herein contained shall be binding on the heirs, executors, administrators, successors, and assigns of each of the Lot Owners. 15. It is the purpose of the signators hereto that this Instrument be recorded to the end and intent that the obligation hereby created shall be and constitute a covenant running with the land and any subsequent Purchaser of all or any portion thereof, by acceptance of delivery of a deed and/or conveyance regardless of form, shall be deemed to have consented to and become bound by these presents, including without limitation, the right of any person entitled to enforce the terms of this Agreement to institute legal action as provided in paragraph 8hereof, such remedy to be cumulative and in addition to other remedies provided in this Agreement and to all other remedies at law or in equity. 16. The terms of this Agreement may be amended in writing upon majority approval of the Lot Owners and consent of the County. 17. This Agreement shall be governed by the laws of the State of _______________ (name of state) . In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, the validity, and enforceability of the remaining provisions hall not be affected thereby. 18. If the Property constitutes a Common Interest Development as defined in _____________________ (cite state code section) which will include membership in or ownership of an Association as defined in __________________ (cite state code section) , anything in this Agreement to the contrary notwithstanding, the following provisions shall apply at and during such time as: A. The Property is encumbered by a Declaration [as defined in (cite state code section)] _________________________________________, and B. The Common Area of the Property (including the private road easement) is managed and controlled by an Association: 1. The Association, through its Board of Directors, shall repair and maintain the private road easement and shall be deemed the Agent as referred to in Paragraph 7 above. The Association, which shall not be replaced except by amendment to the Declaration, shall receive no compensation for performing such duties. The costs of such maintenance and repair shall be assessed against each owner and his subdivision interest in the Property pursuant to the Declaration. The assessments shall be deposited in the Association’s corporate account. 2. The provisions in the Declaration which provide for assessment liens in favor of the Association and enforcement thereof shall supersede Paragraph 8 of this Agreement in its entirety. No individual owner shall have the right to alter, maintain or repair any of the Common Area (as defined in ___________________ (cite state statute) in the Property except as may be allowed by the Declaration. 3. This Agreement shall not be interpreted in any manner which reduces or limits the Association’s rights and duties pursuant to its Bylaws and the Declaration. IN WITNESS WHEREOF, the parties have executed this Agreement on this _______day of _____________, 20______. ______________________________ (Printed Name of Owner) ______________________________ (Signature of Owner) County of ______________ (Name), __________________ (Name of State) By: _____________________________ (Printed Name and Title of Official) ___________________________ (Signature of Official)