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Remodeling Contract

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REMODELING CONTRACT

I. Parties

Option one:

This contract is made and entered into on and specifies the terms of the agreement between , homeowners, and , remodeling contractor, whose address is , to on the property located at .

Option two:

, whose business address is , hereby enters into this contract with , whose address is , and who own the property at on this day of as follows:

Option three:

This contract is hereby made and entered into on between , remodeling contractor, whose address is , and , who is doing business at . This contract is to on the property located at .

II. The Contract Documents

Option one:

The remodeling contractor will perform all the work that is required by this agreement and all the work that is required by the documents incorporated by reference into this agreement. The contract documents are:

Option two:

The contract documents include the terms of this contract and, by reference, the documents listed below:

1.

2.

3.

III. The Scope of the Work

Option one:

The remodeling contractor will furnish all the labor, materials, and equipment necessary to complete the alterations and improvements described in the contract documents. The work does not include .

Option two:

The remodeling contractor will furnish the labor and materials necessary to do the following:

IV. Change Orders

All change orders must be in writing and signed by all the parties. The owners agree that changes resulting in the furnishing of additional labor or materials will be paid for prior to the commencement of the extra work. The owners agree that either of them may sign a change order, and that signature will be binding on both.

V. Permits, Licenses, and Approvals

The remodeling contractor will obtain and pay for local building and construction permits, and will obtain and pay the fees for the governmental inspections that are necessary for the construction and occupancy of the finished structure, except as otherwise provided in this contract. The owners will secure and pay for any easements, variances, zoning changes, necessary modifications of restrictive covenants, or other actions. The owners will indicate the property lines to the remodeling contractor and will provide boundary stakes by a licensed land surveyor if the owners are in doubt about the property boundaries.

VI. Insurance and Risk of Loss

The owners agree to maintain insurance covering the replacement cost of the improvement under contract in the event of loss through fire, casualty, storm or other disasters, and theft of materials from the site. Before work begins, the property owner will furnish a certificate of that insurance to the remodeling contractor. The remodeling contractor agrees to maintain workers’ compensation insurance and liability insurance to protect the owners from liability claims for damages because of bodily injury, including death, and from liability for damages to property. Before beginning the work, the remodeling contractor will furnish a certificate of that insurance to the property owner.

VII. Access

The property owner will allow free access to work areas for workers and vehicles and will allow areas for the storage of materials and debris. Driveways will be kept clear for the movement of vehicles during work hours. The remodeling contractor will make reasonable efforts to protect driveways, lawns, shrubs, and other vegetation.

VIII. Site Conditions

The property owners acknowledge that this contract is based upon the remodeling contractor’s observation of conditions. Conditions which could not be known by a reasonable inspection, such as termite damage, hidden water damage, hidden code violations, or other concealed conditions, may require extra labor or materials, which are not part of this contract. If such hidden conditions are discovered, the remodeling contractor will notify the property owner and will attempt to reach an agreement for a change order to this contract that addresses those problems.

IX. Payment

Option one:

The customer will pay an hourly fee for labor in the amount of $ for all time spent on the job plus the cost of all materials.

Option two:

The property owner will pay the cost of all materials used in construction plus delivery and handling costs, the wages of all carpenters and other workers, and the cost of all subcontractors. The owner will also pay a fixed fee of $ to the contractor for overhead and profit.

Option three:

The owner will pay the cost of all materials used in construction plus delivery and handling costs, the wages of all carpenters and other workers for the actual time spent on the job, and the cost of all subcontractors. The owner will also pay percent of those costs to the contractor for the contractor’s overhead and profit.

Option four:

The owner will pay the cost of all materials used in construction plus delivery and handling costs, the wages of all carpenters and other workers for the actual time spent on the job, and the cost of all subcontractors. The owner will also pay percent of those costs to the contractor for the contractor’s overhead and profit. The contractor guarantees that the total cost of the work will not exceed the amount of $ , excluding the cost of change orders.

X. Payment Schedule

Option one:

Payments for the work will be due as follows:

A deposit in the amount of percent of the contract price will be due upon contract signing.

$ is due on the date of .

$ is due on the date of .

$ is due on the date of .

The final payment of $ is due upon substantial completion. Before final payment, the remodeling contractor will deliver a lien release to the customer.

If payments due to the remodeling contractor are not paid in accordance with the payment schedule in this contract, the remodeling contractor may suspend work until the scheduled payment is made.

Option two:

Payments for the work are due as follows:

A deposit in the amount of percent of the contract price is due upon contract signing.

% of the remaining contract price is due when .

% of the remaining contract price is due when .

% of the remaining contract price is due when .

% of the remaining contract price is due when .

The remaining contract price is due upon the substantial completion of the work. Upon final payment the remodeling contractor will deliver a release of all liens.

If payments due to the remodeling contractor are not paid within ten days of the written demand, the remodeling contractor may suspend work until payment is made.

XI. Final Inspections and Liens

Upon notification by the remodeling contractor of substantial completion of the work, the owners and the remodeling contractor will inspect the work performed, and at that time the owners will prepare a punch list that identifies any incomplete work or deficiencies in workmanship or materials. The owners may retain the value of the punch list work from the final payment until the punch list items are complete. Completion of the punch list items must be made within days from the date of the punch list preparation. When the punch list items are completed, the owners will pay the remodeling contractor the balance of the contract price within days of the demand. At that time, the remodeling contractor will deliver to the property owners a release of all liens.

XII. Warranties

The remodeling contractor guarantees the work will meet trade standards of good workmanship. The remodeling contractor will make every effort to blend existing textures, colors, and planes, but exact duplication is not guaranteed. The remodeling contractor warrants that materials of good quality will be selected. The contractor will maintain all manufacturers’ warranties. The customer is limited to the manufacturers’ warranties for defects in the manufacture of materials. All contractors’ warranties are limited to a period of no more than . The remodeling contractor’s warranties are limited to the cost of labor and materials only, and exclude ordinary wear and tear or abuse by others.

XIII. Dispute Resolution

All the parties will cooperate with each other to resolve conflicts informally. In the event that is not possible, conflicts between the parties will be resolved by provided by . The conflict will be decided according to the Construction Industry Rules of the American Arbitration Association, and the laws of the state where the project is located. The arbitrator will award reasonable costs and expenses, including attorney fees, to the prevailing party.

XIV. Signatures

We, the undersigned, have read and understood this entire contract, including documents attached by reference. We acknowledge that this document constitutes the entire agreement between the parties. This contract is not binding upon the remodeling contractor or the property owners until it is signed by all parties.

Dated:

Signed:

Contractor

Dated:

Signed:

Owner

Dated:

Signed:

Owner

Contract documents:

Enter text✕

What a Remodeling Contract Covers and Why it Matters

A Remodeling Contract is a written agreement between a property owner and a contractor that defines scope of work, schedule, payment terms, change-order handling, warranties, and dispute resolution. It establishes responsibilities, reduces ambiguity about deliverables, and creates an enforceable record of promises and conditions for both parties during the renovation.

Why a Clear Remodeling Contract Protects Both Parties

A well-drafted contract reduces disputes, clarifies payment milestones and legal obligations, and documents consent for permits and inspections. It also helps satisfy licensing boards and insurance requirements while creating an evidentiary trail if disagreements or claims arise.

Why a Clear Remodeling Contract Protects Both Parties

Typical Parties Involved with a Remodeling Contract

Remodeling contracts are used by homeowners, property managers, general contractors, subcontractors, and lenders to document project terms before work begins.

  • Homeowners and landlords who need to set expectations and protect property value.
  • General contractors and subcontractors who require defined scope, payment schedule, and lien waiver terms.
  • Project lenders or insurers that need documented proof of agreed scope and payment milestones.

Use the contract to record approvals, permit responsibilities, and the accepted version of project drawings and schedules.

Who Signs and Executes the Agreement

Property Owner

The owner or authorized manager signs to accept scope, costs, and payment terms. If the property is owned by a legal entity, an authorized officer must sign using the entity name exactly as registered.

Contractor Representative

A licensed contractor or designated company representative signs to confirm licensing, insurance, schedule, and warranty obligations. Signature should include printed name, title, and contractor license number when applicable.

Essential Sections to Include in a Professional Remodeling Contract

Include clear, discrete sections so each party can quickly find obligations, timelines, and remedies without ambiguity.

Scope of Work

Define tasks, materials, plans, drawings, and deliverables. Attach exhibits or drawings and reference specific model numbers or material grades to avoid interpretation disputes.

Schedule

State start and completion dates, key milestones, and inspection points. Include weather allowances, permit lead-time expectations, and notice requirements for delays.

Payment Terms

Specify total price, deposit, milestone payments, retainage, accepted payment methods, and consequences of late payment or missed draws.

Change Orders

Describe approval workflow, written change-order form, cost/time adjustments, and a cap on unauthorized work to prevent scope creep.

Warranties & Remedies

List workmanship and material warranties, warranty period, and procedures for notice, cure, and dispute resolution for defective work.

Liability & Insurance

Require contractor insurance limits, certificate of insurance, indemnity clauses, and requirements for lien releases and subcontractor insurance.

Required Contract Identifiers and Short Data Checklist

Project Address: Full street address
Parties: Legal names
Contract Price: Total amount
Start Date: MM/DD/YYYY
License Info: Contractor license
Insurance: Policy limits

Step-by-Step: Completing a Remodeling Contract

Follow this sequence to prepare, review, and finalize a remodeling contract so all parties have consistent expectations from mobilization through completion.

  • 01
    Draft Scope: List tasks, materials, and drawings with exhibit references.
  • 02
    Confirm Permits: Identify permit responsibilities and expected lead times.
  • 03
    Set Payment Plan: Agree on deposit, milestones, retainage, and invoicing intervals.
  • 04
    Sign and Distribute: Collect signatures and provide copies to owner, contractor, and lender.

How to Configure an Online Signing Workflow

Configure fields, signer order, and authentication before sending to reduce return cycles and ensure legal compliance for consumer-facing transactions.

Field Configuration
Signature Order Sequential or parallel as required
Authentication Level Email, SMS code, or KBA
Attachments Include plans, permits, insurance certificates
Audit Trail Enable IP, timestamp, and certificate

Where to Send and File the Executed Contract

Route signed copies to the owner, contractor, any lender or escrow, and retain a master copy for records and permitting evidence.

  • Owner Copy: Owner retains final signed version for warranty and disputes.
  • Contractor File: Contractor stores signed contract, insurance, and subcontractor info.
  • Lender/Escrow: Send executed contract to lender if financing is involved.
  • Permit Authority: Provide contract or contract summary when applying for building permits.

Options for Sharing and Digitally Signing the Contract

Choose delivery methods that balance signer convenience, authentication strength, and recordkeeping requirements.

  • Email Link: Simple distribution
  • Integrated Apps: CRM or PM system integration
  • Remote Notary / RON: Use for notarized acknowledgements

Ensure the chosen platform supports required authentication, audit trails, and export formats for permit or financing inspections.

Common Timelines and Deadlines to Record

Track statutory and project-specific deadlines to avoid permit delays, lien exposure, or payment disputes.

Permit Application Lead Time:

Varies by locality; allow several weeks

Change Order Response:

Contract should specify 3–10 business days to respond

Payment Due Dates:

Tie payments to milestones or schedule of values

Final Inspection:

Schedule promptly after completion of punch list

Warranty Notice Period:

Require written notice within contract warranty period

Common Mistakes to Avoid When Preparing a Remodeling Contract

  • Vague scope descriptions that omit specifications, leaving room for differing interpretations and disputes.
  • Missing permits or unclear responsibility for permit pulls that delay inspections and completion timelines.
  • Unclear payment milestones or retainage terms that lead to cash-flow disputes and potential mechanic’s liens.
  • Failing to attach or reference plans, product specs, or approved allowances, which causes disagreement over final deliverables.

Key Risks and Potential Penalties of a Deficient Contract

Mechanic’s Liens: Loss of property priority
License Sanctions: State contractor penalties
Payment Disputes: Delays and collections
Permit Violations: Fines or stop-work orders
Warranty Claims: Costly repairs
Insurance Gaps: Uncovered liability exposure

Key Project Milestones from Agreement to Closeout

Track milestones as numbered stages to coordinate permits, mobilization, inspections, and final acceptance without schedule conflicts.

01

Estimate Acceptance

Owner signs contract and initial deposit is paid to confirm scope

02

Permitting & Approvals

Permit applications submitted and approvals obtained before starting work

03

Construction Mobilization

Site set up, inspections scheduled, and major trades begin work

04

Final Inspection & Closeout

Punch list completed, final payment issued, and warranty documentation provided

eSignature Vendor Comparison for Executing Remodeling Contracts

Compare essential pricing and capabilities across common eSignature providers when choosing a platform for contract execution and recordkeeping.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No No No
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions About Remodeling Contracts

Answers to common practical and legal questions encountered when preparing, signing, and enforcing remodeling contracts.


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