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Home Depot Inc Insurance Approval Request Form

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THE HOME DEPOT, INC. INSURANCE APPROVAL REQUEST FORM

Select vendor type (choose one from column A and column B)

A:

B:

Supplier Instructions:

1. Please fill in all supplier information required above.

2. Review the attached chart and find the product type your company is providing to determine the required per occurrence and aggregate limits (2nd column). Enter this value into the box above.

3. Provide this form to your agent/broker and request that they send a certificate of insurance that meets the requirements listed below.

Agent Instructions:

The Home Depot's Supplier Insurance Requirements

1. Requirements must be completed in full to be submitted for approval.

2. All insurance must be written by a U.S. insurance company which is rated in the most recent edition of Best's Key Rating Guide (Property-Casualty International edition) as A-VIII or better.

3. Supplier must provide a current Certificate of Insurance with the agent's signature.

4. The insured's name and address must be the same as the company executing the Supplier Buying Agreement (SBA).

The same applies if a third party handles receivables.

5. Supplier must have a certificate of insurance that meets the following requirements:

a. Commercial general liability insurance on an occurrence basis with per occurrence and general aggregate limits of not less than the amount indicated in the box above.

b. Products completed operations insurance on an occurrence basis with per occurrence and general aggregate limits of not less than the amount indicated in the box above.

c. A certificate that reflects a 30 days notice of cancellation.

d. An insurance policy that provides for filing of claims in the United States and for payment of claims in U.S. currency.

e. An insurance policy that permits legal service of process in the U.S. and U.S. law must apply to claims.

f. "The Home Depot, Inc., its affiliates and subsidiaries", must be named as an additional insured.

g. Certificate Holder should read: "The Home Depot, Inc., its affiliates and subsidiaries"

Attn: Supplier Insurance
P.O. Box 12010-HD
Hemet, CA, 92546-8010.

Fax number: (770) 325-0422

Domestic Supplier Email: HomeDepot@ebix.com

Import Supplier Email: HomeDepotImport@ebix.com

After sending in your insurance information via email or fax, do not also send us the certificate by mail.

Next steps if approved:

Any questions regarding The Home Depot's requirements or clarification of deficiency notices should be referred to The Home Depot at (951)-766-2210

Insurance Coverage Option for Import Suppliers Only

An approval form with an approval number will be returned to Supplier. This number will be required to complete your supplier onboarding process and confirms compliance with insurance requirements. If not approved, a detailed list of the deficiencies will be returned to Supplier. It should be noted that delays in this process may disqualify the Supplier from this sourcing event. In the event that the COI is not in compliance with The Home Depot's requirements, a revised certificate and the original deficiency notice should be sent back to The Home Depot.

If you are an import supplier and are having difficulty meeting the Home Depot's insurance requirements or wish to have an alternative, you may contact Marsh by e-mail (preferred method) at import.vendors@marsh.com, by telephone at 1-404-995-3174, by fax at 1-404-995-3175, or by mail at: Home Depot Foreign Vendors Program, Marsh USA Inc., 3560 Lenox Road Atlanta, GA 30326.

This program is designed to meet the needs of Home Depot suppliers that do not have access to the U.S./Canadian insurance market. If your company has a US or Canadian registered company, you are not eligible and should arrange coverage via a US/Canadian insurance agent. Coverage excludes shipments to Mexico. Coverage applies only to products sold in the United States and Canada.

Request your insurance agent/broker either email or fax the Certificate of Insurance and this completed form to the address or fax number below. To avoid a delay in the issuance of your insurance approval number, make sure to send in both of these documents together.

SUPPLIER BUYING AGREEMENT HOME DEPOT INSURANCE REQUIREMENTS CHART

Home Depot Insurance Category Home Depot per Occurrence and Aggregate Limit Requirement Home Depot Department Home Depot Class/Product Descriptions
I $2,000,000 21-Lumber
22-Building Materials
23-Flooring
24-Paint
25-Hardware
26-Plumbing
27-Electrical and Lighting
28-Seasonal/Garden
29-Kitchen and Bath
30-Millwork
59-Blinds and Wallpaper
Out For Repair (OFR)		 All Product Classes
Siding, Ventilation, Concrete, Gypsum, Metal Products, Fencing
All Product Classes
All Product Classes except Power Equipment, Pump Sprayers, Pressure Washers, Chemicals (without volatile compounds)
All Product Classes except: Generators, Power Tools, Fastening Tools, Rope, Chains, Tie-downs, Padlocks, Locks, Truck/Tractor Parts, Batteries, Fire Extinguishers, Garage Door Openers, Trailers/Wheeled Implements, Power Tool Accessories, Deck and Drywall Screw Guns, Locks and Knives
Housewares, products not involving water flow (i.e. plungers)
Switch Plate Covers (non-electrical) and Similar Type Products with no electrical current flowing through
Refuse Containers, Trash Bags, Planters, Hose, Decorative Holiday(non-electrical), Cookware, Apparel, Storage Buildings, Landscape Fencing, Seed/Bulbs, Pool Accessories, Animal Care (Non-Ingestible), Glue Traps (with no chemicals/or poisons), Watering, Live Goods, Cleaning Accessories (Brooms, Mops, Sponges, etc.), Tools (Rakes, Shovels, etc.)
Kitchen Cabinets, Kitchen Sinks, Vanities, Bath Fixtures
Windows, Doors, Mouldings, Glass, Millwork Specialties
All Product Classes
All Out For Repair (OFR) Vendors
II $4,000,000 21-Lumber
22-Building Materials
23-Flooring
24-Paint
25-Hardware
26-Plumbing
27-Electrical and Lighting
28-Seasonal/Garden
29-Kitchen and Bath
30-Millwork
59-Blinds and Wallpaper		 None
Insulation, Roofing
None
Pump Sprayers
Power Tool Accessories, Deck and Drywall Screw Guns, Knives
None
None
Resin/Extruded Aluminum Furniture, Outdoor Furniture, Other Agricultural Products, Patio/Hearth, Landscape Accessories
None
None
None
III $8,000,000 21-Lumber
22-Building Materials
23-Flooring
24-Paint
25-Hardware
26-Plumbing
27-Electrical and Lighting
28-Seasonal/Garden
29-Kitchen and Bath
30-Millwork
59-Blinds and Wallpaper		 None
None
None
Power Equipment, Pressure Washers, Chemicals (with volatile compounds)
Generators, Power Tools, Fastening Tools, Rope, Chains, Tie-downs, Padlocks, Locks, Truck/Tractor Parts, Batteries, Fire Extinguishers, Garage Door Openers, Trailers/Wheeled Implements
Pipes and Fittings, Faucets, Pumps and Irrigation Systems, Water Heaters
All Product Classes
Fertilizers, Cleaners, Pesticides, Chemical Products, Power Equipment (Lawnmowers), Grills, Decorative Lighting, Appliances, Pellet Stoves, Fireplaces, Firepits, Fireplace Accessories, Oils/Fluids, Grease, Tires, Wheelbarrows, Grills, Grill Accessories, Power Equipment, Fountains, Statuary, Concrete Edging, Pavers and Accessories, Garden Wall Block, Step Stones, All Foods/Drinks, Pet Care (Ingestible)
Appliances(major/small), Disposers, Hot Water Dispensers, Light Bars, Whirlpools, Outdoor Spas, Tub & Shower Doors
Skylights
None
IV $20,000,000 21-Lumber
22-Building Materials
23-Flooring
24-Paint
25-Hardware
26-Plumbing
27-Electrical and Lighting
28-Seasonal/Garden
29-Kitchen and Bath
30-Millwork
59-Blinds and Wallpaper		 None
Ladders, Scaffolding
None
None
None
None
None
None
None
None
None
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What the Home Depot Inc Insurance Approval Request Form Is

The Home Depot Inc Insurance Approval Request Form is a standardized document used by contractors, subcontractors, vendors, and insurance brokers to record and verify insurance coverage required for work at Home Depot locations. It captures insurer and policy identification, coverage types and limits, effective and expiration dates, certificate holder information, and any required endorsements. Risk and procurement teams use the completed form to determine compliance with contract insurance conditions, to approve access to job sites, and to identify needed policy changes before work begins.

Why a Complete Form Matters for Risk and Project Teams

A properly completed Home Depot Inc Insurance Approval Request Form documents compliance with contractual insurance requirements, reduces site risk, and speeds onboarding by providing verifiable policy details. Accurate submissions minimize delays, clarify coverage gaps, and support procurement, safety, and claims workflows.

Why a Complete Form Matters for Risk and Project Teams

Who Typically Completes and Reviews This Form

Typical users of the Home Depot Inc Insurance Approval Request Form include contractors, subcontractors, vendors, Home Depot project managers, and insurance brokers who manage coverage verification.

  • General contractors — submit certificate details and confirm coverage limits before mobilizing.
  • Subcontractors and vendors — provide insurer name, policy numbers, and effective/expiration dates.
  • Insurance brokers — supply COI and endorsements to demonstrate required coverages and conditions.

Each participant plays a distinct role: providers supply certificates, brokers confirm endorsements, and Home Depot risk or project staff verify acceptance and recordkeeping.

Stepwise Process to Complete and Submit the Form

Follow these steps to collect, verify, and submit insurance evidence so Home Depot risk teams can approve vendor access efficiently.

  • 01
    Prepare Documents: Gather COI, endorsements, and carrier contact information.
  • 02
    Complete Fields: Enter insured name, policy numbers, dates, and limits.
  • 03
    Attach Endorsements: Include additional insured and waiver of subrogation endorsements as required.
  • 04
    Submit for Review: Send to the Home Depot risk or project contact for verification.

Typical Review and Approval Workflow

This sequence outlines how submissions move from vendor upload to final acceptance by risk teams.

  • Upload: Vendor uploads completed form and COI files.
  • Initial Check: Risk team verifies insurer and effective dates.
  • Endorsement Review: Confirm additional insured language and cancellation notice.
  • Approval Decision: Accept, conditionally approve, or request corrected coverage.

How to Configure an Online Submission Workflow

When configuring eSubmission, include required fields, authentication steps, file attachments, and notification rules so reviews proceed consistently.

Field Configuration
Required Fields Make insured name, policy number, and dates mandatory.
Authentication Use email verification or SMS codes for signer attribution.
Attachments Require PDF COI and endorsement uploads before submit.
Notifications Email risk and project contacts when a submission occurs.

File Types, Integrations, and Technical Requirements

Ensure your chosen platform accepts common file formats and integrates with procurement and risk systems to streamline review.

  • File Formats: PDF, DOCX, and scanned images supported.
  • Integrations: Connect with NetSuite, Salesforce, Microsoft 365, and Box.
  • Audit Trail: Capture timestamps, IP, and signer attribution.

Essential Data Fields Required for Verification

Insured Name: Full legal name as on policy
Policy Number: Primary insurer policy identifier
Coverage Type: General, auto, workers' comp
Coverage Limits: Per occurrence and aggregate
Effective Dates: MM/DD/YYYY effective and expiry
Certificate Holder: Home Depot Inc details

Key Elements a Professional Approval Request Should Include

A complete form mixes factual policy data with endorsements and clear signature blocks so risk teams can validate coverage without follow-up.

Insurer Details

Name, NAIC or carrier ID, and broker contact information to enable direct verification with the insurance company when needed.

Policy Identifiers

Policy numbers and type classifications that let reviewers confirm which policies apply to the contract or work scope being authorized.

Limits and Basis

Specify per occurrence and aggregate limits, as well as whether limits are combined or separate for specified exposures.

Endorsements

Attach or reference additional insured endorsements, waiver of subrogation, and primary/noncontributory language when required by contract.

Signature Block

Authorized signatory name, title, signature, and date to establish intent and attribution for acceptance and audit purposes.

Attachment List

Include certificate of insurance, policy endorsements, and any specific insurer letters required for exception handling.

Practical Tips for Faster Approval

Use consistent naming, attach endorsements, and confirm policy dates to reduce review cycles and improve verification accuracy.

Use Exact Legal Names
Match the insured name to the policy to avoid verification delays and potential coverage disputes during claims or audits.
Attach Required Endorsements
Include additional insured endorsements and waiver of subrogation when contract language requires them to avoid conditional approvals.
Check Dates Carefully
Confirm effective and expiration dates to ensure continuous coverage for the contract period and avoid last-minute renewals.
Provide Carrier Contacts
Include broker or carrier phone and email to allow direct confirmation if the risk team needs immediate verification.

Timing Expectations and Common Deadlines

Meet these timing checkpoints to prevent work delays and to ensure coverage is valid for the contract period.

Before Work Begins:

Submit the form and COI before mobilization or access approval.

At Contract Award:

Provide certificate and endorsements at or shortly after award.

Certificate Renewal:

Submit renewed certificates before existing policies expire.

Upon Coverage Change:

Report decreases in limits or cancellation immediately.

Annual Verification:

Risk teams often reverify annually or at contract renewal.

Key Processing Milestones from Submission to Acceptance

This milestone sequence shows the main stages reviewers follow when processing an insurance approval request.

01

Submission Received

System records upload time and attached documents for triage.

02

Administrative Review

Staff confirm required fields and attachments are present.

03

Coverage Validation

Risk verifies limits, endorsements, and carrier solvency.

04

Final Decision

Form is approved, conditionally accepted, or returned for correction.

Sample eSignature Vendor Comparison for Insurance Approval Workflows

Close comparison of common plan features and price points across eSignature vendors. signNow appears first in the table per page conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

Real-World Examples of eSignature Use with Insurance Forms

These short examples illustrate how teams reduce friction when collecting certificates and endorsements with digital tools and standardized forms.

Optica Ventures (COO)

Optica standardized certificate intake to reduce requests and errors.

  • The interface is simple and easy-to-use.
  • As COO Brian Fitzgibbons described, a straightforward digital workflow made it easier for both internal teams and external partners to provide required insurance details without repeated clarifications or delays.

Tech Data (CEO)

Tech Data centralized signature and certificate collection across departments.

  • Improved internal and external service.
  • Bob Dutkowsky noted airSlate SignNow helped scale approvals across multiple business units while preserving audit trails and integration with existing back-office systems.

Consequences of Incorrect or Missing Insurance Information

Work Stoppage: Immediate site removal possible
Contract Denial: Bid or award may be rescinded
Claim Exposure: Uninsured losses may be vendor liability
Procurement Delay: Project start dates postponed
Financial Penalties: Late fees or indemnity obligations
Audit Findings: Noncompliance in contract audits

Common Errors to Avoid When Preparing the Form

  • Submitting a certificate with a mismatched insured name leads to verification delays and often requires resubmission by the broker.
  • Omitting required endorsements such as additional insured or waiver of subrogation causes conditional approvals or outright rejection.
  • Entering date formats inconsistently or supplying expired policies typically prevents acceptance and may halt site access.
  • Failing to include carrier contact information increases time to validate coverage and can extend approval cycles by days.

Typical Signatory Roles for the Form

Insurance Broker

A licensed broker signs or certifies the attached COI and provides carrier contact details. Brokers are responsible for ensuring endorsements and cancellation notice language meet Home Depot contractual requirements.

Project Manager

The Home Depot project manager reviews the submitted certificate, confirms coverage sufficiency, and authorizes or rejects vendor site access based on risk and procurement policies.

Frequently Asked Questions and Troubleshooting

Answers to common questions about electronic submission, legal validity, attachments, and retention for the Home Depot Inc Insurance Approval Request Form.


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