L ake Wales Police Department
133 East Tillman Avenue – Lake Wales, Florida 33853
(863) 678-4223 Office
(863) 678-4298 Fax
Memorandum
To:
Honorable Mayor and City Commission
Via:
Judith Delmar, City Manager
jhd
From: Christopher Velasquez, Chief of Police
Date: June 29, 2010
Ref:
Edward Byrne Memorial State and Local Law Enforcement Assistance Grant
Recommendation:
Staff recommends that the Honorable Mayor and the City Commission authorize the Police
Department to apply for funding through the Edward Byrne Memorial State and Local Law
Enforcement Assistance Grant.
Background:
Since 1999, the Police Department has received funding from the Edward Byrne
Memorial State and Local Law Enforcement Assistance Grant Program. Since that time,
the Police Department has utilized this funding to create numerous community programs
as well as purchase needed equipment to enhance public safety.
This year the Edward Byrne Memorial State and Local Law Enforcement Assistance
Grant award amount is $12,450.00 and if approved would be included in the 2011/2012
budget. Match is not required with this program.
The Police Department proposes to use these funds to continue the Lake Wales
Community Safety Program and purchase in-car video camera systems. This equipment
will allow law enforcement officers to effectively document traffic violations and
enforcement activities. Additionally, it will provide valuable evidence that will enhance
criminal prosecutions.
Building Partnerships for a Safer Community
Other Options:
The Commission may choose not to authorize application for and accept the Edward Byrne
Memorial State and Local Law Enforcement Assistance Grant.
Fiscal Impacts:
The Finance Department has reviewed this application and found no fiscal impacts as
matching funds are not required.
Attachments: Edward Byrne Memorial Justice Assistance Grant Application.
Building Partnerships for a Safer Community
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section 1: Administration
Subgrant Recipient
Organization Name: City of Lake Wales
Polk
County:
Chief Official
Name:
Title:
Address:
City:
State:
Phone:
Fax:
Email:
Michael Carter
Mayor
201 West Central Avenue
Lake Wales
FL
Zip: 33853
863-678-4182
Ext: 228
863-678-4180
mcarter@cityoflakewales.com
Chief Financial Officer
Name:
Title:
Address:
City:
State:
Phone:
Fax:
Email:
Dorothy Pendergrass
Finance Director
Post Office Box 1320
Lake Wales
FL
Zip: 33859-1320
863-678-4182
Ext: 257
863-678-4634
dpendergrass@cityoflakewales.com
Application Ref #
2012-JAGC-1574
Contract
-JAGC-POLK- - -
Rule Reference 11D-9.006 OCJG-005 (rev. April 2005)
Section #1 Page 1 of 2
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section 1: Administration
Implementing Agency
Organization Name:
City of Lake Wales Police Department
County:
Polk
Chief Official
Name:
Title:
Address:
City:
State:
Phone:
Fax:
Email:
Christopher Velasquez
Chief
133 East Tillman Avenue
Lake Wales
FL
Zip: 33853
863-678-4223
Ext: 256
863-678-4298
cvelasquez@cityoflakewales.com
Project Director
Name:
Title:
Address:
City:
State:
Phone:
Fax:
Email:
Troy Schulze
Deputy Chief
133 East Tillman Avenue
Lake Wales
FL
Zip: 33853
863-678-4223
Ext: 259
863-678-4298
tschulze@cityoflakewales.com
Application Ref #
2012-JAGC-1574
Contract
-JAGC-POLK- - -
Rule Reference 11D-9.006 OCJG-005 (rev. April 2005)
Section #1 Page 2 of 2
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section 2: Project Overview
General Project Information
Project Title:
LAKE WALES COMMUNITY SAFETY PROGRAM V
Subgrant Recipient:
City of Lake Wales
Implementing Agency:
City of Lake Wales Police Department
Project Start Date:
10/1/2011
End Date:
9/30/2012
Problem Identification
Traffic enforcement, vehicle pursuits and citizen encounters present an inherent danger to both
law enforcement officers as well as the public. Although the police department has purchased a
number of in-car video recording devices in the past, not every patrol car contains this equipment.
As a result the police department lacks the ability for all patrol officers to effectively document
these high risk activities when they occur.
Project Summary (Scope of Work)
The central problem identified is that the Lake Wales Police Department lacks the equipment
necessary for all patrol officers to safely and effectively document vehicle pursuits, traffic
enforcement and citizen encounters when they occur. The Police Department proposes to
purchase in-car video recording devices in order to address this problem. In-car video recording
devices have proven successful at enhancing officer safety, improving agency accountability,
reducing agency liability, simplifying incident review, enhancing new recruit and in-service training
(post-incident use of videos), improving community/media perceptions, strengthening police
leadership, advancing prosecution/case resolution, enhancing officer performance and
professionalism, and enhancing homeland security.
This equipment will ultimately increase the level of safety for both law enforcement officers and
the general public.
Application Ref #
2012-JAGC-1574
Contract
-JAGC-POLK- - -
Rule Reference 11D-9.006 OCJG-005 (rev. April 2005)
Section #2 Page 1 of 2
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section 2: Project Overview
Section Questions:
Question:
Answer:
Question:
Answer:
Does the Subgrantee receive a single grant in the amount of $500,000 or more from
the U.S. Department of Justice?
No
Does the Implementing Agency receive a single grant in the amount of $500,000 or
more from the U.S. Department of Justice?
No
Application Ref #
2012-JAGC-1574
Contract
-JAGC-POLK- - -
Rule Reference 11D-9.006 OCJG-005 (rev. April 2005)
Section #2 Page 2 of 2
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section 3: Performance
SectionPerformance Info:
General 3: Performance
Quarterly
Performance Reporting Frequency:
Federal Purpose Area:
State Purpose Area:
001 - Law Enforcement Programs
E - Equipment Supplies - Purchase Equipment/Supplies
Activity Description
Activity:
Target Group:
Geographic Area:
Location Type:
Equipment and Supplies
Equipment and Supplies
Urban
City-Wide
Address(es) :
Lake Wales Police Department
133 E. Tillman Ave.
Lake Wales , FL 33853
Objectives and Measures
Objective: 25.E.SI - Amount of funds expended on equipment and/or supplies
Measure:
Goal:
Part 1
Amount of funds to be expended to purchase equipment and/or supplies
12450.00
Objective: 52.E.SI - Number of equipment items purchased with JAG funds by type of
equipment
Measure:
Goal:
Part 11
How many in-car camera systems will be purchased?
3
Application Ref #
2012-JAGC-1574
Contract
-JAGC-POLK- - -
Rule Reference 11D-9.006 OCJG-005 (rev. April 2005)
Section #3 Page 1 of 2
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section 3: Performance
Section Questions:
Question:
If "other" was selected for the geographic area, please describe.
Answer:
N/A
Question:
If "other" was selected for location type, please describe.
Answer:
N/A
Application Ref #
2012-JAGC-1574
Contract
-JAGC-POLK- - -
Rule Reference 11D-9.006 OCJG-005 (rev. April 2005)
Section #3 Page 2 of 2
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section 4: Financial
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant:
No
Is the subgrantee a state agency?:
FLAIR / Vendor Number:
Quarterly
596000357
Budget:
Budget Category
Federal
Match
Total
Salaries and Benefits
$0.00
$0.00
$0.00
Contractual Services
$0.00
$0.00
$0.00
$1,800.00
$0.00
$1,800.00
$10,650.00
$0.00
$10,650.00
$0.00
$0.00
$0.00
$12,450.00
$0.00
$12,450.00
100.0
0.0
100.0
Expenses
Operating Capital
Outlay
Indirect Costs
-- Totals -Percentage
Project Generated Income:
Will the project earn project generated income (PGI) ?
Application Ref #
2012-JAGC-1574
Contract
-JAGC-POLK- - -
Rule Reference 11D-9.006 OCJG-005 (rev. April 2005)
No
Section #4 Page 1 of 3
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section 4: Financial (cont.)
Budget Narrative:
Budget Narrative:
Monies in the Operating Capital Outlay Category will be used to purchase approximately three incar video recording systems at approximately $3850.00 each.
The systems will consist of all necessary equipment to include cameras, cables, programs, spare
memory cards, microphones, and monitors.
Monies in the Expenses Category will be used to pay for the installation of the in-car video
recording systems at approximately $300.00 each.
Application Ref #
2012-JAGC-1574
Contract
-JAGC-POLK- - -
Rule Reference 11D-9.006 OCJG-005 (rev. April 2005)
Section #4 Page 2 of 3
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section 4: Financial
Section Questions:
Answer:
If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
N/A
Question:
If benefits are to be included, are they reflected in the budget narrative?
Answer:
N/A
Question:
Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriff's office.
N/A
Question:
Answer:
Question:
Answer:
If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
N/A
Question:
If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer:
N/A
Application Ref #
2012-JAGC-1574
Contract
-JAGC-POLK- - -
Rule Reference 11D-9.006 OCJG-005 (rev. April 2005)
Section #4 Page 3 of 3
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section 5: Standard Conditions
Insert Standard Conditions Page here.
Application Ref #
2012-JAGC-1574
Contract
-JAGC-POLK- - -
Rule Reference 11D-9.006 OCJG-005 (rev. April 2005)
Section #5 Page 1 of 1
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section 6: Signatures
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature:
Typed Name and Title:
Date:
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
Typed Name of Subgrant Recipient:
Signature:
Typed Name and Title:
Date:
Implementing Agency
Official, Administrator or Designated Representative
Typed Name of Implementing Agency:
Signature:
Typed Name and Title:
Date:
Application Ref #
2012-JAGC-1574
Contract
-JAGC-POLK- - -
Rule Reference 11D-9.006 OCJG-005 (rev. April 2005)
Section #6 Page 1 of 1
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section 7: Certifications and Authorizations
Insert Certifications and Authorizations here.
Application Ref #
2012-JAGC-1574
Contract
-JAGC-POLK- - -
Rule Reference 11D-9.006 OCJG-005 (rev. April 2005)
Section #7 Page 1 of 1
CERTIFICATION
FORM
Recipient Name and Address:_________________________________________________________________________
Grant Title: _____________________________________Grant Number: _______________Award Amount: __________
Contact Person Name and Title: _____________________________________ Phone Number: (
)________________
Federal regulations require recipients of financial assistance from the Office of Justice Programs (OJP), its component agencies, and the
Office of Community Oriented Policing Services (COPS) to prepare, maintain on file, submit to OJP for review, and implement an Equal
Employment Opportunity Plan (EEOP) in accordance with 28 C.F.R §§ 42.301-.308. The regulations exempt some recipients from all of
the EEOP requirements. Other recipients, according to the regulations, must prepare, maintain on file and implement an EEOP, but they
do not need to submit the EEOP to OJP for review. Recipients that claim a complete exemption from the EEOP requirement must
complete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section B
below. A recipient should complete either Section A or Section B, not both. If a recipient receives multiple OJP or COPS grants,
please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on file (if applicable) has been
prepared within two years of the latest grant. Please send the completed form(s) to the Office for Civil Rights, Office of Justice Programs,
U.S. Department of Justice, 810 7th Street, N.W ., W ashington, D.C. 20531. For assistance in completing this form, please call (202)3070690 or TTY (202) 307-2027.
Section A- Declaration Claiming Complete Exemption from the EEOP Requirement.
Please check all the boxes that
apply.
Q
Q
Q
Recipient has less than 50 employees,
Recipient is a non-profit organization,
Recipient is a medical institution,
Q
Q
Q
Recipient is an Indian tribe,
Recipient is an educational institution, or
Recipient is receiving an award less than $25,000
I, ________________________________________________________________ [responsible official], certify that
______________________________________________________________________ [recipient] is not required to
prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R §42.302. I further certify that__________________
____________________________________________________ [recipient] will comply with applicable Federal civil rights
laws that prohibit discrimination in employment and in the delivery of services.
_________________________________________________ __________________________________ ____________
Print or type Name and Title
Signature
Date
Section B- Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an
EEOP Is on File for Review.
If a recipient agency has 50 or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000,
then the recipient agency does not have to submit an EEOP to OJP for review as long as it certifies the following (42 C.F.R. § 42.305) :
I, _______________________________________________________ [responsible official], certify that
the________________________________________________________________ [recipient],which has 50 or more
employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an
EEOP in accordance with 28 CFR §42.301, et seq., subpart E. I further certify that the EEOP has been formulated and
signed into effect within the past two years by the proper authority and that it is available for review. The EEOP is on file in
the office of: _______________________________________________________________________[organization],
at___________________________________________________________________ [address],for review by the public and
employees or for review or audit by officials of the relevant state planning agency or the Office for Civil Rights, Office of
Justice Programs, U. S. Department of Justice, as required by relevant laws and regulations.
____________________________________________________ ______________________________________ ____________
Print or type Name and Title
Signature
Date
OMB Approval No. 1121-0140
Expiration Date: 12/31/12
STATEMENT OF FISCAL IMPACT
Florida Department of Law Enforcement
Justice Assistance Grant
2012-JAGD-1574
(Federal Fund – Providing In-Car Video Cameras)
PREPARED BY
CITY OF LAKE WALES
FINANCE DEPARTMENT
Nature of Statement and Information Disclosed
This is a statement of fiscal impact for the 2012-JAGD-1574 Justice Assistance Grant performed as required by
and in accordance with Section 2-802, Article VIII of the City of Lake Wales Code of Ordinances. It is a
statement solely for the purpose of analyzing and reporting the fiscal impact on the City of either applying or not
applying for this grant, using certain assumptions as indicated herein. No attempt is made to evaluate the Grant
Application for suitability to City objectives.
In order to provide an unqualified statement of fiscal impact that can be certified as reasonably full and complete
by the Finance Department, certain information must be provided permitting Finance Department personnel to
produce a full and complete determination as to all anticipated fiscal impacts. This impact statement was
produced using:
•
Grant Application
This impact statement represents, in our unqualified opinion, a valid estimate of known present or future impacts
anticipated to result from the acceptance of the aforementioned grant.
In some cases, the nature of a fiscal impact is described rather than stated using specific dollar amounts or
figures. This is done in order to provide information on the nature of the expected fiscal impact where there
simply is not enough information to quantify the impact, or whether the exact amount of the impact depends on
the exact type of future events or conditions.
General Assumptions
A fiscal impact statement constitutes a forward-looking statement on the acceptance of grant funds and the
proper execution of all requirements as set forth in any grant application, agreement, covenants attached to real
or tangible property, or other duly enforceable stipulations. In order to produce such a statement, assumptions
about future events and conditions must be made.
In any case where a reasonable expectation of a future condition or event has been disclosed or is already known
to Finance Department personnel, that information has been used as an Assumption in the fiscal impact
statement. Expectations not known or not considered reasonably expected to occur have been excluded from the
fiscal impact statement. If an event or condition may occur which would have a material and direct fiscal
impact, but is not reasonably expected to occur, it is disclosed in the fiscal impact statement.
General Assumptions are made in this fiscal impact statement that the City Staff executing the grant program
already possess the required knowledge and expertise to expertly perform all of the requirements of the grant,
and that the information provided to prepare this impact statement is true and correct. It is also assumed that no
outside events will create a positive or negative influence on the grant program, and that there will be no changes
in the legal, operational, or economic environment in which the grant program, and the City as whole, operates,
except as disclosed herein.
Page 2
Current Fiscal Impacts
Impacts on Revenue
The grant application amount is for $12,450.
Impacts on Expenditures
This grant does not require a local matching contribution.
The grant application budget consists of:
(3) In-car cameras @ $4,150 each
Total
$12,450
$12,450
Any cost overruns would be borne entirely by the General Fund.
Future Fiscal Impacts
Impacts on Revenue
No net future revenue impact is expected from accepting the grant.
Impacts on Expenditures
There is no estimate for repairs and/or replacements of equipment. Any cost overruns or decisions to repair
and/or replace equipment would be borne entirely by the General Fund.
Other Future Commitments
There is no estimate for repairs and/or replacements of equipment. Any cost overruns or decisions to repair
and/or replace equipment would be borne entirely by the General Fund. There are no other material future
commitments, encumbrances, stipulations, or covenants that represent a significant fiscal impact in connection
with the grant.
Disclosures of Possible Material Future Events
N/A
Certification
We hereby certify that this fiscal impact statement is, to the best of our knowledge, a valid estimate of known
present or future impacts anticipated to result from the application and acceptance of the aforementioned grant.
Approved By:
________________________________________________
Dorothy Pendergrass
Finance Director
City of Lake Wales
Notice: This is not a certified fiscal impact statement. This summary was produces from a certified fiscal impact statement. Review the
certified fiscal impact statement for specific details, assumptions, and additional information.
