Establishing secure connection…Loading editor…Preparing document…

Voting Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

VOTING AGREEMENT

Voting Agreement, dated as of (this "Agreement"), by and between , a Delaware corporation ("Recap"), and , an individual (the "Stockholder").

WHEREAS, , a Delaware corporation (the "Company"), and Recap are entering into an Agreement and Plan of Merger, dated as of this date, as may be modified or amended from time to time in a manner not adverse to the Stockholder (the "Merger Agreement"), which provides, among other things, for the merger of Recap with and into the Company with the Company as the surviving corporation (the "Merger");

WHEREAS, in connection with the Merger Agreement, Recap has requested that the Stockholder make certain agreements with respect to certain shares of capital stock of the Company (the "Shares") beneficially owned by the Stockholder, upon the terms and subject to the conditions of this Agreement;

WHEREAS, in connection with the Merger Agreement, Recap and certain stockholders are entering into an Exchange and Subscription Agreement (the "Exchange Agreement"), which provides, among other things, for such stockholders to exchange their shares of capital stock of the Company for shares of capital stock of Recap prior to the Merger; and

WHEREAS, the Stockholder is willing to make certain agreements with respect to the Subject Shares (as defined below).

NOW, THEREFORE, in consideration of the promises and the mutual covenants and agreements set forth in this Agreement, the parties agree as follows:

1. VOTING AGREEMENTS. For so long as this Agreement is in effect, at any meeting of Stockholders of the Company, and in any action by consent of the Stockholders of the Company, the Stockholder shall vote, or, if applicable, give consents with respect to, all of the Subject Shares that are held by the Stockholder on the record date applicable to the meeting or consent in favor of the Merger Agreement and the Merger contemplated by the Merger Agreement; against any competing Acquisition Proposal or other proposal inconsistent with the Merger Agreement or which may delay or adversely affect the likelihood of the completion of the Merger; against any change in a majority of the persons who constitute the board of directors of the Company inconsistent with the Merger Agreement or the Merger; against any change in the capitalization of the Company or any amendment of the Company's Certificate of Incorporation or Bylaws inconsistent with the Merger Agreement or the Merger; and in favor of any other matter necessary for consummation of the transactions contemplated by the Merger Agreement which is considered at any such meeting or in any such consent.

Such Stockholder shall not enter into any agreement or understanding with any person the effect of which would be inconsistent with or violate the provisions of agreements contained in this Section 1. The Stockholder shall use best efforts to cast the Stockholder's vote or give the Stockholder's consent in accordance with the procedures communicated to the Stockholder by the Company relating thereto so that the vote or consent shall be duly counted for purposes of determining that a quorum is present and for purposes of recording the results of that vote or consent.

2. SUBJECT SHARES. The term "Subject Shares" shall mean the Shares set forth on Schedule A hereto, together with any shares of capital stock of the Company acquired by the Stockholder after the date hereof over which the Stockholder has the power to vote or power to direct the voting.

3. COVENANTS. For so long as this Agreement is in effect, except as otherwise contemplated by the Merger Agreement or the Exchange Agreement, the Stockholder agrees not to sell, transfer, pledge, assign, hypothecate, encumber, tender or otherwise dispose of any Subject Shares; grant powers of attorney, consents, or proxies or enter into a voting trust or voting agreement; solicit, initiate, encourage, or facilitate an Acquisition Proposal; or take any action that would make any representation, warranty, covenant, or other undertaking untrue or incorrect.

PROVIDED, HOWEVER, that nothing in the foregoing provisions of this Section 3 shall prohibit the Stockholder from effecting any transfer of Subject Shares pursuant to any bona fide charitable gift or by will or applicable laws of descent and distribution, or for estate planning purposes, if the transferee agrees in writing to be bound by the provisions of this Agreement.

4. WAIVER OF DISSENTERS' RIGHTS. The Stockholder hereby waives any rights to dissent from the Merger.

5. REPRESENTATIONS AND WARRANTIES OF THE STOCKHOLDER. The Stockholder represents and warrants to Recap that:

(a) CAPACITY; NO VIOLATIONS. The Stockholder has the legal capacity to enter into this Agreement and to consummate the transactions contemplated by this Agreement. This Agreement has been duly executed and delivered by the Stockholder and constitutes a valid and binding agreement of the Stockholder enforceable against the Stockholder in accordance with its terms except as such enforceability may be limited by applicable bankruptcy, insolvency and similar laws affecting creditors' rights generally and general principles of equity (whether considered in a proceeding in equity or at law).

The execution, delivery and performance by the Stockholder of this Agreement will not conflict with, require a consent, waiver or approval under, or result in a breach or default under any contract, commitment or other obligation; violate any order, writ, injunction, decree, statute, law, rule or regulation; result in the creation of, or impose any obligation on the Stockholder to create, any Lien upon the Subject Shares.

(b) SUBJECT SHARES. The Stockholder has the power to vote or direct the voting of the Subject Shares. The Stockholder does not have any other right to acquire, nor is it the beneficial owner of, any other shares of capital stock of the Company or any securities convertible into or exchangeable or exercisable for any such shares, except as disclosed on Schedule B.

(c) TITLE TO SHARES. Except as set forth on Schedule C, the Stockholder is the sole record and beneficial owner of the Subject Shares, free and clear of any pledge, lien, security interest, mortgage, charge, claim, equity, option, proxy, voting restriction, voting trust or agreement, understanding, arrangement, right of first refusal, limitation on disposition, adverse claim of ownership or use or encumbrance of any kind, other than restrictions imposed by the securities laws or pursuant to this Agreement or the Merger Agreement.

(d) NO FINDER'S FEES. Except as disclosed in the Merger Agreement, no broker, investment banker, financial advisor, or other person is entitled to any broker's, finder's, financial advisor's, or other similar fee or commission in connection with the transactions contemplated hereby based upon arrangements made by or on behalf of the Stockholder.

6. EXPENSES. Each party to this Agreement shall pay its own expenses incurred in connection with this Agreement.

7. SPECIFIC PERFORMANCE. The Stockholder acknowledges and agrees that if Stockholder fails to perform any of Stockholder's obligations under this Agreement, immediate and irreparable harm or injury would be caused to Recap for which money damages would not be an adequate remedy.

Accordingly, the Stockholder agrees that Recap shall have the right, in addition to any other rights it may have, to specific performance of this Agreement, and the Stockholder waives any claim or defense that Recap has an adequate remedy at law or that a bond is required for equitable relief.

8. STOCKHOLDER CAPACITY. If the Stockholder is or becomes during the term hereof a director or officer of the Company, the Stockholder shall not be deemed to have made any agreement or understanding herein in his or her capacity as such director or officer.

The Stockholder signs solely in Stockholder's capacity as the beneficial owner of the Stockholder's Subject Shares and nothing herein shall limit or affect any actions taken by the Stockholder in any capacity as an officer or director of the Company to the extent specifically permitted by the Merger Agreement.

9. NOTICES. All notices and other communications given or made pursuant to this Agreement shall be in writing and shall be deemed to have been duly given or made as of the date of receipt.

If to Recap, to:

With a copy to:

If to the Stockholder:

With a copy to:

10. PARTIES IN INTEREST. This Agreement shall inure to the benefit of and be binding upon the parties and their respective successors and assigns; provided, however, that any successor in interest or assignee shall agree to be bound by the provisions of this Agreement.

11. ENTIRE AGREEMENT; AMENDMENTS. Other than the Merger Agreement, the Exchange Agreement and the transactions contemplated therein, this Agreement contains the entire agreement between the Stockholder and Recap with respect to the subject matter of this Agreement and supersedes all prior and contemporaneous agreements and understandings.

12. ASSIGNMENT. No party to this Agreement may assign any of its rights or obligations under this Agreement without the prior written consent of the other party.

13. HEADINGS. The section headings in this Agreement are for convenience only and shall not affect the construction of this Agreement.

14. COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original and all of which together shall constitute one and the same document.

15. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of Delaware.

16. TERMINATION. This Agreement shall terminate automatically and without further action on behalf of any party at the earlier of the Effective Time and the date the Merger Agreement is terminated pursuant to and in accordance with its terms.

[Signature page follows]

IN WITNESS WHEREOF, Recap and the Stockholder have caused this Agreement to be duly executed and delivered on the day and year first above written.

ID RECAP, INC.

By:

Name:

Title:

STEVEN R. MATZKIN

Signature:

Address:

Telephone Number:

Facsimile Number:

Enter text✕

What a Voting Agreement is and when it’s used

A Voting Agreement is a contractual arrangement in which shareholders or members agree to vote their equity in a specified way on governance matters, board composition, or specified corporate actions. Common in private companies, venture-backed firms, and joint ventures, it clarifies control, reduces disputes, and records commitments that bind successors. While terms vary, typical provisions cover voting obligations, board nominations, transfer restrictions, notice procedures, and remedies for breach. Voting Agreements are governed by contract and corporate law and can be executed electronically under U.S. e-signature statutes when requirements are met.

Why parties use a Voting Agreement

Voting Agreements create predictable governance, protect minority or investor rights, and reduce the risk of contested votes or governance deadlocks. They document negotiated control arrangements, expedite decision-making, and provide contractual remedies for breaches while remaining adaptable to company-specific governance needs.

Why parties use a Voting Agreement

Who typically signs a Voting Agreement

Voting Agreements are used by diverse corporate stakeholders who need to lock in voting outcomes or preserve agreed governance structures.

  • Founders and major shareholders who need to preserve board control or protect strategic decisions.
  • Investors and venture capital funds seeking contractual voting protections and board nomination rights.
  • Corporate officers, trustees, or transfer agents who implement or administer the voting mechanics.

Core elements to expect in a professional Voting Agreement

A clear Voting Agreement follows a consistent structure so obligations and remedies are easy to find and enforce.

Parties & Shares

Lists each signatory, legal entity names, and the exact class and number of shares covered by the agreement so attribution and scope are unambiguous.

Voting Obligations

Specifies how parties must vote (e.g., for specified nominees or on specified actions), including timing, proxies, and permitted exceptions.

Board Nominations

Describes rights to nominate directors or fill vacancies and any conditions or replacement procedures tied to those nominations.

Transfer Restrictions

Includes restrictions on transfers, tag/drag rights, right of first refusal, and obligations to cause transferees to sign the agreement.

Term & Termination

Defines the effective date, duration, termination triggers, and survival of certain provisions after termination.

Dispute Resolution

Contains remedies, injunctive relief language, choice of law, forum selection, and any arbitration or mediation clauses.

Essential information to include

Party Names: Exact legal names
Share Class: Preferred/common class
Share Count: Number of shares
Voting Terms: Specific vote instructions
Effective Date: MM/DD/YYYY
Signatures: Authorized signer names

Step-by-step: preparing and signing a Voting Agreement

Follow a defined sequence to minimize defects and ensure corporate formalities are observed.

  • 01
    Draft terms: Record parties, votes, and remedies clearly.
  • 02
    Verify authority: Confirm signer can bind the entity; obtain board approval if required.
  • 03
    Execute signatures: All parties sign and date in authorized blocks.
  • 04
    Record and store: File corporate minutes and retain executed copies securely.

Configuring an online signing workflow

Set authentication, required fields, and retention settings before sending to reduce second-round corrections.

Field Configuration
Document Type Voting Agreement | Contract template
Authentication Email + SMS code | KBA optional
Required Fields Signature, name, title, date
Retention Save signed PDF | Audit trail enabled

Where to send and file the executed agreement

After signatures, route executed copies to required corporate and recordkeeping locations to complete the corporate governance cycle.

  • Company Records: Attach signed agreement to corporate minute book.
  • Secretary of Company: Provide copy to corporate secretary or general counsel.
  • Transfer Agent: Notify transfer agent if stock transfer is affected.
  • Signers: Send fully executed copies to all signatories.

Technical considerations for e-signing and storing

Choose file formats, authentication strength, and an integration approach that meet governance and recordkeeping requirements.

  • File formats: PDF, DOCX supported
  • Integrations: CRM and cloud storage
  • Authentication: Email, SMS, KBA

Key deadlines, notices, and timing expectations

Track contractual notice windows and corporate approval timelines to avoid inadvertent breaches or missed rights.

Effective Date:

Occurs on the date specified or when last party signs

Notice Periods:

Amendment or termination notices commonly require 30–90 days

Board Actions:

Allow time for board meetings and necessary approvals

Transfer Timing:

Restrictions may block transfers until notice/resolution

Recordkeeping:

Retain executed copy per retention rules

Common preparation and execution mistakes to avoid

  • Ambiguous voting language that leaves discretion undefined and invites litigation over intent or scope.
  • Allowing unauthorized signers to execute the agreement without board or member approvals where required.
  • Failing to attach or reference related corporate documents such as bylaws, stock ledgers, or shareholder resolutions.
  • Neglecting to record or circulate fully executed copies to transfer agents and corporate record keepers.

Risks and potential consequences of errors

Unenforceable Terms: Ambiguous provisions may be invalidated
Breach Damages: Monetary liability or injunctions
Control Loss: Unexpected votes may alter board control
Securities Issues: Potential securities law implications
Operational Delay: Transfers or corporate actions blocked
Tax Consequences: Incorrect reporting or withholding

Typical eSignature vendor comparison for signing and storing Voting Agreements

Compare starting price and key features that matter for legal documents: bulk send, audit trail, HIPAA support, and any envelope limits.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Trial available Trial available Trial available Trial available
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about Voting Agreements

Answers to common legal and execution questions when creating, signing, or enforcing a Voting Agreement.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users