Automatically streamline your sales process for purchasing

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let's learn about automatic pivo Creation in the third party sales we are going to cover about over you key configuration and the master data that is needed for the third party sales automatic pivo creation okay as you know that we can create the purchase requestion in the background for the third party sales in the same way we can also create the automatic po creation as soon as the sales ad is created as I mentioned so this functionality can be enabled as and when there is a fixed vendor who supplies this product to the company for this there are certain settings which have to be enabled along with some master data Corrections in the material master the key configuration that is needed is we need to activate the automatic po Creation in the item category and item category determination which has the automatic view operation and the default additive for the automatic pivot creation so there are two item categories for the third party sales one is Tas in which the seller is created uh purchase requestion gets created in the background but the purchase order has to be created manually whereas there is another item category that is a l e s with with this we can create the automatic purchase order in the background so let us see the item category ales configuration execute the transaction Vivo V7 find a l e s item category go to the details of it and check the create po automatic checkbox it has to be enabled for the automatic pivo creation the next setting is we need to determine the automatic item category for the third party sales or execute the transaction view of V4 find your sales sales order type and enter the ales item category group so which is used for the automatic pivo creation and press enter here we need to maintain the default item category Ales for sales are sales then third setting is we need to maintain the default order type for the third party sales purchase order of creation execute the transaction V underscore TV cable and maintain the other type here so for my case I have just maintained the standard order type NBA so this settings have to be enabled along with the other third party sales configuration the next Master data change is we need to go to the metal data change mode go to the sales app to view here we have to maintain the item category ales which we have maintained in the customization in the transaction code Vivo V4 so by doing this system can identify the item category as soon as you enter the metal code in the sales order the next Master data is we need to maintain the info record vendor material info record has to be maintained and this vendor metal info record should be a unique record and there shouldn't be multiple records with the multiple supplier codes if such Master data is maintained in the system system won't be won't be able to identify the unique vendor so enter the required details like supplier material Master purchase indignation and the plant code enter that and maintain the required details in that like what is the planar delivery time standard quantity and the net price of it so these kind of details have to be entered in the vendor material infori card so once this data is maintained you need to save it then you are good to go with the sales order creation so let me execute the transaction va01 enter the required details here like order type sales area I'll just enter my uh customer code then I'll enter my third party or material code uh item details okay here just go to the schedule and details so in the item details we have to go to the schedule lens data then click on the purchase requestion data here we can find the details of it as you can see there's a fail fixed vendor is filled automatically just because of the vendor metal info record and we can also say that info record number here okay so this is how system will be able to identify the a unique record for the third party sales scenario for the automatic pivot creation so let me come back from here and I'll save it so system create the purchase order in the background let me show you in the document flow section so as you can see a purchase order is automatically created in the background as soon as you created the sales order so with reference to this we can create the micro Miro and you can run the sales transaction for the customer building let me perform the micro entry here enter the purchase order check the check box item okay check post so my go has been posted and then I'll go for my row entry I'll enter company code and then my PO number I'll enter the other required details I'll enter my name my amount simulate and post it okay as you can see that in third party scenario generally there won't be any courses in concept however we do also the other case like with shipping notification without shipping notification so the current process which I run here here is the with shipping notification functionality right so I'll go to the transaction vf01 I'll enter the sales order number and press enter so like this system is going to create the customer building for that so this is how we can create the automatic purchase order for the third party sales