Streamline Your Document Processes with Cloud Based Contact Management for Purchasing

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imagine you're working on purchasing process optimization or budget planning you're probably puzzling over the constantly concomitant problem of all managers how to cut costs actually many companies face this dilemma but what if we tell you that you can save up to 20 of your budget for all procurement activities only with one solution and no it's not a magic wand as you might have thought we talk about cloud-based procurement software let's figure out how to implement this model to your strategy and get the maximum benefit from it cloud-based solution term might sound a bit complex in fact it's something that we apply in our routine life quite often we use the cloud to store photos emails business documents and other files cloud-based procurement systems work under the same principle such solutions tend to simplify complex purchasing operations there is no need to store heavy files on your devices you can keep them online and access them anytime from the cloud cloud-based services include software analytics networking data storage servers cloud-based procurement platforms make things easy for you they allow you to automate such processes as data entry cost analysis vendor selection and project tracking but before making a crucial decision about switching to a cloud-based procurement platform let's delve into this subject more there are three main service models in cloud computing you can implement any of them into your procurement strategy depending on your needs saas procurement platform is a fully organized system that allows operating cloud purchasing applications over the internet there is no need to and maintain any software you can simply access all the needed purchasing data from any device with internet connection saas providers handle program scaling as well as ensure data encryption regular backups updates and patches for you paas procurement solution on the contrary offers the option to develop custom software empowered by the provided platform thus you can run and manage purchasing operations without creating and maintaining cloud systems the paas provider hosts servers storage network operating system software development tools and databases iaas service allows you to rent computing power so you can migrate your procurement infrastructure and store all information in the cloud this solution gives you flexibility in scaling your custom purchasing platform and provides a shared data center iaas solution provides memory storage networking and related software such as operating systems and databases to understand the difference better let's look at the users and cloud providers responsibilities for each cloud model saas is a ready-to-use solution for your procurement needs all aspects of infrastructure and application management are handled by saas providers paas allows you to focus on developing procurement applications instead of infrastructure management iais model gives you the maximum freedom in procurement application development and provides a common center for data storage today cloud-based solutions are used extensively to simplify time-consuming operations here's what you can do with cloud-based procurement automate the purchasing process create purchase orders manage revisions to documents eliminate human errors prevent failures in purchasing operations if that's not enough for you let's take a closer look at the benefits that cloud services can offer reduces staff costs by as much as 21 easily check spending history help managers make better decisions on purchases and conduct a cost analysis to eliminate maverick spending no long-term user training required no need to perform complex manual work easily customize the platform to suit your needs and facilitate all procurement processes get full transparency on spending throughout the organization determine saving opportunities streamlines the supply chain and maximize the value of each contract eliminates room for error data redundancy and manual intervention using end-to-end integration capability offered by the cloud procurement platform make sure payments to the vendor are processed on time with an efficient three-way matching process automate the verification of invoices before sending them for approval does the game work the candle you may ask if you think that the implementation of such systems is pretty hard we hasten to reassure you let's move to some points on making your transition to cloud-based procurement software as smooth as possible step one determine business needs involve key stakeholders in the process from the outset so they have a clear understanding of both the goals and the desired business outcomes for their company form a potential business problem goal or scenario and the corresponding specific steps to be taken in the chosen direction step 2 choosing the right cloud service once the goal is determined it's time to select a suitable cloud procurement model no matter what type of software you're going to choose you will have the possibility to automate purchasing operations control business spending enforce company policy eliminate possible errors reduce costs and ensure data security with cloud solutions the thing is what model is the most beneficial for your business step 3 choose proper features in the procurement world the most profitable solution is saas selecting this model the only thing you need is to pick the right features the amount of functionality should correspond to the size of your business here are some must-haves to look out for customer support budget management 3-way matching seamless integrations spend insights and reports customized as per your needs vendor management capabilities simple and easy to use interface step 4 ensure security carefully read the user agreement and use a cloud service that encrypts your files both in the cloud and on your computer ensure that third parties do not have access to your personal information check if the providing service company has ico and soc certification as well as gdpr compliance ready to try the cloud-based procurement platform that will do the complex job for you sign up for a 14-day trial or book a demo on our website to see how easy the procurement process can be with procoro