Empower Your Accounting Team with Customer Contact Management Software for Accounting

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[Music] xero projects is a simple but powerful job management tool for your practice it drives efficiency by tracking timing costs against each client engagement and gives you insights into the profitability of your jobs it's perfect if you're a sole practitioner or a small practice with fewer than five staff let's see how you can use it add your common client tasks as items in products and services and set up the cost rates for your staff to capture their time spent on each task start a project from scratch and add the tasks you created as products and services items or to save time later on create draft projects as templates for your most common client jobs at the start of each client engagement simply duplicate a project assign it to the client give the project a name and update the due date for the period decide if you want to base the project total on tasks and estimated expenses and whether you want the project to be public or private then click create add or remove any tasks not included in the client service agreement and in just a few clicks your job is up and running you and your staff can quickly add time to each task select the task and choose to add time as an amount or by start and end time check the date and the staff member this entry applies to if you have the right permissions you can add time entries for other staff or use the inbuilt timer quickly assign time to a project or task and click play the timer keeps logging your time wherever you go in xero click pause when you're finished then click save and save the time entry as normal if your staff completes jobs on site they can easily add time to project tasks on the go with the xero projects mobile app add expenses and track them against your estimates scroll down enter a quantity and unit price and choose how you'll uncharge the expense to your client add a percentage markup pass the cost on directly decide a custom price or mark the expense as non-chargeable then click save you can also assign individual line items from a bill as an expense directly to a project use the status bars to see how you're tracking against the estimated amounts and to follow the progress of your jobs more closely view the profitability dashboard assess how a project is doing at a glance see what invoices have been paid the project's profit margin and how much time is recorded against the project use the shortcuts to review these details or to quickly send an invoice to your client you can send a quote before you start base it on the tasks and estimated expenses or the total project amount and request a deposit at the start progress payments during the job based on tasks and expenses or invoice for a custom amount once the project's complete issue a final invoice gain greater insights into the profitability of your jobs from the project's reports see which projects are doing well identify where you can improve your profit margins and understand which clients are the most valuable to your practice monitor how tasks and expenses are tracking against your budget easily understand what has and what hasn't been invoiced and learned from previous projects to estimate and cost projects more accurately in the future so whether you complete monthly quarterly annual or ad hoc jobs for your clients you can use xero projects to manage them streamline your job management workflows in the cloud and get better visibility over your job profitability as a xero partner projects is already included in your free practice organization so start using it today for more information search projects in xerocentral [Music] you