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hi friends sir good morning everyone I hope all of you are doing good so in this video I'm going to tell you about our regular known P2P process but I'm going to explain you about a few interface related data and also that what is going to happen at the vendors site okay so most of you aware on few people might not aware about this process that we are a customer we means the company which is ordering let's take it like that's why company the customer and the vendor that that's why I'm using that two words okay the customer so the customer is procuring the materials and um the vendor is going to provide the materials to the customer so in real time what exactly happened if you see the overall process wise the start of the process is uh customer is going to create a purchase order so it might have a purchase requisition RFQ all we discussed in multiple things so finally the purchase order is the external document that's why I highlighted that purchase order is created by the customer and Via output type okay via output type tied up message type what d e r s okay I can show you in the system so even in our Idaho course also I explained about these IDOC message types IDOC type is different IDOC message type is different so for example here IDOC type is what the ers05 and here it is um so deliver 0 3 okay that also we can check it for srdb what is available so technical things we can see later and let's try to understand what the business process and how is going to happen so purchase order is created by the customer and then the PO form and they can send the pure form via email or else they can send the form mostly nowadays everything is fax also I am not seeing any companies are using either they use email and pure form will be via email and the details EDI that were the ERS we send the purchase order so once the purchase order details are reached to the vendor and vendor will has create that information either they create manual or else they would have in a system there is no rule that all vendors would use sap right they can use any of their system okay so they create a sales order with reference to purchase order that's why whenever you see a sales order there is a purchase order number also will be there I'm going to show in the system and also where you can see the purchase order number and also in which table it is going to store it okay so now you are going to check that one cell sort is created with reference to purchase order and the material and all here the customer material they will store and based on the customer material link is because this one they create as a customer material customer info record everything will be available at the vendor side but still they will use their own material code okay so once the sales order is created the great outbound delivery if they're using sap and there is output type called laba which will send the outbound shipping notification if they are not using sap if they are using any other Erp system then they create in their system outbound delivery and based on that outbound delivery they will send the information to sap that will be created as inbound delivery we call Advanced shipping notification we can see under purchase order confirmation tab what is the quantity and when they are going to send all the information will be stored okay so in sap it will be created with inbound IDOC type de IDOC message type desidv okay so with this message type inbound delivery will be created automatically so once the inbound delivery is available and our the customer will have information that when the goods are going to be available and all here I have given the error marks only two you understand that this is our sequence okay these are all happening at the vendor level okay I gave this different color and for these two because these two are interfaces okay the interface data and here I gave the dotted color dotted things only to make you to understand that once the code system is posted at the vendor level they will print one packing slip an invoice copy packing slip contains that inbound delivery information or delivery node how much quantity the driver details all the information and invoice copy will contain how much quantity I'm sending and what is the invoice for per pack and slip they can create one invoice generally they create that one packing slip will be like uh in that kind of respect to truck how much stock they are going to send for that they will send the invoice copy so once the packing slip and invoice copy are printed at the vendor level and the truck has reached to our company and once it is reached we'll do the goods receipt if you are using a warehouse management you will do the put away and printing a storage unit or a transporter and they put it in keep it in the bin then you confirm the whatever then good says it will be there if you are not using warehouse management once the goods are received you'll verify how much quantity is available in the packing slip and how much physically received and once both are matching then you perform the goods receipt the delivery note number you can keep it in the Amigo header level for that I can show you in the system so in this video my main focus is not to make you to go to the sap transaction code say we have tons of videos where I explained how to create purchase order how to change purchase order inbound delivery Goods received invoice receipt we have a plenty of videos if you are really Keen to learn all those things you can go to our YouTube channel and set purchase order creation by Ganesh padala inbound delivery package received invoice receipt we have multiple videos I hope you will get enough information how to create a document in sap and how to practice all those things so this video you try to focus on what happens at the rental level and what happens at the customer level okay so now the truck has received and then we do the goods received after that you go after groceries it will send that invoice copy to Finance team the finance team will do the invoice receipt and with the payment so the process will be done with the payment so here overall advice it is our P2P which are aware well and uh most of the popular forms only I highlighted in this session sometimes you can see here there will be a gr slip also we print it okay few companies will print companies may not print it there is a gr slip so those things also you can keep it if you want so at the vendor level the sales process happens at the customer level the purchasing process happened so if they are doing any interfaces these kind of interfaces can happen so now we are going to see what are the I was mentioning about um sales order PO number and this output type there are a few things which we discussed in this video I'm going to show you in the system before that I want to teach you a small thing in PowerPoint for example you wanted to keep it here in office okay office person or something you wanted to keep it so finance office member with computers image for presentation okay so you can take any one image where you wanted to take it so someone is doing maybe this one copy image you're preparing for your presentation and put it okay but you don't want the complete things you wanted to crop it how can you crop it if you do this one it won't crop it it will only make it like compress your image so you wanted to crop it so what to do select that go to picture format okay so here there is an option picture format here there is an option called crop here you can crop it you don't want High image if you really want this one you can keep it otherwise you can just put this this one this okay let me just hit Ctrl C because it disturbs my thing I think so yeah so crop it like this and you can crop you don't want High image you don't want these pencils also maybe whatever just giving an example but if you really want the pencils on us you can put it so we are going to keep it a small image so once it is done it's completed and um you wanted to put this image so this small image right you can put it here small limits so just to show you that office member okay so this is the way how you can crop it and how you can do that one the images and all will give you a certain kind of information and just for a beautification purpose let's go to sap system I wanted to show you few things which I discussed in this video I'm not going to show the transactions and all like I mentioned that we have multiple videos where we explained about all these processes please go and verify I hope it you will get that respective information so let's go to sap screen okay first I wanted to show you SC 16n VB AK VBA K is the table uh which stores the sales out information which has purchase order data that's what I told you right purchase control F I think P1 number let's go to the top click on Ctrl f you go to vbap this is poi item let's go to okay will directly go to any one sales are the document number 10 display sales order VA 03 va03 document number 10 sales order document number I'm going to display the cell sort so here you can see that customer reference Hana that is changed as a customer reference yeah one of the good things we observed in s4hana so it is storing as a customer reference if you see in ECC you will see okay purchase order number okay so Po and pure date now let's go to because that is only for uh helping them to put as a reference okay based on the reference they can find it that from which they got it and not we be okay and go to control F customer reference you can pass the sales document number 10 execute it we need to find the field which is storing the the value email yeah customer reference so BST and K is the one which you are storing the customer reference field in ECC you can check it it is the purchase order number so here the customer reference number is available at the header level okay that's where I was showing you so in this way the PO number as a customer reference is stored in the sales order number and in s4hana it is stored as a customer reference number you can show it so another one what I wanted to show you spr go difference IMG so purchase order message types okay and that we know that how to define the output types and all here only you can do this EDI one output type you can create it and that output type can be considered as a EDI so where you can configure the output type how do you want to send it and all I just want to show you that purchasing and messages in messages if you go to Output control here the message types you need to select the Define message types for the purchase order so here you will configure the respective message type which is activated for the Eda so these are all the part of our output configuration which we explained in multiple videos so you can put it so how do you know whether it is EDI or printout and all if you go to this processing routines okay here you can see the trans transmission medium here you provide the EDI okay in case of EDI it has EDI details okay and another details I wanted to show you go to NAC go to V2 shipping output types just now I was mentioning that the outbound shipping notification will be used if the vendor has a sap system they can use this lava output type based on this you can trigger that outbound shipping notification if they're not using sap they can send ing to their the compatibility of their system they can send the outbound notification which will come to sap via our srdv okay so that's the one and another point I wanted to show you we 80. one okay so w81 where this message types are available okay so just now installing you Desa DB so desertv shipping notification you can see here and there is we 82. so w82 the message type and basic type are basic type equals to IDOC type message type is the one which I was mentioning so I use my IDOC message type I call because for better understanding but IDOC type or basic type are same and message type is different so I'm going to show you the desert DV what is the IDOC type for that I was mentioning right the srdv has um delivery 0 6 delivery 0 7 what is the latest version you can use it delivery 0 7 which one you can utilize for as an adult type and for orders o r d r s so orders order 0 5 is the latest one okay which I used in recent projects also so still it is available in s4hana system also it is available in similar way okay so this is the way how you can configure the system and what are the key things are going to happen and I was mentioning one more in Migo in Migo if you are using IM you are not using any warehouse management and you are going to post a good CC pregnancy packing slip which is given by the vendor at that point of time Goods received against purchase order okay you can store this delivery note to store that information and if they give any gr slipping number you can put it that far any additional information you can store in header text so deliver note you can keep it to keep that packing slip number because you know the one benefit right in Miro inverse receipt can be posted based on the delivery note number the sap has given this functionality because you might have ordered 100 pieces to the vendor but vendor has given you 30 pieces in that packing slip with that delivery note so you don't have to do the invoice received against purchase order you can select the delivery note so if you give the daily note number system will get that 30 pieces only to do the invoice receipt which will avoid you to get the confusion like why additional quantity and all it will be a great help that one delivery note preference you can do it in similar way sap has given the bill of ladding and other information so always whenever you see this one I don't buy heart it like why purchase order is available why delivery note is available why we love ladding is available okay what is the benefit of that one so those things you try to understand and always understand the business requirement and the business process so that it will give you perspective results I hope in this video our P2P process only but a few more additional details we have learned what happens at the customer level and what happens at the rental level I hope this video has given you enough insight to understand and uh thanks for watching and please provide your support by giving reviews on udemy And subscribe to our YouTube channel and keep helping and keep sharing thank you