Optimize Your Procurement Process with Cycle CRM for Procurement

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hello friends welcome to tutorial spoink c sa p mm procurement cycle so the agenda for this session is overview of procurement cycle that is determination of requirement then how to create purchase order how to post good recipe and invoice so let's start with overview procurement cycle procurement process is nothing but buying material and obtaining services from vendor let me explain your procurement cycle by taking a simple example suppose you want to buy a computer so computer is your requirement so the first step is determination of requirement requirement is a logical subdivision where it is data determined that material or services are required by the company now next step is creating purchase order once the vendor has been finalized from which you are buying the computer you will place an order with that so that order is termed as purchase order purchase order is the formal and final confirmation of the requirement which is sent to the vendor so you can create purchase order by going to transaction code and me 21m so next step is posting goods if once the order of your computer has been placed to vendor you will be receiving that computer and you will posting that good recipe in the transaction code me go now next step is posting invoice once the computer has been received you will be receiving invoice from the vendor and that you can post in the system by the transaction code Miro that is a my arrow so let's do all these functions practically in procurement cycle first step is purchase order creation to create purchase order enter transaction code ma20 when an in command field this will navigate you do purchase order creation screen or else you can navigate via SAV menu so we'll just go back to the home page in SP menu to navigate to purchase order creation screen select logistics select materials management select purchasing now select purchase order now select create now select M me 21 n this is purchase order creation screen this is document type for standard view that is enbe here you need to enter your vendor details from which you are procuring in the material this is the header data here main important thing is organization data you need to enter your purchase organization and company code for which you are procuring the material next important thing is item overview here you need to enter your material your purchase order quantity your delivery date at which you are expecting your material to be delivered net price your currency plant and storage location so I am entering test data here I'll just enter this data in item overview you can enter any future date in delivery date now enter your plant for which you are procuring your storage location after entering all the details of purchase order just press enter now click on save purchase order will be created displaying a purchase order number you can display this purchase order by going to transaction code slash and ma 23 n this is purchase order display screen could display your purchase order click on this icon now enter your purchase order number now press enter this will display all details of your purchase order including your material your vendor material along with your plant and storage location next step in procurement cycle is to post goods received before posting goods received we'll just check the current stock present for our material so to check your stock go to transaction code /n m MBE this is the screen for stock overview this will display your stock at company code plant storage location level so here you need to enter your material your plant and storage location now click on execute icon this is the present stop for our company code so we'll just make a note of this stock that is one two to zero and we'll check this talk after posting our goods receptive so to post goods received enter transaction code me go that is /o me go a my Geo this decode will navigate you to posting goods received cream to post your goods recept you need to select goods recipt over here now against which might material document you are posting your goods as if you need to select this one that is purchase order now here you need to enter your purchase order number so we'll just enter our purchase order number this is the movement type for goods received that is 1 0 1 after entering your purchase order number and movement type just press enter it will fetch all details from your purchase order once all details are populated from your purchase order click on item okay now to post your goods received click on save goods recipe will be posted with a material document number now after posting your goods recipe you can check your stock in the same transaction code MMB II so we'll just go to that screen now we'll just refresh so you can see that our stock has increased now third step in procurement cycle is posting your invoice once when there has submitted the invoice you will verify it and you will post that in system so to post invoice transaction code is mi ro Miro so we'll enter transaction code for posting invoice in command field this will navigate you to invoice page here you need to enter your PEO reference in this field so we'll just enter our purchase order number after entering your purchase order number press enter here you need to post your invoice date now press enter it will fetch all your details from your purchase order click on OK on this pop-up you need to enter your amount of the invoice as balance he showing his 1000 if that is the correct amount now enter that same amount over here and press enter after entering all the details click on save so invoice will be posted generating a invoice number in this session we learn the procurement cycle creation of purchase order posting Goods received an invoice in next session we'll learn how to create purchase requisition and purchase order from purchase requisition