Deal management system in IS standard documents

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in this video we're gonna identify the mandatory documentation you need to support a management system if you're implementing one other management systems quality safety food safety etc watching to the end we're gonna give you a really good bonus for how you can approach this so for meeting any of these standards to identify what the mandatory documents or records are you're gonna need to read through it and look for the phrase documented information so when I so in 2015 revised the quality standard environmental standard 2018 when it released the safety management system standard for example in all their management system standards they've replaced the words document and record with document documented information and to work out whether they mean a document or a record you've got to look at the prefix the word that comes before that so where they mean a document they'll use the prefix maintain us so for things like your policy or your objectives your scope of your system still needs to be documented and it'll have the phrase maintained as where they mean a record they now use the prefix you need to retain documented information so I says made a change in the terminology there as an example around the performance evaluation requirements monitoring measuring internal auditing management review all of those kind of things yes you need some records as evidence of that you've actually done that in quite a number of clauses there's no documented information required an example would be some of the newer clauses in the standard for point one determine the context of the organization or for point to needs and expectations of interested parties what you can see is in the latest revisions of the standard also it's made a little bit of a move away from mandatory documentation that raises the question then well how can we demonstrate conformance if we haven't documented out proach and we've got a whole in a previous video series we've got a whole video on exactly that kind of topic yes your task is to read through the standard look at where it requires document and information there is a clause on documented information as well and it basically says in there it'll say the documented information you need is a any document documented information we've Dean our service deemed as mandatory but under that be it pretty much says and I'm this is my plain English version of it that documentation to support your processes where you feel you need a common question where you are getting it a lot of training we run is well how do we demonstrate conformance to external auditors if we don't have if it's not mandatory to document our approach now we're always saying response to that number one RSO doesn't write standards to make it the job easy for auditors they write their centers to help you improve your safety or your environmental outcomes if you've read those standards any of these standards carefully they're actually asking you to focus on your processes for certain things whether that's corrective action or traceability or accidental reporting you need to focus on understanding your processes and how you plan manage monitor evaluate and improve those processes that kind of thinking is totally consistent with what ISO advocated you know there's different ways you can approach a management system there's pros and cons of any approach but with one thing people don't always realize with a software approach there's a growing range of software out there you can use one thing that does do is it immediately gives you consistency around some of your critical processes across a multi-site business to get consistency in X on an incident reporting for example isn't it Taurus ly hard through a software a kind of application yes we can decide on our workflow how we're going to approach it bonus tip today we like to make your life easy is on our resources page on our website we've already mapped out all the mandatory documented information you need thanks for watching if you're enjoying our content we encourage you to subscribe as always we've got a whole range of videos that'll help you feel about the knowledge you need to move towards certification [Music] [Music]