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hello robotic process automation fans my name is Brian Keller and I am with illyrian we are obsessed with technology that creates a better more fulfilling work experience for people in the organizations they support today's brief video showcases how robotic process automation or RPA and the UI path platform extracts data from new hire onboarding documents and post the information to deltek cost point let's jump right in with the review of our process many of us in the HR world wrap up a busy day of onboarding new hires only to be confronted with a stack of documents that must be moved to spreadsheets and HR is systems and there we are stuck in the middle spending hours manually transferring the data we Delirium call this digital assembly line work and tasks like this make us want to escape our office cubicles in search of more meaningful work what if the technology existed that could free us from the digital assembly line by allowing us to assign repetitive and time-consuming work to a digital coworker thus allowing us to get out from behind our computers to spend more value-added time with those new hires the technology does exist and it's called robotic process automation or RPA in this video we will demonstrate how our PA can be beautifully applied to automate the processing of onboarding documents for five new hires here are a representative new hire documents for each new hire we've got a new hire information sheet in IRS form w-4 an estate tax withholding form our digital co-worker is going to scrape data from each document and post the data to Deltek cost point and here we are in UI path studio where we built the automation when we click the Run button the automation is sent to a UI path robot to execute the process uipath studio minimizes and we see our digital assistant logging into cost point just as a human user would the robot navigates to the people tab and the basic employee information screen we are watching the robot at actual speed as it enters all information associated with our first new hire to include information on the employee info HR data address and contact and timesheet defaults tabs this is information obtained from our new hire information sheet our digital co-worker that enters employee payroll information obtained from the w-4 and state tax withholding forms before moving to employee number two's onboarding info let's speed up time a bit as the robot finishes entering data for our remaining four new hires note that we are only using three representative onboarding forms here yet many companies use ten or more forms during the new hire onboarding process making our digital co-workers efficiency even more important now that the automation is complete let's take a closer look at performance it took our robot 3 minutes and 20 seconds to enter the data for all 5 employees or 40 seconds per employee we time to human quites coded data entry with the same task and it took him over 13 minutes and 20 seconds to manually complete the task for all 5 employees as a lot of time was spent opening and copying information from HR forms and pasting the data into cost point a robot was 75 percent faster than our skilled human and our digital co-worker does it make data transfer errors doesn't take lunch breaks and has the stamina to operate 24 hours a day a robot can even automatically follow up with our new employees via email and perform as incomplete or missing by automating this task we free up valuable time for our HR team and allow them to focus on doing what humans do best collaborate brainstorm invent and invest in human relationships like the ones they are building with our 5 new hires these are value-added activities that drive business forward and there we have it smart incorporation of the uipath RPA platform to dramatically increase the speed and accuracy of processing new hire onboarding documents in deltek cost point thanks for watching and let us know how a lyrium can help you and your organization get off the digital assembly line check us out at oleum comm or contact us at info at a lyrium com