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Why ECM? Why Enterprise Content Management? Today we would like to shed some light on how businesses can benefit by using an ECM system. With the rapid growth of unstructured corporate content, enterprises face increasing difficulties with managing documents, electronic information and related processes. How about you? Did you ever want to reduce the time it takes you to find information? Have you ever thought about more efficient filing of documents in a central location? Have you ever wished for seamless collaboration on documents and contents to work on projects more efficiently? In short: You want to take control of your documents and their related processes in your company but the reality looks quite different? Documents and content from different sources - with their own structures and purposes have to be managed. Whilst certain departments might organize their information by customers, others might structure their files by products or projects. This data and those documents are related to folders, further information is located in emails, on paper or even on portable storage. As a consequence unorganized sharing and copying of documents arises frequently, resulting in fragmented and unstructured data; resulting in working time that is wasted on searching for information instead of using it in a productive way. This can also leave you vulnerable with regards to data protection and security. Unauthorized access to confidential information like data and documents can increase the risk of information leaks for each piece of information stored in an unsecured areas. Frustration is inevitable for the office employees as well as for the IT management. As you can see, chaotic document processes have big negative business impact. They will ultimately cost you time and money! To avoid situations like this - Enterprise Content Management is the solution: Take control - Maintain Control - Let Documents Flow ECM structures your data and documents by what they are instead of where they are and helps to organize and automate business processes. Let's have a look and see how ECM can help you! ECM helps to reduce the time it takes to obtain information. Instead of spending time searching for a document -> with ECM, documents from all sources are properly indexed and filed to find information quickly by keywords. In the future it won't be about where a document is stored. It will be about: The kind of document you are storing and the labels and tags you attach to your document in order to identify it. In doing so the label will replace the need for any hierarchical structure and since everyone with access rights can easily find and reuse documents from a central storage location, there will be no need for any duplication. This means that a document is stored at a central location together with all its previous versions instead of having different copies of the same document at different locations. By establishing an ECM system document handling is recorded and offers transparency about what has changed on a document, when and by whom. This offers seamless collaboration on documents amongst colleagues and even across different departments. ECM encourages collaboration seamlessly on documents and content.. As you can see efficient operations in companies are strongly linked to documents and their processes. Within an ECM system, companies benefit from time and cost savings, secure data, increased efficiency and productivity as well as improved collaboration and higher profits. You will simply say: Let Documents Flow. Konica Minolta's ECM system is called: dokoni Suite. dokoni Suite is based on Microsoft's SharePoint platform - the most common and popular ECM system. To give one example: dokoni Suite connects the efficient filing and collaboration functions of MS SharePoint to the users' Windows Explorer and an MS Outlook interfaces, enabling drag and drop between applications and increases document integrity while letting users operate their familiar desktop environment. The different modules of the dokoni Suite provide valuable enhancements to the Microsoft SharePoint to efficiently file, find, manage and process your documents and information. dokoni Suite covers such straightforward functions as well as the management of advanced business processes. Konica Minolta is your partner when you are looking to optimize your business processes. We will provide you with the right tools to achieve higher productivity. Let's work together and see how ECM and dokoni help you improve your business! Enterprise Content Management by Konica Minolta Take Control - Maintain Control - Let Documents Flow