Online contact management system for Export

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another useful feature in outlook 365 that we haven't really touched upon just yet is how to actually import and export a variety of outlook items now in this video we're going to be focusing primarily on how to import and export contacts but we'll be using the import export wizard which is actually included with outlook and it can actually do much more than just import or export only your contacts so to access the wizard what we have to do is go to our file menu and then we have to go to the section titled open and export now from here we're going to be focusing on the specific import and export button when we click on that we'll be taken into the import and export wizard and as you see we have multiple actions that we can perform here so we can export our sss rss feeds to an opml file we can export any outlook information to a file import a vcard file and this would be importing a contact import an icalendar or v calendar file which would be importing a calendar import from another programmer file import your rss feeds from an opm opml file or import your rss feeds from the common feed list so for this i'm going to focus on just exporting to a file and then importing a vcard file so exporting to a file if we click next there we have two options here we can make an outlook data file which we discussed in the previous video which can be very useful for backing up your data but we could also create a comma separated values or dot csv file so that's what we're going to do right now and then we're actually going to go down and we're going to try and find let's see if we can find any of our contacts lists up at the top see a few we're just going to click on that so this will actually save our contacts list as a csv file that another individual could open now they could see the information included in our contacts list but they would not be able to manipulate that information and then pull it in very easily into outlook so it's possible to import a file into outlook a csv file but it's not possible to import that as a contact card if that makes sense now i'm going to go further into that when i actually show you how to import a contact card because they are different files so what i just want you to take away from this right now is that a dot csv file differs greatly from a dot v card file so if we exit out of this and we go back to our wizard go back to open and export import and export and then go to import a vcard file so this is a contact card file used in outlook if we go to next it's going to ask us to select that file and you'll see we're only looking for vcard files here so even if we made a dot csv file in this template section it would not be visible to us because we're only looking for those vcard files so while you could have an entire contact list in that dot csv file which is an excel file by the way you could have an entire contact list in that file but you wouldn't be able to import it as a contact card into outlook just because you're not in that same format what you can do though with that.csv file is then go into your own outlook and start to populate your contacts list using the information that's provided in the file so just remember if you have a vcard file that may have been sent to you by another individual you can easily import that contact to your contact list but if you've exported your contact list or you've been given another person's contact list in that csv file you're going to have to do a little bit more manual work in order to update your contact list we hope this video helped make sure to click the thumbs up and click the subscribe button right here and click the link above to check out our limelight classes a free virtual live training see you in the next video