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hi my name is Darin Pierce I work at Sage in the estimating bid management and takeoff group in the construction and real estate division here in beaverton oregon so what I'll be talking about today is bid management some of the best practices and what if what does bid management process like do it if you're a contractor no doubt you have subcontractors that you get bids from so here's the thing with with did with subcontractors there's a process that's in place no doubt you have a process but it's really important to get a solid process where you can build and manage bitter lists send out bid packages as the bid coordinator some of your bidders some of your subs will accept the invitation send back a bid right away some might request clarification of scope others might accept the bid invitation send back the bid proposal and you don't want anything else or they don't have the certification and process and you're done there could be all kinds of things and back-and-forth communication that could happen talk about what does it mean to really get a solid bid management process in place it's really about a bid management process is about improving the process of creating organizing and distributing bid packages to potential bidders or the subcontractors so the things that you'll need to have in place or to understand who your bidders are your subs with the contact information need to know what their qualification is if they've got certification in place what certification there it what certifications they have are they up to date and build out some bitter ratings around around each one of them how well did they do on the last job the last two or three jobs and then update contact information as required because contact information simply changes regularly through the process then you're going to want to create a bid package maybe you have a template you start with maybe not but you gotta you got to have a bid package that then you can attach bid documentation the plans the specs instructions certification requirements location all that stuff attached in a bid documentation and then distribute it out to all the subs monitor the activity from the from the bidders monitor their requests answer their questions and then maintain records for quite a while what this does is if you have a process like that in place you can achieve higher response rates from your bidders spend less time managing the bid details just because it's now all organized more chasing down where did I put that bid package where the plans I I thought I got a request for more information from one sub but I can't remember what happened lost the email whatever none of that happens anymore you'll simply spend less time managing the details and it reduces risk throughout the whole bid process because it's organized and you've got a process that you will understand that means that also means better documentation control if you've got this process will define and keep people working towards it and you are disciplined working towards and in this process as well and then of course integrating all the vendors and sub addresses so that you know where the emails are you can just pull it together really quickly and send it out for different sets of subcontractors so let's talk about the seven steps here to go through it select the best subs to bid answer their questions grant access to all the bid documentation track the communication back and forth between yourself and the end the subs or the bidders you get visibility into the progress through this whole bidding process then you choose the right sub and negotiate the best terms it's pretty straightforward but it can get very messy with a lot of subs a lot of different jobs and a lot of different criteria for each job so it's good to have a rock-solid process in place solid bid management process will serve you well especially if you have multiple subs and especially if you have multiple jobs thank you very much Darren Pierce give me a call let's talk about bid management love to talk love to talk this stuff