Streamline Your NPO's Workflow with airSlate SignNow's Pipeline Tracking Spreadsheet

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okay we're gonna take a look at your inventory pipeline systems and in general looking in front of you we'll start by paying attention to the three tabs down here at the bottom of your screen and you can see we start with listing inventory pipeline we have a buyer inventory pipeline and then a pending inventory pipeline as well we're going to start here with the listing inventory width which is up on the screen in front of you and you can see the listing inventory pipeline contains three sections our first section here is our active listing section our next section is our listing agreement signed and waiting to go active section and then finally we have the listing lead section where we have no listing agreements signed yet but hoping to soon up at the top I think most agents do have an active listing chart that they maintain all their current active listings and we've got that here too and then we have listing agreement sign we're waiting to go active you know we're having the home staged we're getting ready to take photos maybe some work is still being done to the home before we put it live up on the Multiple Listing Service pretty normal as well most of our focus goes down to this third category the listing lead sections this these are people that we know that are going to sell their home likely in the next you know six months maybe even a year so these are actually hot listing Lee's that we need to stay in constant contact with to add value with overtime they're usually set up on a listing alert email drip so that they're getting an email every time a listing in their neighborhood comes up for sale we may have them set up on a seller lead follow-up action plan in our CRM as well too and so that way when we log into our CRM we're remembering to stay in touch to follow up to try to come from contribution and add value whether it's to let them know about a new listing that went on the market that might affect the value of their home it might also be a listing in their neighborhood went under contract or even sold that could have changed the value of their home so any MLS status change is a good reason to reach out and stay in contact it could be trying to help them with any work they need to do to their home getting some of your preferred vendors out there or whether to make maybe even just for you to swing by and help and make a decision whether some work should be done or what type of work needs to be done but we're staying in touch constantly by trying to add value to trying to keep them up-to-date and educated on the how the values are changing in the neighborhood with each new listing status that comes up so again we really want to focus on these very important with real estate teams to go through this every week at your weekly team meeting because other members of the team you know for example buyers agents may be working with buyers showing them property that still have a home to sell and if that's the case those those those buyers are also sellers and so if we show this a team meeting we want to make sure that we don't have any sellers like that that we need to add to this list so we can start adding value from the listing side as well very important because that does increase urgency people that want to move oftentimes can't find the motivation to move and if you're showing them property repeatedly and they're not on this list here that means they're not really staying up to date on the value of the current home that they need to sell which really is putting the horse in front of the cart we need to focus on the home they need to sell first because what happens if they find a home they want to buy and they still don't even have their home even close to being on the market their dream home of a might that they want to buy might not even be possible they might lose out on into some other buyer that is ready to go so it's very important we start getting them in a suit in a situation with their current home where they are ready to make the move just in case they find something and oftentimes they start working towards listing their home or even give theirs and get a plan together to put their home up for sale they start to look for homes with a lot more urgency once they look for homes a lot more urgency they tend to get into get into action and find a home to buy much more quickly much more efficiently which means buyers agents or at least an agent showing them homes does not need to show nearly as many homes since people are looking with purpose so we're always trying to grow this number down here we want this to grow we want to stretch this out and get as large of a pipeline as possible and then as we start getting a listing agreement side and we're moving these people up into the listing agreements signed and waiting to go active category and to ultimately they do go active and then we're showing our active listings up here at the top and this really starts to give us a very good idea of the future we can see with our active listings depending on how long it's taking homes to sell in your area we can see you know our power production looks over the course of the next two to six months with our active listings maybe a little further out with our listing agreement sign and waiting to go active category and then we can generally look at our production for the rest of the year at least on the listing side with how many we have in our pipeline of listing leads that we're staying in contact with and as for the buy side we really do something similar and to do that we just go down to our worksheet tab at the bottom and go to our buyer inventory pipeline so clicking on our buyer in inventory pipeline we're gonna see something center similar we just put it in two categories here at the top we have all of our current buyer leads whom we have some had signed buyer agency agreements or bas so all of these buyer leads have signed by our agency agreements they are under contract to work exclusively with us and they are looking they're actively looking for homes some more than others and you can see that we've got a section in here as to whether we've gotten them pre-qualified so we can really put a focus on getting those people pre-qualified with a lender and you'll see this team which we use as an example as most of their is pre-qualified some they're still working on and then you're gonna see again this is a for a real estate team this is a pipe our real estate team so they actually tracked down here the number of buyer agency agreement that each agent each buyer agent on the team has listed up above so they can really start to get a tally in a scoreboard so they can start to a compete against each other a little bit and B start to really grow their own individual buyer agent pipelines because we really want to treat buyers just like listings we want to grow that inventory if we grow that inventory if we have an agent with say 30 buyer agency agreement signed and actively looking you can pretty much count on anywhere from four to seven buyers going under contract per month depending on the market of course so what we can do rather than focusing on getting buyers to buy a house we can focus on growing our pipeline if we grow our pipeline we will never be pushing anyone a buyer into buying a house or getting frustrated when they keep looking we just want to grow a really big pipeline of buyers so that we can always just count on a certain number of them going under contract and pending at any given time so below that tally you can see we've got our active buyer leads they don't have a buyer agency agreement sign but they are actively looking for home and all of these leads down here in our lead follow-up campaigns these might be our a leads or our hot leads these are people that are actively looking you've met in person or we're getting ready to start actively showing them property so these are our hottest leads for those of you that are doing a B and C or hot warm and cold leads in your crm s4 lead follow-up campaigns these would be your a or hot leads these are people that are actively looking that we're trying to stay in constant contact with soar setting them up on a buyer lead follow-up campaign that has frequent contact again they're all signed set up on listing alert searches where they're receiving receiving listings regularly for homes that fit the criteria that you set them up on and either your crm or your local MLS auto prospecting system and these are people were staying in contact again we're truck just like with listings we're trying to grow the bottom category down here so that we are getting a lot in our pipeline and again we're staying in contact staying in contact until we can get them to a buyer consultation appointment where we can get them to agree to work with us on a more exclusive basis where we really can carve out a plan for us to continuously show them homes in a very efficient manner until they find the home they want to buy so again we focus here and again by focusing on these people in our weekly team meetings by going through these inventory pipelines just like with listings we can draw attention over here to the buyers side that way we know who we need to be focusing on to stay in touch with and again if if we have all of our active buyer leads up here again the listing agents we can actually see okay which one of our listing agents do we need to motivate because all of our listing sorry our listing clients all of our listing clients that are also looking for a home to buy in our area hopefully with us they need to be actively looking on the buying side too because that will create urgency for them to a get their home on the market and be - to get very realistic with their price as well so again any time we have a person that is listing and buying we a want to make sure we capture them on both ends of that transaction or in each transaction and we can represent them both ways we also want to make sure we're motivating them both ways so again with listings and quickest or quickest way to get them to get their home off the market is get them to start seeing homes they want to buy so it's very important to focus on these so buyer's agents and listing agents on real estate teams also can communicate with one another to make sure that we are actually pushing them forward in both aspects the listing and buyer side of their current home and the new home they want to buy so we're always focused on this and trying to grow this section as large as possible so we're gonna ask the listing agents who's going to be buying soon who can we add to this list and for you so Malaysians that are using these pipelines same deal you need to kind of jar both sides of your brain and make sure hey who on the listing side should I be thinking about it as a buyer really trying to motivate them into finding their new home that'll help me get them into action a little bit more aggressive on the listing side of their home so that's our buyer inventory pipeline is well - now we're gonna look at our pending inventory pipeline and this one's not so exciting because most agents do keep one of these this is our pending inventory pipeline and you can see these are all the homes that we have under contract and/or pending that we are really waiting for closing so this really gives us like a good idea of our next 30 to 60 days income because these are already these are birds in the hand these are we're expecting these to close if everything goes well and we'll be receiving a commission check very soon so you can see between these three pipelines we get a good handle on our year's production and actually make real estate a little bit more of a predictable type of business with our pending inventory we're looking out at our gross commission income that's very very predictable for the next 0 to 60 days hopefully with our buyers we can look a little bit closer with our buyer agency buyer buyer inventory pipeline we're typically looking at Commission checks for the next 45 to 45 days to 3 to 6 months and with our listing inventory those take a little bit longer because we have to get them up for sale we can look all the way out to a year with our listing leads so if we want to have a good upcoming 12 months the key is to focus on growing these 3 inventory pipelines and we can get a pretty good handle on what our year is going to look like in advance and if we know what our year is going to look like in advance we can start making really good decisions with things like expenses with time with hiring people with how much we should spend on marketing how much we can afford because we have a we can look ahead with reasonable certainty by looking at these 3 pipelines and know the amount of income that we're going to be bringing in from from all these forms so I hope this helps again our listing inventory pipeline our buying inventory pipeline and our ending inventory pipeline let's get these set up and start working these so we can start growing our business and creating a more predictable upcoming year thanks again