Empower Your Human Resources Team with Project Pipeline Management for Human Resources

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how to apply project management principles to your everyday work so with that I will give you an overview of what project management is and then we'll break it down into the fundamentals of how project management theory comes about one of the key things that you have to understand are the role within a project and most of the time when I'm asked to review projects I find that the issue really comes down to the roles of the individuals involved there are four key aspects to a project and no this is not outside of PMBOK I'll explain that as we go further one of the most major questions I asked on a regular basis is what is the WVS and how do we make one so we'll go into that in some good detail to include the tools that you use when developing a project schedule most times we develop a project and our eyes are bigger than our stomachs so to speak so what do we do about that where do we trade off how do we adjust we're going to talk about that and every project has risk its inherent to the project we're going to talk about risk while there's risk how we identify and quantify that risk and then to develop contingencies for handling risk should it rear its ugly head as we implement our project hopefully when you're done you'll have a good sound understanding but for that you're going to have to let me know when the part when this program is finished with what a project is if you look at any textbook definition you will find what you see in bullet one the allocation tracking utilization of resources to get something done within a specific period of time every project is time limited and every project has a set of constraints built around it typically though we are trying to get something done that's unique so it's not your day-to-day work it's something outside of that and the project itself has a clear beginning and a clear ending times have definitely changed we have limited resources limited I'm and limited capability to handle everything that's on our desk so now more than ever project management skills for you as an individual there are three key dimensions to a project and at any given time budget quality and outcome and the time it takes to get it done are always in conflict with each other there's an inherent tension and your job as a project manager is to manage that as best as possible if you're going to be successful it helps to understand the key reasons for failure and I think if you look at any project that you've done or attempted to do you can recognize something that will pin to these four bullets that I've got here an unrealistic hope contradictory management concepts maybe there's tabla Xin the organizational structure we'll get into that more assumptions about what the project was supposed to achieve versus what the project is actually achieving all four of these things can be readily handled and completely mitigated if you use a throughput with designing your project project manager I've seen many times whether than the project manager the team leader and the team member so you know there isn't a number here it's just a role and if you are picking up one or more roles it moves you to understand what role you're in with the work you're doing project manager is charged with the planning and the scheduling they're the person that makes sure the day-to-day management happens they have the greatest accountability for the outcome from within the project and they actually receive authority from the sponsor because that is the person who will communicate most often with the sponsor so in a nutshell what are we trying to do there are two purposes for the scope one is to make sure we understand the girl so that we can thoroughly and completely define our objectives and organize our resources remember what it did at the statement level itself we tried to answer key question why is there need when what is the need why is there need who are the people impacted how do their goals differs as our stakeholder we call that requirements gathering how do all those go differ if you understand what everybody expects to see as the outcome it's easier to manage and mitigate expectations and from that you can determine success measures so that when you do deliver you can toy out just how well you met those requirements you do this by clarifying either with dialogues or prototypes a lot of times in a small project it's going to be simply dialogue but there are neat methods you can use to do that so tips for doing it right start at the top what is it we're trying to do and then start working down if we're trying to come up with a plan to implement the new FLSA overtime rule and that plan includes modern solutions for the employees impacted we at least have a starting point with that information we know that what we've got to do to achieve that if you're going to model solutions you need to know who is impacted is the work they're doing right are they out do you understand the hours they're actually working so that you could better understand can you imagine when you take somebody from currently an hourly rate to a salaried rate and then we're working more hours than you estimated and the new salaried rate becomes actually less than what they were making at the hourly level so I mean it's important that you understand the two hours worked make sure you have a way of tracking and monitoring that to make sure you're on track there's our other challenges that come out we'll get into that later a whole idea of pay compression that's another big issue for a project of this size but what we're trying to do right now is we're trying to decompose the work in such a way that we can manage the pieces and work towards the end